Administrative Analyst/Specialist I

Mar 09, 2017
Institution Type
Four-Year Institution

Organizational Description:

The office of Financial Aid and Scholarships support the University by administering and/or coordinating all student fianancial aid programs at California State University, Fresno. The office is responsible for administering federal, state, institutional and scholarship aid in excess for $220,000,000 annually to approximately 72% of the student population at California State University, Fresno.


The job duties for this position include a wide range of activities to support to the day-to-day administration of campus scholarships and financial aid. This also requires timely and independent planning, interpreting data, communication and decision making in accordance with office policies and procedures to achieve program goals.

Position Summary:

  • Analyze, interprete, and apply complex data to meet program goals
  • Make independent decisions and exercise professional judgment to ensure all work adheres to campus policies, procedures, and pertinent State and Federal laws such as the Family Educational Rights and Privacy Act (FERPA)
  • Interprete donor agreements to ensure scholarship awards adhere to endowment requirements
  • Assist with determining fund availability for institutional scholarships by assessing Foundation account balances to accurately award scholarships
  • Reconcile unused funds, project earning for out years, and anticipate pledge donations for various accounts
  • Coordinate scholarship awards with various on-campus scholarship committees by obtaining and distributing information regarding fund availability, applicants, recipients, financial aid status, and athletic status to ensure NCAA compliance
  • Coordinate and verify awards with off-campus organizations by determining students' academic eligibility and financial need status	
    • Assist these organizations as necessary to process scholarship awards
  • Review student's financial aid eligibility when scholarship money is received and determine if funds exceed State or Federal funding limits
  • Anticipate administrative problems and develop solutions for students when University policy or procedure prevents the release of scholarship money
  • Assist with the selection process of scholarship recipients
  • Post scholarship awards in the financial aid system
  • Assist with the disbursement of all miscellaneous scholarship funds received from off-campus organizations and institutional programs
  • Assist with the preparation of statistical data for reports related to scholarship funds and awards throughout the academic year
  • Communicate policies and procedures, verbally and in writing, to department chairs, college deans, administrative personnel, and students
  • Provide consultation and solutions for highly sensitive situations
  • Serve as a liaison for the scholarship unit within the Office of Financial Aid and Scholarships
  • Collaborate with on-campus programs, community organizations, and donors in the administration of institutional and off-campus scholarship programs and activities

Secondary Duties of the job include:

  • Conduct occasional workshops regarding scholarships or related financial aid opportunities for students, staff, and the community
  • Assist walk-in visitors, answer phones, and provide general front-line coverage as needed
  • Assist with training of student assistants
  • Other duties as assigned

Knowledge, Skills & Abilities:

  • Working knowledge of the general practices of a Financial Aid and Scholarships Office
  • Working knowledge of budget policies and procedures
  • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them

Ability to:

  • Learn, interpret, and apply a wide variety of policies and procedures relating to a Financial Aid and Scholarships Office
  • Analyze data and make accurate projections using business mathematics and basic statistical techniques
  • Organize and plan work and projects including handling multiple priorities
  • Make independent decisions and excercise sound judgment
  • Compile, write, and present reports

Education and Experience:

  • Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs
  • A history of regular attendance and positive performance evaluations

Preferred Skills:

  • Three or more years of work experience in a higher education environment with administrative knowledge and skills involving study, analysis, or implementation of university policies, procedures, practices, or programs
  • Strong written skills with an emphasis on critical review and editing of office communications for clarity, readability, and grammar
  • Strong oral communication and public speaking abilities

Filing Deadline:

Open until filled. First review date February 25, 2017.

Application Procedures:

Complete the required fields on the online application, a resume, and three professional references, including telephone numbers, are required. A cover letter that addresses your qualifications for the position is also required. Full consideration will not be given to applicants who fail to complete all application requirements.

Pursuant to Executive Order 1088, reasonable accommodation is to be provided upon request from an employee or applicant with disabilities, unless doing so would impose an undue hardship on the campus. What constitutes a reasonable accommodation is to be determined by the campus on a case-by-case basis after it has received the individual's request for accommodation and engaged in an interactive process. Employees or applicants requiring reasonable accommodation should contact Human Resources directly at (559) 278-2032.

How To Apply:

To apply for this or any open position at Fresno State visit our online employment site at:

Other Requirements:

Pursuant to the requirements of the Immigration Reform and Control Act of 1986, any offer of employment is contingent upon verification of individual's eligibility to be employed in the United States.

A background check (including a criminal records check) must be satisfactorily completed (as determined by the CSU) before any candidate can be offered a position with the CSU. Failure to satisfactorily complete or pass the background check may be the basis for rescinding an offer of employment and/or affect the continued employment of current CSU employees who apply for posted positions identified as sensitive.

California State University, Fresno annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Fresno State, and on public property within, or immediately adjacent to or accessible from the campus. The report also includes institutional policies concerning campus security, alcohol/drug use, crime prevention, reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Police Department or by accessing the following web site:

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. You can obtain a copy of this Executive order by accessing the following web site:

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Other Applicant Information:

Applicants will receive confirmation of receipt of their application materials via automatic email reply. In addition, qualified applicants will receive email notification at the conclusion of the recruitment process.

It is the policy of the California State University to fill vacant positions represented by the California State University Employees' Union (CSUEU) with qualified applicants currently employed on the campus. Other applicants may be selected when it is necessary to meet the best interests of the campus by obtaining specialized skills and abilities not available from campus applicants.

Equal Employment Opportunity:

The California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity, per HR 2004-12), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Retaliation against individuals for complaining about these proscribed conduct, opposing such conduct, or participating in an investigation or proceeding involving such conduct is prohibited by both executive orders.

Further, the California State University, Fresno's statement of commitment to equal employment opportunity principles is also found in the various collective bargaining agreements.

General Information:

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to offer high-quality educational opportunities to qualified students at the bachelor's and master's levels, and in certain applied disciplines, at the doctoral level. The current student enrollment is approximately 23,000, including a large percentage of students with diverse and
culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and world. California State University, Fresno promotes student learning and community engagement through faculty scholarship and service learning opportunities in collaboration with community organizations, educational institutions, industry, business and government. The University was one of the first U.S. Colleges and Universities to be selected by The Carnegie Foundation for the Advancement of Teaching for its Community Engagement Classification.

Metropolitan Fresno, with a multi-ethnic population of over 600,000, is located in the heart of the San Joaquin Valley on the western edge of the Sierra Nevada Mountain Range. The campus is within easy driving distance of San Francisco, Los Angeles, Yosemite, Kings Canyon and Sequoia National Parks, the Monterey Peninsula, Lake Tahoe, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.


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