Associate Dean, College of Science

Location
Seaside, California
Posted
Mar 09, 2017
Ref
MB2017-ED2287
Executive Administration Jobs
Deans
Institution Type
Four-Year Institution

The College of Science is a multidisciplinary College characterized by growing, innovative programs with over 130 dedicated full and part-time faculty.  The College is comprised of three academic units: The School of Computing and Design offering majors in Computer Science and Communication Design and a graduate program in Instructional Science and Technology; the School of Natural Science offering majors in Biology, Marine Science, Environmental Science Technology and Policy, and Environmental Studies and graduate programs in Applied Marine and Watershed Science and Marine Science; and the Mathematics and Statistics Department which offers a Mathematics major and a minor in Statistics.

PURPOSE:

Under the general direction of the Dean of the College of Science, the Associate Dean is responsible for maintaining smooth, efficient, and effective college operations. The Associate Dean provides leadership and oversight for: enrollment management, program quality, assessment, academic personnel, student success, facilities planning and management; safety, and university relations.  The Associate Dean assists with strategic planning and implementation of initiatives related to the Mission and Vision of the College and the University.  The Associate Dean helps ensure compliance with policies and procedures, researches issues, analyzes institutional data, prepares reports, makes recommendations for changes in policy or procedures, and handles confidential problems that arise in the college.  The Associate Dean serves in the Dean’s capacity in the absence of the Dean.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

1.    Supports the Dean in all aspects of college leadership:

  • In consultation with the Dean, assists with strategic planning and provides leadership for college-wide initiatives aligned with the College’s Mission and Vision
  • Helps the Dean to establish and maintain a professional, positive, collegial, collaborative culture throughout the College
  • Assists with the management of all College programs, operations, and facilities including interfacing with Campus Planning and Development on space and resource needs
  • Assists Dean in establishing and maintaining positive internal and external relations with diverse populations and constituencies, including: faculty, staff, students, community partners, alumni, donors, supporters, and external agencies

2.    Enrollment management, budget and program quality:

  • Leads ongoing data- and evidence-based enrollment management efforts in College; works with staff to review, manage, and report on enrollment and related budget issues
  • Leads review of curriculum proposals, curriculum changes, and new program development; sits on the College Curriculum Committee as ex-officio
  • Leads program review, assessment, and accreditation efforts in College, including maintenance of an effective assessment process and the coordination of Program Review; works with the Faculty Associate on Assessment to achieve these goals
  • Provides oversight for the management of existing office, teaching and research facilities, and assists the Dean in planning for renovated and/or new facilities;
  • Facilitates effective and innovative use of technology for instruction, assessment and support purposes throughout the College.
  • Provides oversight of health and safety policy, procedures and compliance within the College

3.    Personnel:

  • Assists the Dean in the retention, tenure and promotion (RTP) process in the College including consultation on RTP reviews
  • Provides administrative oversight for department chairs in hiring and evaluating temporary faculty
  • Assists the Dean in supporting department chairs. Includes troubleshooting and facilitating resolution of conflict between college personnel
  • Serves as lead MPP for issues relating to administrative and technical staff in the college, including oversight of annual evaluations

4.    Student success:

  • Works with the Dean in supporting student success in the college, including, but not limited to: advising; student issues; improving graduation and retention rates; General Education progress; major and minor requirements; complaints; and appeals
  • Fosters course and program redesign projects and other curricular initiatives targeted at improving student learning and retention, including associated faculty development programs and grant-writing in support of college-level programs

5.    University relations:

  • Represents the Dean on numerous committees and working groups
  • Liaison with other departments and units, including but not limited to: Graduate and Undergraduate Studies, Advising Center, Admissions, Registrar, and Information Technology
  • Effectively represents the College in university-wide and inter-divisional settings
  • Assists the Dean with preparation of annual reports, college website and communications, and other reports on programs within the College

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of the disciplines and programs represented in the College of Science. Demonstrated understanding of and commitment to CSUMB’s Vision.  Demonstrates organizational awareness and communicates accurately and effectively about administrative policies, procedures, and business practices. Demonstrates attention to and knowledge of safety and risk issues, including those associated with facilities.

Leadership skills that help others to understand and commit to the vision and goals of the College and University. Strong interpersonal and analytical skills in written and verbal communication, including skills involving quantitative and qualitative analysis, and co-creative decision making.  Skill in identifying needed resources and utilizing existing resources efficiently. 

Demonstrated ability to: work effectively with faculty and staff; maintain confidentiality and interact well with diverse populations and different university constituencies, including faculty, staff, administrators, students, and alumni. Ability to: plan, direct, and administer policies and programs; interpret technical procedures, contracts, or regulations; work effectively in planning and executing facilities-related projects.   Desire to work in a team-based, dynamic environment and ability to adapt to changing priorities. Displays commitment to excellence and the University and College mission.

MINIMUM QUALIFICATIONS:

The Associate Dean must have a terminal degree in one of the disciplines represented in the College, and a record of research, scholarly, and/or creative achievement to warrant tenure in an academic department in the College.  A minimum of four (4) years administrative experience as department chair, program coordinator, director or similar position is also required.

PREFERRED QUALIFICATIONS:

  • Commitment to transparency, collaboration, and continuous improvement
  • Demonstrated ability to work independently and be self-directed in prioritization of tasks and initiatives
  • Demonstrated ability to provide analysis of college and university data to inform evidence based decisions
  • Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs
  • The ideal candidate will have skills, knowledge and leadership experience in the following areas that are aligned with CSUMB's core values and vision:
    • Collaborative, ethical, effective, timely and solutions-oriented communication and decision making
    • Outcomes-based education and assessment of student learning
    • Service learning, reciprocal community partnering and/or field-based experiences in teaching and learning
    • Promoting and fostering of global awareness throughout the College and the campus capacity to value an interdisciplinary approach
    • Enhancing community relations and promoting the role of the College in the campus and externally
    • Implementing innovative technologies in learning environments, and utilizing technology for improvement of teaching and learning
    • Involvement in strategic planning and policy development, advocacy, and management skills

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with CSUMB.  Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive.  (Reference: CSU Policy 8065 – Information Security and  CSU Information Security Data Classification Standards).

This position is a designated position in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.

This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to University Police all reports of Clery Act crimes brought to their attention.

The incumbent must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage;

This position may require occasional evenings and/or weekend work.

WORK ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time.  Position requires movement around campus core, and occasional off campus travel to meetings as designated by dean.

SALARY:

Commensurate with qualifications and experience. This is a management level position with an attractive benefits package, which includes:  a vacation accrual rate of 16-hours per month; an excellent choice of medical, dental and vision insurance; long term disability coverage; life insurance; and retirement benefits. For further information, please visit: Management Personnel Plan. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.

APPLICATION PROCEDURES:

For full consideration, submit the required documents by 5:00 p.m. on the priority screen date listed above.  For assistance or if you require an accommodation, please call (831) 582-3389.  For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map).  Please check the links provided for the respective hours.

CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to:  Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.

All employees must be eligible for employment in the U.S.