Finance and Accounting Assistant, ESIA

Washington, DC
Mar 10, 2017
Institution Type
Four-Year Institution


Job Description Summary:

The George Washington University's Elliott School of International Affairs is one of the world's leading schools of international affairs and one of the largest schools of international affairs in the United States. Located in the heart of Washington, D.C., its mission is to educate the next generation of international leaders, conduct research that advances understanding of important global issues, and engages the policy community in the United States and around the world.

The Elliott School seeks a Finance and Accounting Assistant to support and assist the Manager of Grants Accounting and Operations with administrative and financial matters on externally funded projects. The Finance and Accounting Assistant will support the financial, and payroll operations of the department. This position is responsible for the monthly reconciliation of all funded projects, processing project expenditures, assistance with budget projections and budget development and working on matters of budget management and reporting in alignment with University procedures and accounting practices. Reporting to the Manager of Grants Accounting and Operations this position will work with Elliott School faculty and staff, along with GW departments, such as Payroll, and Student Employment. During busy times of the year, this position may assist the Senior Financial Analyst in monitoring budgets and auditing reserve accounts. The Director may also assign special projects to this position.

Responsibilities include:
Maintains and reconciles grant records and balances for individual grants. Ensures that funds are available for expenditures and monitors grant funds/account balances. Evaluates post award management information for accuracy and completeness and obtains proper information and documentation.

Reviews expenditure categories to ensure that costs on invoices and financial reports conform to award terms of the grant agreement as well as other applicable governmental rules and regulations and institutional policies including but not limited to cost sharing, program income, etc.

Resolves problems related to variances, omissions, inconsistencies, and non-compliance during award management stage. Provides backup documentation to support amounts billed when required and update trackers accordingly.

Assists in analyzing, maintaining, controlling and reporting accounting and financial information.

Provides guidance to unit and departmental level staff associated with sponsored activities; and keeps abreast of new developments in the field of research administration, federal regulations, policies, and procedures in order to serve provide information and guidance to university faculty and staff. Keeps management and all stakeholders informed throughout post award management process and escalates issues for resolution.

Processes and approves payroll for Elliott School staff and student employees, including inputting monthly payroll charges. Administers leave program for Elliott School staff.

Supports the Office of Finance and Administration by administering the office email account. Performs a variety of administrative and clerical activities to ensure financial and personnel requirements are met in a timely manner.

Manages GW Documents for the Elliott School, which includes staff and faculty personnel paperwork and historical financial documents.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

High school diploma/GED, or equivalent combination of training and experience, is necessary plus 1.5 years of relevant experience, or a bachelor's degree.

Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Excellent communication, organizational, customer service and interpersonal skills.

Ability to work independently, take initiative to foresee, address and troubleshoot problems.

Professional experience in budgeting, accounting, finance, financial analysis, expense reporting, reconciling, payment requests and /or cost analysis, with at least one year of experience working in in either pre-award or post-award research administration is preferred.

Familiarity with institution of higher education, grants and contract management or related field is desirable.

Strong analytical and writing skills.

Ability to multi-task with meticulous attention to detail.

Strong Excel skills.


Campus Location: Foggy Bottom College/School/Department: Elliott School of International Affairs (ESIA) Family Finance and Business Sub-Family Accounting Stream Service and Support Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday, 8:30 - 5:30 Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search, Credit Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006184 Job Open Date: 03/09/2017 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * Do you have professional experience in budgeting, accounting, finance, financial analysis, expense reporting, reconciling, payment requests and /or cost analysis, with at least one year of experience working in in either pre-award or post-award research administration?
    • Yes
    • No

Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

    Documents needed to Apply
    Required Documents
    1. Cover Letter
    2. Resume
    Optional Documents


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