Accounting Technician I

Mar 14, 2017
Institution Type
Four-Year Institution

Accounting Technician I
Accounting Services
Vacancy # 13170

Salary Range: $2,710 - $4,401 per month Anticipated Hiring Salary: $2,710 per month

Note: This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

Note: Two (2) positions may be filled from this recruitment.

Organizational Description:
The University Controller/Accounting Services Office is dedicated to facilitating the primary mission of the University by seeking the most cost-effective methods of delivering services while continuing to implement improvement of services to students, faculty, staff and all other customers.

This position reports directly to the University Cashier Supervisor under the general direction of the Assistant Controller and is a member of Accounting Services. Accounting Services is under the Division of Administrative Services which reports to the Vice President of Administration.

The incumbent selected will be responsible for: performing work that is accurate and for independently identifying and correcting any errors that may occur; reviewing and performing cashiering functions using an integrated cashiering system; reviewing and analyzing student accounts; performing various student accounting functions that include disbursements and scholarships; making knowledgeable decisions on confidential matters. Working overtime during peak payment periods may be required.

Position Summary:
The major duties of the job include:
• Review financial documents for accuracy
• Receipt payments using an integrated cashiering system and balance cash receipt drawers accurately and expediently
• Perform cash reconciliations. prepare daily bank deposits and disburse payroll checks
• Prepare documents for OnBase imaging
• Review web pages and make recommendations for updates
• Provide input to the modification and documentation of established departmental procedures
• Handle a high level of confidentiality and adhere to the Family Education Rights and Privacy Act rules (FERPA)
• Work well in a team environment and/or independently
• Maintain courtesy and professionalism while working with the campus community and a diverse general public
• Perform routine clerical functions as needed, such as: sort mail, data entry, greet customers, answer multiple phone lines, provide assistance, file and use standard office equipment
• Provide back-up support to Accounts Payable as needed
• Perform other job related duties as assigned

Knowledge, Skills & Abilities:
• General knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Working knowledge of cash handling and receipting functions
• Working knowledge of internal cash controls
• Proficient oral and written communication skills

Ability to:
• Review financial documents for accuracy, completeness, validity, and adherence to standards Make math calculations and post numbers rapidly and accurately
• Maintain files and records
• Identify, trace, and correct errors
• Understand and interpret university policies and regulations for faculty, staff and the general public Follow directions and work effectively with frequent interruptions and multiple deadlines Establish and maintain effective working relationships with others
• Exercise tact, courtesy, alertness, and good judgment in responding to others
• Use computer software programs (e.g. Microsoft Excel and Word)
• Use web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting and student financial aid

A history of regular attendance and positive performance evaluations

Education and Experience:
• Any combination of education and experience which provides the required knowledge and abilities.
• Equivalent to one year of clerical accounting or financial record-keeping experience which has provided the above knowledge and abilities.

Specialized Skills:
• Knowledge of financial systems and/or records management systems (e.g. PeopleSoft, CASHNet)
• Experience working with online integrated systems

Preferred Skills:
• One year of recent cashiering experience with integrated cashiering systems and demonstrated thorough knowledge of cash handling policies and procedures
• One year of recent accounting experience demonstrating general knowledge of basic accounting principles

Filing Deadline:
Applications received by March 28, 2017 will be reviewed for minimum qualifications and given full consideration by the hiring manager and/or search committee. Qualified applicants received after that date will be forwarded upon request to the hiring manager and/or search committee.

Application Procedures:
Complete the required fields on the online application, a resume, and three professional references, including telephone numbers, are required. A cover letter that addresses your qualifications for the position is also required. Full consideration will not be given to applicants who fail to complete all application requirements.

Pursuant to Executive Order 1088, reasonable accommodation is to be provided upon request from an employee or applicant with disabilities, unless doing so would impose an undue hardship on the campus. What constitutes a reasonable accommodation is to be determined by the campus on a case-by-case basis after it has received the individual's request for accommodation and engaged in an interactive process. Employees or applicants requiring reasonable accommodation should contact Human Resources directly at (559) 278-2032.

How To Apply:
To apply for this or any open position at Fresno State visit our online employment site at:

Other Requirements:
Pursuant to the requirements of the Immigration Reform and Control Act of 1986, any offer of employment is contingent upon verification of individual's eligibility to be employed in the United States.

A background check (including a criminal records check) must be satisfactorily completed (as determined by the CSU) before any candidate can be offered a position with the CSU. Failure to satisfactorily complete or pass the background check may be the basis for rescinding an offer of employment and/or affect the continued employment of current CSU employees who apply for posted positions identified as sensitive.

California State University, Fresno annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Fresno State, and on public property within, or immediately adjacent to or accessible from the campus. The report also includes institutional policies concerning campus security, alcohol/drug use, crime prevention, reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Police Department or by accessing the following web site: /index.html

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. You can obtain a copy of this Executive order by accessing the following web site:

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Other Applicant Information:
Applicants will receive confirmation of receipt of their application materials via automatic email reply. In addition, qualified applicants will receive email notification at the conclusion of the recruitment process.

It is the policy of the California State University to fill vacant positions represented by the California State University Employees' Union (CSUEU) with qualified applicants currently employed on the campus. Other applicants may be selected when it is necessary to meet the best interests of the campus by obtaining specialized skills and abilities not available from campus applicants.

Equal Employment Opportunity:
The California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity, per HR 2004-12), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Retaliation against individuals for complaining about these proscribed conduct, opposing such conduct, or participating in an investigation or proceeding involving such conduct is prohibited by both executive orders.

Further, the California State University, Fresno's statement of commitment to equal employment opportunity principles is also found in the various collective bargaining agreements.

General Information:
California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to offer high-quality educational opportunities to qualified students at the bachelor's and master's levels, and in certain applied disciplines, at the doctoral level. The current student enrollment is approximately 23,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and world. California State University, Fresno promotes student learning and community engagement through faculty scholarship and service learning opportunities in collaboration with community organizations, educational institutions, industry, business and government. The University was one of the first U.S. Colleges and Universities to be selected by The Carnegie Foundation for the Advancement of Teaching for its Community Engagement Classification.

Metropolitan Fresno, with a multi-ethnic population of over 600,000, is located in the heart of the San Joaquin Valley on the western edge of the Sierra Nevada Mountain Range. The campus is within easy driving distance of San Francisco, Los Angeles, Yosemite, Kings Canyon and Sequoia National Parks, the Monterey Peninsula, Lake Tahoe, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.


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