Executive Assistant

Mar 16, 2017
Institution Type
Four-Year Institution
About The Unit: Who We Are The University of Chicago Urban Labs, launched in 2015, were established to create knowledge to address fundamental urban challenges, and to work with policy makers and practitioners to improve the human condition in cities worldwide. The Urban Labs seek to evaluate the most promising policies and programs across the domains of crime, education, energy & environment, health and poverty to generate gold-standard evidence about what works and why, and to support policy makers and practitioners to scale up programs and policies that can have a significant positive impact on human lives. The Urban Labs team rigorously evaluates promising policies and interventions to make them as informative as possible. Our goal is to assemble a portfolio of randomized controlled trials (RCTs) and other rigorous evaluative methods to generate new evidence about what works, for whom, and why, and to conduct benefit-cost analyses of different interventions to enable policymakers to prioritize resources for the combination of strategies that achieve the greatest social good per dollar spent. For more information about the UChicago Urban Labs, go to http://urbanlabs.uchicago.edu/ Five Labs. One Approach. UChicago Urban Labs: - Use research and evidence to understand how cities can work better - Test the most promising, cost-effective policies and programs - Work with civic partners to implement and evaluate solutions in real time - Scale solutions to cities around the country and the world

Unit Job Summary: The University of Chicago Crime Lab is seeking a full time Executive Assistant to perform diverse administrative duties for the Executive Director. The Executive Assistant must enjoy working within a small entrepreneurial environment. The ideal candidate will be highly organized, have strong verbal and written communication skills, be able to balance multiple priorities and manage tight deadlines, and have demonstrated success working independently on projects.

Unit Education: Bachelor's degree plus a minimum of two years administrative experience OR a minimum of five years of administrative experience required. Experience in an academic or non-profit environment preferred.

Unit Experience: Duties and Responsibilities: Manages a broad variety of administrative functions for the Executive Director; coordinates daily schedules, maintains calendars, schedules and organizes meetings, makes travel arrangements, and coordinates itineraries. Manages a portion of the budget, monitors expense accounts, complies and submits documentation to reconcile charges against accounts, and processes expense reimbursements. Composes and edits routine and non-routine correspondence and presentations, prepares meeting agendas, minutes and other materials. May conduct research, compile data, and assist in developing research reports. Develops and maintains a system for information storage related to numerous projects and initiatives and prepares reports as needed. Performs diverse tasks in support of Office Administration; orders office supplies from vendors, processes payments for supplies, and provides oversight of office supply inventory. Plans and coordinates meetings, events and outreach activities; manages special projects and initiatives as needed.

Unit Job Function Competencies: Exceptional oral and written communication skills required. Ability to interact tactfully with researchers, philanthropic partners and other key external contacts required. Excellent Problem-solving skills required. Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required Ability to take initiative and organize and complete projects with minimal supervision required. Ability to exercise considerable discretion and judgment required. Excellent organization skills and attention to detail required. Proficiency in Microsoft Office, including Word, Excel and PowerPoint required. Ability to work both independently, as well as to play a leadership role in building a cohesive team.

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