Administrative Assistant I, Office of the President

East Lansing, MI
Mar 09, 2017
Institution Type
Four-Year Institution

Michigan State University has been working to advance the common good with uncommon will for more than 150 years. One of the top research universities in the world, MSU focuses its vast resources and collaborative power on creating solutions to some of the world’s most pressing challenges, while providing life-changing opportunities to a vibrant and diverse community of students and scholars, athletes and artists, scientists and leaders.

Posting Number: 5066

Internal Posting Date: 03-08-2017

Internal Closing Date: 03-14-2017

External Closing Date: 03-21-2017

Review of Applications begins on:

Job Title: Administrative Assistant I

Position Title/Rank:

Multiple Position Numbers:

Multiple Position Numbers: No

Major Administrative Unit/College: Office of the President


Position Employee Group: Professionals-AP

Appointment Basis:

Appointment Status:

Employment %: 100

Full-Time/Part-Time: Full-Time

Work Hours: Standard 8-5

Varied Work Hours (if applicable): Work hours are typically 8 a.m. to 5 p.m. will work on Saturdays for home football games.

Limited Term/Flexible Appointment/Off-Date Information:

Faculty: Salary Range Support Staff: Pay Minimum Salary Negotiable

If flex, dates of annual flex leave:

Pay Grade Level: 10

Position Summary: This position under direct supervision of the police records manager will review, input and process police related reports as well as inventory and track police evidence. The selected candidate will assist with answering telephone inquiries and requests; provide backup assistance with monitoring the Law Enforcement Information Network (LEIN) and assist in maintaining an accurate and orderly filing system of police records and supplies. Duties include, but are not limited to: process report envelopes that come in from the court officer and Detective Bureau; process reports at records level in task and assignments; lookup a police report by subjects name; process public roadway accident reports (UD-10 reports); enter paper citations; divide reports that contain reportable offenses with non-reportable offenses; respond to administrative message requests from other departments; run out of state plate queries; run criminal histories for officers; run criminal back ground checks for new employees; run driver's license queries; monitor the LEIN terminal to cover breaks/lunches; enter impounded / abandoned vehicles for parking; enter stolen vehicles; enter stolen property; enter PPO & Bond Conditional Release Orders; complete monthly Q log; complete monthly validation; answer phones; assist callers with requesting a copy of a police report; sort and deliver mail; pull reports and supporting documents for FOIA requests; ink fingerprint customers per their request; file of police reports; fax documents. All home football games are mandatory; work inside of the stadium where needed; process all citations that officers write during their football assignment.

Faculty: Minimum Qualifications Support Staff: Minimum Requirements Knowledge equivalent to that which normally would be acquired through the first two or three years of college, such as an Associate's degree in a business-related field or in a field which corresponds to the particular department of employment; six months to one year of related and progressively more responsible or expansive work experience in word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; office procedures, or in performing responsibilities related to the operational activities of the employing unit; or an equivalent combination of education and experience.

Typing Requirements (wpm):

Desired Qualifications:

Summary of Health Risks and Physical Demands (if applicable):

Required Applicant Documents: Resume/CV
Cover Letter

Optional Applicant Documents: Other Document

Number of Reference Letters Required: No letters required

Special Instructions to Applicants:

Department Website Address:

Name/Title/Email Address of Search Committee Chair:

If flex, dates of annual flex leave:

If flexible appointment, indicate end date of annual flex leave:

If flex, number of months worked per year:

Web Address for Posting:

Union Affiliation: Union

MSU is an affirmative action, equal opportunity employer. MSU is committed to achieving excellence through cultural diversity. The university actively encourages applications and/or nominations of women, persons of color, veterans and persons with disabilities.


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