Program Coordinator (Speaker Programs)

Miami, Florida
Mar 09, 2017
Institution Type
Four-Year Institution
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The University of Miami Miller School of Medicine’s Department of Continuing Medical Education has an exciting career opportunity for a Program Coordinator. This position is responsible for planning and executing the marketing of educational activities for physicians and other healthcare professionals that assures compliance with the Accreditation Council for Continuing Medical Education (ACCME) criteria and Standards of Commercial Support, and Pharma industry guidelines. Duties may include, but are not limited to, planning and coordinating the design of communications and materials between the Division of CME and Faculty participating as Speakers in Continuing Medical Education symposia and courses; and staying abreast of software platforms such as Cvent, CadmiumCD’s Harvester, social media resources and any IT resources utilized by the Division of CME to promote, market and coordinate CME symposia and courses. Also includes reviewing all elements on all required forms and materials for compliance with ACCME accreditation guidelines and essentials; managing speakers through online application (Harvester); developing speaker letters; confirming faculty listing; gathering PowerPoint presentations for Conflict of Interest reviews; processing honoraria overloads; reporting speaker status to Program Manager and Course Director; creating rooming lists for each CME conference; securing hotel confirmation for speakers; setting up and distributing online evaluations and CME outcome surveys; creating CME credit forms; assisting with other CME operational duties as assigned; ensuring that all ACCME accreditation information is filed and up-to-date in the database; assisting in preparing ACCME annual report; and producing welcome slides for each conference.

The minimum qualifications for this position are as follows: high school diploma or equivalent with some college education; college degree preferred. At least three years of office experience that includes coordinating multiple tasks. Experience working in a CME office or as a meeting coordinator preferred. Must have a valid driver’s license. Certified Meeting Professional (CMP) designation/certification preferred. Strong computer skills to include a high level of proficiency in Microsoft Word, Excel, PowerPoint, Outlook as well as Cvent platform, CadmiumCD, and Adobe Creative Suite. Familiarity with ACCME guidelines. Strong typing skills with a minimum of 45 wpm. Excellent organizational skills with attention to detail. Ability to effectively manage and meet multiple deadlines simultaneously. Strong communication skills, both verbal and written, with an excellent command of the English language. Ability to express ideas and information clearly and concisely. Excellent interpersonal and public relations skills. Ability to work well with others and provide superior customer service. Proven capacity for discretion. Good problem solving skills. Ability to analyze and evaluate programmatic and administrative activities, make comprehensive evaluations and prepare detailed reports and recommendations. Ability and a willingness to move equipment, small furniture and small boxes for set up of meetings and conferences. Ability to work a flexible schedule to accommodate attendance at meetings on the weekends and during the week. This position requires adaptability and flexibility to altering demands and work hours. Substantial work hours may be required during the winter and spring months with some workdays starting at 6:00 am and continuing until 11:00 pm.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action-Veteran/Disability Employer. Come join us!

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University of Miami School of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.