Assistant Director of Business Affairs - School of Literatures, Cultures and Linguistics (A1700136)
Assistant Director for Business Affairs
School of Literatures, Cultures, and Linguistics
University of Illinois at Urbana-Champaign
The School of Literatures, Cultures, and Linguistics (SLCL) is home to nine departments and four interdisciplinary programs that serve and interface with programs within SLCL, the College of Liberal Arts and Sciences and across campus of the University of Illinois at Urbana-Champaign.
Reporting to the Director, the Assistant Director of Business Affairs serves as a senior advisor to conceptualize and implement the operations of the Business Affairs Office whose mission it is to provide financial oversight, information and advice to the School of Literatures, Cultures, and Linguistics' Director, Executive Officers, faculty and staff. The assistant director provides strategic financial vision and budget forecasting for the School.
This is a full-time academic professional position. Salary is commensurate with experience. Starting date is as soon as possible after the closing date. Interviews may take place prior to the closing date, however no hiring decision will be made until after that date.
Duties and Responsibilities
- Exercise high-level, independent decision-making with regard to expenditures, contractual agreements, procurement, and respond on behalf of the Director in budgetary matters to ensure minimal interruption in operations and services.
- Provide leadership for the School's business operations, accounting, accounts receivable, and financial support services functions.
- Hire, train, supervise and mentor business office staff and have indirect oversight of all School staff facilitating financial transactions.
- Work with the School Director in the administration of the School: especially in the development and implementation of policies with a particular emphasis on the resource implications.
- Implement, oversee and direct business plans in relation to revenue-generating activities and interdisciplinary program activities for the School and its Departments.
- Propose and implement solutions that provide mutual benefits for the units.
- Develop options for consideration by the School Director and Executive Officers for the long-term management and enhancement of school resources as needed.
- Responsible for reviewing and interpreting changes in applicable rules and regulations and recommending and developing policies and procedures to ensure continued compliance, as well as the efficiency and effectiveness of operations.
- Monitor and analyze departmental work processes and procedures to develop more efficient and effective procedures and use of resources while maintaining a high level of customer service.
- Direct grant and contract activity. Assist the School in identifying funding opportunities as needed.
- Work with Business Office staff to develop and maintain a record keeping system for sponsored project data; design and maintain various reports and spreadsheets to effectively manage sponsored project funds; monitor and analyze financial data for grant accounts to ensure that all financial activity complies with internal and external policies and that all transactions are in compliance with project budgets and agreements; assist faculty and principal investigators with the management of their research projects and accounts, including assisting with budget development, reviewing agency agreements and advising on appropriate budgetary requirements for sponsored research projects, uploading documents to online proposal systems, and coordination with the Office of Sponsored Programs (OSP); research and reconcile discrepancies on accounts; complete sponsored project close-out reviews; and work with OSP to close completed project accounts in a timely manner.
- Administer the annual budget and develop forecasting scenarios.
- Prepare and submit the annual budget to the College. Contact colleges, administrative offices and departments across campus to collect funds owed to SLCL units. Track multi-year commitments to the units and requests those funds in the appropriate year.
- Oversee monthly, quarterly, and year-end close accounting activities to ensure timely, complete and accurate financial reporting to the school and departmental management, staff and faculty researchers.
- Responsible for the maintenance and oversight of the school and departmental chart of accounts and the University's financial reporting systems, utilizing the My-UI-Financials.
- Responsible for reviewing account accuracy for appointment charges in my.atlas and reconciliation of payroll charges to school and department accounts.
- Liaison with University of Illinois Foundation for School and departmental gift funds accounts and the corresponding University accounts. Disseminates Foundation information and gift reports to director, executive officers and support staff. Oversees the appropriateness of expenditures made by SLCL departments on gift funds.
- Oversee the department's procurement and payable operations to ensure compliance with applicable regulations, policies and procedures and timely and efficient ordering and reimbursement processing. Serve as manager of the School's P-card and T-card processes and procedures. Prepare periodic reports of the department's P-card transactions to facilitate an overall review of the P-card program and individual cardholder's compliance with applicable policies and procedures.
- Serve as Unit Security Contact (USC) for the School and all departments.
- Represent the School on various campus and University committees.
- Direct other business and financial activities as necessary.
- Bachelor's degree;
- At least five years of professional-level accounting and managerial experience, one of which was in an academic and/or research environment at the administrative level;.
- Must be able to work autonomously and assume a wide range of responsibilities, which require the exercise of independent judgment and discretion;
- Proven leadership skills;
- Strong written, oral and interpersonal communication skills;
- Proficiency with Enterprise Resources Systems (such as Banner), Microsoft Excel and other Office suite applications;
- experience with spreadsheets, databases, email, web browsers;
- Ability to handle multiple tasks and deadlines in a fast-paced environment.
- Bachelor's degree in business, finance or related field;
- At least three years of grant experience;
- Strong working knowledge of the University Illinois business/accounting policies and procedures;
- Experience with grants, granting agencies, and the associated policies and guidelines.
APPLICATION PROCEDURES AND DEADLINE INFORMATION
To apply, create your candidate profile through http://jobs.illinois.edu and upload your application materials: cover letter, resume/CV, and contact information for three professional references. Only applications submitted through the University of Illinois Job Board will be considered. To ensure full consideration, all required application materials must be submitted by March 23, 2017. For questions about the position contact Rebecca Riley: firstname.lastname@example.org or 217-244-0410. The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.
The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO. To learn more about the University's commitment to diversity, please visit http://www.inclusiveillinois.illinois.edu
Organization Name: SLCL Administration
College Name or Administrative Unit: School of Literatures, Cultures and Linguistics/College of LAS
Category: Academic Professional
Open Date: 03/09/2017