Administrative Assistant Budget & Events: Non-resident Recruitment

Riverside, CA
Mar 15, 2017
Institution Type
Four-Year Institution

Full/Part Time
Full Time

8AM - 5PM

$44,292 - $63,540

Position Information
Undergraduate Admissions is committed to providing the highest level of service to prospective students, their families and educators, and attracting, selecting, and enrolling a highly diverse and academically accomplished student body. Under the direction of the Undergraduate Admissions office's Fiscal Manager, the incumbent is responsible for a wide variety of administrative duties that coordinate and support the daily operating functions of the Non-Resident Admissions team. Responsibilities include: 1) provide direct administrative support for staff; 2) provide budget support, to include: budget projections, cost analysis, and payment reconciliation; 3) provide administrative support for staff travel, events, and functions; 4) coordinate all purchase requests on behalf of the team. This is a one year career position with the possibility of extension dependent upon funding. Budgeted salary range: $20.59/hr to $22.05/hr.

Minimum Requirements
Minimum of five (5) years of experience in a related field.

Skill in accurate record keeping with strict attention to detail and in organizing tasks, documents and materials with efficiency and accuracy.

Skill in adding, subtracting, multiplying, and dividing whole numbers, fractions, and decimals.

Skill in independently researching questions and making appropriate contacts for problem solving, in analyzing information, problems, situations, practices, or procedures to identify relevant concerns.

General writing skills to draft letters and memos for signature or review by supervisor/manager, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.

Ability to make arrangements for special events hosted by the department; including room scheduling, room set-up, audio-visual media needs, refreshments, travel arrangements, travel reimbursement, parking arrangements, and other special needs.

Ability to plan, organize and prioritize assignments to independently meet deadlines and complete tasks in an accurate manner, under pressure of constant interruption.

Ability to answer a variety of complex questions with frequent interruptions.

Advanced knowledge and experience with Microsoft Office to include Excel, Word and PowerPoint.

Experience in interpreting policies and establishing guidelines and procedures.

Preferred Qualifications
Education and/or experience equivalent to a bachelor's degree in a related field.

Demonstrated extensive administrative experience in an office environment providing administrative support for staff and/or faculty

Skill in coordinating complex administrative activities by determining the time, place and sequence of actions to be taken.

Experience performing purchasing work at progressive levels of responsibility.

Knowledge of the applicable UC policies and procedures governing areas related to the responsibilities of the job.

Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.

At UC Riverside we celebrate diversity and are proud of our #12 ranking among the nation for most diverse universities (US News and World Report 2013-2014). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.

UCR is ranked 55th among top public universities (US News and World Report 2013-2014).

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview


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