Strategic Category Manager-Scientific

Location
Tallahassee, FL
Posted
Mar 13, 2017
Institution Type
Four-Year Institution

Job ID: 41197

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 01/01/9999



Department

Procurement Services - A department within the Finance and Administration Division seeks applications for the position of Strategic Category Manager - Scientific.
The successful candidate will be highly motivated with a desire for learning and continuous improvements. This position will develop and lead the execution of the strategy for Florida State University's (FSU) Scientific/Medical spend categories including Scientific/Medical research equipment and supplies, instrumentation, and maintenance. This position will analyze market intelligence and interpret spend data for the identification and development of new university-wide contract opportunities as well as improve existing university-wide contracts. This includes shared opportunities with the State University System (SUS) of Florida and other initiatives. The Strategic Category Manager will interface with campus researchers and partner with key stakeholders to understand and align business strategy, market dynamics, supplier capabilities, and spend analytics to develop robust category plans for a highly distributed, multi-faceted Scientific/Medical environment. Success in this position will be dependent upon facilitating collaborative stakeholder relationships, maintaining subject matter expertise in the Scientific/Medical category, managing enterprise-wide contracts and supplier relationships, and meeting annual department and category goals.

Responsibilities

*Develop and execute high value Scientific/Medical category management that balances stakeholder management, transaction management, category management, and supplier relationship management to unlock value for FSU.
*Create and maintain an opportunity roadmap for the Scientific/Medical category that identifies and quantifies key opportunities to drive value.
*Manage overall category management including category strategy development, supplier relationship management, sourcing support, contract negotiation support, contract renewals, contract compliance, and campus relationships.
*Establish category goals and utilize spend tools for measuring progress against those goals and oversee the execution of the category plan.
*Track forecasted vs actual savings for the Scientific/Medical Category and be responsible for communicating performance against these measures and their potential budgetary impact.
*Develop action plans and execute strategies that are aimed at capturing value and driving savings results.
*Lead team members in and actively administer sourcing activities.
*Develop negotiation strategies, lead cross-functional negotiating teams and drive negotiations to achieve stated goals and objectives.
*Have a diplomatic approach when working with key stakeholders and customers. Balance competing interests, display a win-win attitude without assuming an adversarial role.
*Collaborate with Scientific/Medical management, key stakeholders, and Procurement Leadership to identify and align strategic objectives with Supply Chain Management resources.
*Establish programs to facilitate data driven communication between strategic suppliers and FSU executive management.
*Manage Supplier Relationship Management and Portfolio Management which includes working collaboratively with suppliers to identify and execute continuous cost and performance improvement strategies, identifying and resolving key supplier performance issues to ensure customer satisfaction, engaging with new suppliers, conducting spend analysis, determining special risk factors, risk analysis and developing strategies.
*Identify need for procurement value and/or enhancing spend in coordination with an associated project. This includes identifying relevant policies, mobilizing resources, and executing university-wide contracts. It also may include providing executives ad-hoc updates of projects underway, briefing executives and providing overviews of key strategies.
*Review requisitions and selects appropriate procurement method based on departmental needs, lead-time, market conditions and regulations.
*Work with customer to establish written detailed performance or product specifications and requirements for complex procurements and competitive solicitations that includes supplier selection based on technical merit methodology. Reviews specifications for completeness by obtaining sufficient understanding of technical subject matter.
*Frequently use formal solicitation procedures (ITN, BID) to solicit supplier responses and conducts Best and Final offers when appropriate. Analyzes and evaluates informal quotations to determine the lowest responsive offer or the overall best offer for a product/service.
*Issue purchase orders after evaluation of quotations, analyzing cost, tabulating results, and negotiating terms most favorable to FSU, including early pay incentives.
*Establish contract terms and conditions. Resolves changes to standard terms, obtaining approval of language when appropriate from Procurement leadership and other contract related groups such as Office of General Council, Risk Management and Insurance Services when appropriate.
*Maintain paperless file documentation online and in contract management tools, organizing and maintaining documentation pertinent to audit reviews, contract renewals, terminations and performance, solicitation protests and disputes, and supplier due dates.
*Remain current with market trends through relationships with suppliers and market experts; identify and communicate new technologies and solutions to key problems within the Scientific/Medical Category.
*Keep abreast of issues and changes in the procurement field by attending professional meetings, participating in procurement related organizations. Develop skills by participating in activities such as taking business seminars and classes.
*Maintain a working knowledge of applicable federal, state and local laws and regulations as well as internal policies (e.g. code of ethics) or procedures to ensure behavior exhibited represents the highest level of integrity, honesty, and transparency.
*Support the University*s Small, Minority, Veteran and Women Owned Business Enterprise (SMV/WBE) program.
*Collaborate effectively across different organizational levels, functions, businesses, and geographies to realize procurement goals and objectives.
*Support Procurement Management in the attainment of organizational goals and furtherance of the FSU mission.

