Department Manager

Location
94305
Posted
Mar 14, 2017
Employment Type
Full Time
Institution Type
Four-Year Institution


Stanford University

Department Manager

Job Number:
74253

Department Manager, Classification K, 100% FTE, Exempt

School of Engineering, Department of Aeronautics & Astronautics

The Department of Aeronautics & Astronautics in the School of Engineering seeks a department manager with proven experience and strong leadership skills to serve as the department's chief administrative officer.

The Department of Aeronautics and Astronautics (AA) is one of the world's leading aero/astro departments with a two-fold mission to perform research dedicated to advancing the state-of-the-art disciplines, systems, and design and analysis methods needed to further our nation's aerospace enterprise, and to educate Stanford students to be lifetime learners, entrepreneurs, achievers and leaders. The faculty have a long and rich history of leadership in the field with five Guggenheim Medal recipients and 15 living members of the National Academy of Engineering.

The department manager has responsibility for all administrative functions, including finance & budgets ($21 million consolidated budget), staffing (management of 12 staff members), facilities (Durand Building ~ 34k sq. ft.), health and safety, faculty affairs (approx. 16 regular faculty), and student services.

The department manager works with a great deal of autonomy and is expected to independently and proactively find solutions to administrative issues. The department manager also collaborates extensively with colleagues in the School of Engineering and across the university, representing AA's administrative and operational concerns. The department manager has the unique opportunity to work both as a leader of strategic initiatives and as an individual contributor. As such, the successful candidate will be someone who can balance both managing others and hands-on work.

The department manager reports directly to the aeronautics & astronautics department chair and on a dotted-line basis to the senior associate dean for administration in the school dean's office.

Aeronautics & astronautics department website: http://aa.stanford.edu/

CORE DUTIES*:

  • Direct staff and provide leadership to achieve goals and vision of the department and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
  • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operation and for future development of the department and lead process improvement.
  • Interpret, implement and ensure compliance with university academic and administrative policies and procedures within the department. Recommend new internal policies, guidelines and procedures.
  • Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.
  • Represent the department's business and academic operations within the school. May represent the department to external constituencies.

    * - Other duties may also be assigned

    MINIMUM REQUIREMENTS:

    Education & Experience:

    Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.

    Knowledge, Skills and Abilities:

  • Demonstrated leadership and supervisory skills including conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent communication skills.
  • Strong financial expertise in accounting, budget planning and financial forecasting.
  • Strong expertise in grants and contract administration.
  • Strong negotiation and interpersonal skills.
  • Attention to detail and accuracy.
  • Strong analytical and problem solving skills.
  • Strong expertise in business and management computer applications and databases.
  • Strong knowledge of industry standards and/or regulatory requirements.
  • Subject matter expertise for areas of responsibility.
  • Ability to multi-task and manage deadlines.

    PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

    * - Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    WORKING CONDITIONS:

  • Occasional evening and weekend hours.

    WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote culture of safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://apptrkr.com/get_redirect.php?id=981042&targetURL=Education & Experience:

    Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.

    Knowledge, Skills and Abilities:

  • Demonstrated leadership and supervisory skills including conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent communication skills.
  • Strong financial expertise in accounting, budget planning and financial forecasting.
  • Strong expertise in grants and contract administration.
  • Strong negotiation and interpersonal skills.
  • Attention to detail and accuracy.
  • Strong analytical and problem solving skills.
  • Strong expertise in business and management computer applications and databases.
  • Strong knowledge of industry standards and/or regulatory requirements.
  • Subject matter expertise for areas of responsibility.
  • Ability to multi-task and manage deadlines.

    PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

    * - Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    WORKING CONDITIONS:

  • Occasional evening and weekend hours.

    WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote culture of safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://apptrkr.com/get_redirect.php?id=981042&targetURL=

    Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.

    Knowledge, Skills and Abilities:

  • Demonstrated leadership and supervisory skills including conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent communication skills.
  • Strong financial expertise in accounting, budget planning and financial forecasting.
  • Strong expertise in grants and contract administration.
  • Strong negotiation and interpersonal skills.
  • Attention to detail and accuracy.
  • Strong analytical and problem solving skills.
  • Strong expertise in business and management computer applications and databases.
  • Strong knowledge of industry standards and/or regulatory requirements.
  • Subject matter expertise for areas of responsibility.
  • Ability to multi-task and manage deadlines.

    PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

    * - Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    WORKING CONDITIONS:

  • Occasional evening and weekend hours.

    WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote culture of safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

    About Stanford University

    Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

    Supporting that mission is a staff of more than 10,000 that is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

    Applicants are required to upload a cover letter and resume to be considered for this opening.

    Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Thank you for your interest!



    Job: Administration

    Location: School of Engineering
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.




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