Clerical Assitant II

Mar 14, 2017
Institution Type
Community College

Southwestern College

RESPONSIBILTIES: Under the general supervision of the responsible administrator; perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures within well-defined guidelines. REPRESENTATIVE DUTIES: Perform a variety of clerical duties in support of the Payroll Department; type, file, answer phones and maintain records as assigned; compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules and reports; list, abstract or summarize data; type a wide variety of materials from various rough drafts; distribute as appropriate; maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines; maintain appropriate records as assigned; review documents for accuracy, completeness and conformance to established procedures and standards; initiate and receive communication from District departments and personnel, community and State agencies and organizations, public schools and vendors as required; resolve issues or refer to appropriate personnel according to established guidelines; receive, open and distribute mail; operate a variety of computer terminals, utilizing a wide variety of related software as assigned; greet visitors and provide information and assistance with forms in their completion as appropriate; perform related duties as assigned.

KNOWLEDGE AND ABILITIES: MUST HAVE KNOWELDGE OF: Operations of standard office machines and equipment; modern office practices, procedures and equipment; record-keeping techniques; telephone techniques and etiquette; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy. MUST HAVE ABILITY TO: Learn, apply and explain policies, procedures related to the Payroll Service Department; perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures within well defined guidelines; operate a variety of office machines and equipment including typewriter, calculator, copier, word processor and computer terminal as required; complete assignments with minimal supervision; demonstrate sound judgment in the application and interpretation of existing methods and procedures; establish and maintain cooperative and effective working relationships with others; maintain accurate records and prepare reports; understand and follow oral and written directions; communicate effectively both orally and in writing; work confidentially with discretion; ability to prioritize with proven organizational skills.

EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school, including course work in office procedures and equipment and one year of general clerical experience involving operation of a computer terminal.

DESIRED EXPERIENCE: One year experience working in a payroll office in a school district environment with Colleague/Ellucian experience is highly desired.

WORKING CONDITIONS: ENVIRONMENT: Office environment. PHYSICAL ABILITIES: Dexterity of hands and fingers to operate a computer terminal and standard office equipment; hearing and speaking to exchange information on the telephone or in person. HAZARDS: Extended viewing of computer monitor.

SALARY & BENEFITS: R. 10, Step 1-6, $2,188.50-$2,665.50 per month. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Monday-Friday: 8:00 a.m.-2:30 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the office.

STARTING DATE: As soon as the successful candidate is identified and following the subsequent governing board approval.

All application materials must be received on-line. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, March 17, 2017 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.


APPLICATION PROCEDURES: Submit the following application materials on-line at

Letter of application (cover letter)
On-line application
Supplemental Questionnaire
High School diploma or transcripts showing supplemental course work

Upon offer of employment, the successful applicant must be able to provide proof of eligibility to work in the United States. It is the sole responsibility of the applicant to ensure that all application materials are received by the deadline date. A separate, complete application packet is required for each position for which you are applying for.

All materials included in your application packet become District property,
will not be returned, will not be copied, and will be considered for this opening only.

We reserve the right to re-open, re-advertise, delay or cancel filling this position.


As an Equal Opportunity Employer and in compliance with the American with Disabilities Act,
Southwestern Community College District will make reasonable accommodations for individuals with disabilities.


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