Qualifications

Bachelor's degree in an appropriate area of specialization in Computer Science, Business, Economics, Procurement, Business Administration, Supply Chain Management or related majors and three years of progressive relevant experience. (Note: Higher education may substitute for experience at an equivalent rate.)
*Hands on experience and demonstrated performance in using data analysis software and computer programs that will assist in analyzing data.
*Demonstrated strategic sourcing skills including complex solicitations and most importantly the ability to plan and conduct meetings.
*Strong analytical capabilities, high degree of presentation and negotiation skills.
*Understanding of large complex contracts including contract formation, understanding terms and conditions and contract execution.
*Ability to clearly articulate point of view orally and in writing; ability to grasp quickly business objectives and strategies and how service offerings support the attainment of those objectives.
*High level of commitment to customer service and teamwork using diplomacy.
*Working knowledge of financial systems used within large organizations.
*Possesses a strong customer focus, as demonstrated by flexible and enthusiastic approach to work assignments and new learning opportunities.

Preferred

Master's Degree in supply Chain Management or related field.
Prefer candidates who have proven track record in analytical and prioritization skills; exceptionally strong written/verbal communication skills; proven track record of results versus commitments; demonstrated ability to work independently and produce results with minimum direction (resolve 80% of issues without escalation); the ability to exercise creative and critical thinking in evaluating situations and developing solutions; to use internal and external resources to independently develop solutions considering customer's capabilities and limitations; to facilitate stake-holder sessions to achieve consensus and collaboration; to synthesize information into succinct, concise and logical summaries and reports.
*Experience in procurement processes (or related) and contracting procedures in a higher education institution.
*Proficiency in the use of various computerized systems and software applications used in FSU Procurement. Ability to develop a thorough understanding of Procurement in the FSU System and a demonstrated ability to effectively use the system. Proficient in the application of PeopleSoft Financials (Oracle), SciQuest Requisition Manager, Contract Manager, electronic Sourcing and RFX tools.
*Procuring and soliciting for highly technical and specialized scientific/medical equipment and supplies.
*Experience with modifying and negotiating terms and conditions associated with contracts for equipment and services.
*Nationally recognized professional procurement certification such as CPM, CPSM, CPPB or CPPO.

University Information

In your search for this next step in your career, you'll be amazed at the career opportunities, challenges, and innovation that only a world-class university can provide. The additional benefits such as unparalleled Florida State health and retirement plans make Florida State University an ideal place to work!
One of the nation's elite research universities, Florida State University offers a distinctive academic environment built on its cherished values and unique heritage, championship athletics, and prime location in the heart of the state capital. People choose to work at Florida State University for many reasons, and there are even more reasons why they stay for a career. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news.

Anticipated Salary Range

The annual salary range is $65,000 to $85,000. Actual salary will be commensurate with qualifications and experience.

Pay Plan

This is an A&P (Administrative and Professional) position.

Criminal Background Check

This position requires successful completion of a criminal history background check.

Financial Disclosure

This position requires annual Financial Disclosure based on Florida Statutes 112.3144 and 112.3145. Additional information regarding Financial Disclosure requirements can be found on the Florida Commission of Ethics site at: http://www.ethics.state.fl.us/FinancialDisclosure/Index.aspx

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Open until filled

This position is being advertised as open until filled.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

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