Administrative Assistant III

Location
Riverside, CA
Posted
Mar 12, 2017
Employment Type
Full Time
Institution Type
Four-Year Institution


Full/Part Time
Full Time

Schedule
8AM - 5PM

Salary
$42,996 - $61,680

Position Information
Under general direction of the College of Natural and Agricultural Sciences Undergraduate Advising Center, the incumbent is responsible as the primary front desk contact for all students and visitors to the CNAS UAAC center. Coordinates and oversees the records management of all student records. Serves as a transactor for work orders and purchasing activities for the CNAS Academic Student Affairs, including UAAC, GSAC and SMI. Accountable to create, prepare and publish all printed CNAS UAAC publications for all majors and undeclared as well as publications used by all CNAS undergraduate students. Primary coordinator of large scale college-wide undergraduate events such as CNAS Dean's Mandatory Orientations, CNAS New Student Welcome, Focus on Academic Success Workshops, and CNAS participation in campus-wide events such as Highlander Orientation, Undergraduate Field events, etc. including room reservations, materials, and media.

Minimum Requirements
Education and/or experience equivalent to a Bachelor's Degree in a related field.

Excellent customer service skills. Experience in handling difficult situations in a calm and professional manner.

Demonstrated excellent verbal and written communication skills.

Skill in prioritizing assignments to complete work in a timely, organized and accurate manner under pressures of deadline, interruptions and competing priorities and requirements.

Ability to work independently as well as cooperatively in a team situation and follow-through with assignments with minimal supervision. Skill in communicating effectively and professionally using tact and diplomacy. Ability to maintain confidentiality at all times.

Demonstrated experience with online student information systems.

Experience in purchasing utilizing on-line purchasing systems.

Previous experience in event planning and coordination.

Demonstrated knowledge/experience of general office procedures using various computer applications such as Microsoft Word, Microsoft Excel and other software applications.

Skill in analyzing policy issues, policy and procedures, and other directives and form solid recommendations.


Preferred Qualifications
Bachelor's Degree in Business or Related field.

Experience in a Student Support Role Interacting and Assisting Students Daily.

Working knowledge of UC Student Record Retention Policies and Procedures.

Working knowledge of UC Student Information System (Banner) and UC online R'Space system.

Working knowledge of UC Systemwide and Campus Travel and Entertainment policies and procedures.

Completion of Family Educational Rights and Privacy Act (FERPA) training.


Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.

At UC Riverside we celebrate diversity and are proud of our #12 ranking among the nation for most diverse universities (US News and World Report 2013-2014). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.

UCR is ranked 55th among top public universities (US News and World Report 2013-2014).

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

PI97168475