Intermediate Administrative Assistant

Location
Charlottesville, VA
Posted
Mar 09, 2017
Institution Type
Four-Year Institution

Working Title: Intermediate Administrative Assistant

Position Type: University Operational and Administrative Staff

Department: Department of Neurology

Location: Charlottesville

Posting Date: 03-08-2017

Posting Summary:
The Department of Neurology is seeking an administrative assistant to provide administrative and clerical support to faculty physicians in the department to coincide with their fast-paced medical practices, academic research, and administrative activities. The incumbent will work directly with faculty for coordination of meetings, events and travel; the preparation of presentations and written reports for meetings and research activities; and act as a liaison for patients and visitors. The incumbent will manage patient information inquiries, triage incoming phone calls and correspondence, and perform online literature searches. This position will also provide clinical, clerical, research and administrative support for the stroke team as well as other faculty. The incumbent will manage a dynamic/complex on-call schedule. The incumbent will also coordinate division related activities.

The candidate must possess superior verbal and written communication skills, as well as strong organizational and administrative abilities. Candidate must also work with great attention to detail, show initiative, and demonstrate flexibility to respond to the varying demands in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) is required. Proficiency in EPIC and A2K3 is preferred. To be competitive, applicants should have significant related experience in administrative support in a higher education or medical office setting. A Bachelor's degree may be considered in lieu of 2 years of experience. A High School Diploma or equivalent is required.

This position is restricted and contingent upon the continuation of funding.

Required Knowledge, Skills and Abilities:
The candidate must possess superior verbal and written communication skills as well as strong organizational and administrative abilities, work with great attention to detail, show initiative and demonstrate flexibility to respond to the varying demands in a fast-paced environment. The ability to work as a team as well as independently with minimum supervision is required. Demonstrated ability to create, compose and edit written materials, maintain calendars, prioritize responsibilities in order to meet competing deadlines and analyze situations to problem-solve is essential.

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PI97144366