Registrar

Location
Los Angeles, California
Posted
Mar 09, 2017
Institution Type
Four-Year Institution

About Occidental College

Founded in 1887, Occidental College, or “Oxy” for short, is a selective, private, co-educational liberal arts college in Los Angeles, one of the oldest on the West Coast.  Distinctive in its educational mission, Oxy brings together nearly 200 faculty members and 2100 undergraduate students.  Students choose among 31 academic majors, including seven interdisciplinary majors and a self-designed course of study.  Steeped in a commitment to the public good, Occidental College embraces an interdisciplinary academic focus to empower its students to pursue lives of leadership in an increasingly complex, interdependent, and pluralistic world. 

About Occidental Students

Occidental College students are self-motivated, independent-minded, and intellectually talented.  They are also highly engaged during their years on campus, participating in over 100 clubs and organizations.  As well, NCAA Division III athletics and club and intramural sports engage a significant percentage of Oxy students.  The student community is tightly knit:  seventy-five percent choose to live on campus all four years.  As rich as their academic and extra-curricular experiences are, students also benefit from a community of care around their post-graduate career success.  Occidental’s four-year discernment and exploration model prepares them for life beyond graduation.  Recent destination surveys show that 93% of Oxy graduates are employed within 6 months of graduation, 21% are enrolled in graduate or professional school, and 9% are both employed and enrolled. Additionally, a 2014 survey of alumni from the past 20 years reported that 79% of Occidental graduates secured advanced degrees.

SUMMARY OF DUTIES, RESPONSIBILITIES AND GOALS

The Registrar is responsible for the overall operation of the Office of the Registrar and ensures that academic policies and procedures are maintained. The Registrar also serves on various academic committees and reports to the Vice President and Dean of the College.   This position will advise the Vice President of Academic Affairs and Dean of the College on policy, operations, systems and strategies of the Office of the Registrar. The Registrar will provide input and advice on key interdepartmental operations and communications to the Vice President of Enrollment and Dean of Admission, the Vice President of Student Affairs and Dean of Students, and the Chief Information Officer.

ESSENTIAL FUNCTIONS

The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job. Other duties may be assigned.

  • Oversee operations of the Office of the  Registrar, including student services, academic course management (catalog), course and classroom scheduling, evaluation of transfer credit and work completed while abroad, degree progress, maintenance of student records, certification of athletic eligibility and registration functions.
  • Participate in the creation of various required federal and state reports in collaboration with institutional research, such a IPEDS, CA DOE.
  • Serve as the interpreter of academic policy to academic committees and/or to students, faculty, staff and administrators directly, when appropriate.
  • Uphold academic policies in the administration of student records and registration.
  • Conduct research on student enrollment and provide reports and information to appropriate leadership and College committees, task forces and work groups.
  • Ensure compliance with FERPA and other relevant federal and state laws and regulations
  • Oversee the integrity and continued development of the student information systems related to student enrollment functions.
  • Promote the efficient use of human, technological, financial and other resources to creative effective business processes and services to students, faculty and others.
  • Create and implement communication plans related to student enrollment cycles
  • Participate and provide input for space and academic planning.

QUALIFCATIONS OF THE SUCCESSFUL CANDIDATE

  • A Bachelor's degree required.  An advanced degree is highly preferred.
  • Ten years of progressively responsible experience in higher education with expertise in a Registrar's office best practices/policies, compliance, student systems and maintenance.
  • Commitment to the liberal arts college environment, and in particular, to the Mission of Occidental College (http://www.oxy.edu/our-story/mission).
  • Strong understanding of the Family Education Right to Privacy Act (FERPA) as it relates to student records.
  • Strong understanding of the USDOE regulations and guidelines concerning student enrollment reporting.
  • Proven ability in leading, motivating, and collaborating with leadership.
  • Excellent oral and written communication, planning, and problem solving skills.
  • Proven commitment to quality service and student advocacy.
  • Demonstrated ability to effectively lead, supervise, train, and develop staff.
  • Technologically proficient to serve as an advocate for technology, encouraging continual review of office procedures and processes.
  • Must be familiar with word processing, spreadsheets, relational databases, report writing tools, and navigating the Internet.
  • Knowledge of Banner, Argos, SmartCatalog IQ and OnBase desirable.

APPLICATION INSTRUCTIONS AND PROCEDURE FOR CANDIDACY

Occidental College is committed to a competitive salary for the Registrar position.  In addition, Occidental proudly offers a competitive benefits package.  Review of credentials will begin immediately and will continue until the application deadline of Friday, March 31, 2017.

Interested individuals are encouraged to submit their applicant materials as soon as possible to resumes@oxy.edu.  Complete applications should include a cover letter that addresses responsibilities and requirements described in the job description and a current resume or curriculum vitae.