Assistant Vice President for Facilities

Hoboken, NJ
Mar 08, 2017
Institution Type
Four-Year Institution

Job Description

Stevens Institute of Technology invites nominations and applications for the position of Assistant Vice President for Facilities. Reporting to the Vice President for Facilities & Campus Operations, the Assistant Vice President will be a strategic and dynamic leader who will manage the operation of the Physical Plant and Business Service departments. Additionally, the Assistant Vice President will assist the Vice President for Facilities and Campus Operations with the management of the capital program design and construction functions as needed.

Working collaboratively with the Vice President, the Assistant Vice President will create and execute a comprehensive plan to evaluate and improve the CMMS system, implement an inventory control system, enhance building controls by evaluating and improving the Building Management Systems and building control elements. Overseeing the Building Services department, evaluate the mail, receiving and print operations and help to develop a Traffic Demand Management program. Managing the budgets of the aforementioned units is a key responsibility of this position. In addition, the Assistant Vice President will be in charge of maintaining an attractive, welcoming and safe campus environment, and will serve in a leadership role of all aspects of the division in the Vice President's absence.

Background on Stevens:

Stevens is in the midst of a 10-year strategic plan, The Future. Ours to Create., designed to further extend the Stevens legacy to create a forward-looking and far-reaching institution with global impact. The Assistant Vice President will lead facilities operations so that the Vice President can focus on working with the university community, architects and the local community in creating a vision for the university while embarking upon the institution's ten year master plan.

Responsible for the overall management and supervision of the campus facilities department. Provide leadership of direct reports who are responsible for all activities of the operations, maintenance and repair functions of the physical plant, including:
  • Maintenance and Operations Trade Shops
    • Engineering including chiller plant operations, fire alarm, sprinkler/standpipe, fire safety, chemical treatment
    • Plumbing including domestic hot and cold water and laboratory waste, gas, air and vacuum systems and RO/DI systems.
    • Electrical Systems including normal (120 v through 4160 v) and emergency power (including generators, fuel oil systems, ATS's, monitoring, etc.), LED lighting
    • Heating Ventilation and Air Conditioning including automated controls, air handler and filter maintenance, pneumatic air systems (including controls and compressors), steam stations, refrigeration, etc.
    • Carpentry including door maintenance (including automated doors), minor construction, sheetrock, ceiling installation
    • Painting including painting/wall preparation, fire/smoke stopping, tile, block work, roof repair
    • Grounds and Landscaping including landscaping, gardening installation and maintenance, snow removal, as well as all general maintenance tasks (moving, deliveries, garbage removal, event setups and knockdowns, etc.)
    • Support/Contracting: Maintains outside maintenance agreements including, and retains and supervises outside contractors and engineering consultants, implements maintenance requests from clients, other maintenance supervisors and project managers
    • Bargaining Unit Relations: Directs day-to-day efforts on union shop staff
  • Support Capital Projects Design and Construction Leadership
    • Assist the Vice President in overseeing capital projects to ensure that all projects and programs are delivered within the defined scope, quality, time and budget.
    • Assist the Vice President with selection of architects, engineering consultants, and construction management firms, meeting with users to program space, and managing bidding process for contractor engagement.
  • Business Services/TDM
    • Post Office, receiving and print shop operations
  • Administration: all support services for department including stockroom, accounts payable/receivable, work order systems, dispatch, etc.

Direct Reports:
  • Shop Manager - Custodial, Waste Management, Pest Control, Recycling, Supplies Management
  • Shop Manager - Grounds Maintenance, Event Support, Moving, Elevators, Auto Repair, and Plumbing
  • Shop Manager - Carpentry, Paint, Locksmith, Small Projects
  • Shop Manager - Electrical, HVAC, Utilities, Energy, Fire Systems
  • Business Services Manager
  • Sr. Project Manager (dotted line responsibility)

Total span of control includes 60+ FTEs.

Principal Responsibilities:

Customer satisfaction is paramount. Responsible for the action and work of 5 managers, bargaining unit foremen, engineers and mechanics for all facilities departments to create/maintain a best-in-class facilities maintenance and operations department. Demonstrates knowledge of the organization's Service Standards and incorporates them into the performance of duties. Establishes work hours of employees, targeting 24/7 campus coverage. . Responsible for departmental budgets. Manages in-house capital plant projects either alone or with support staff to more broad projects encompassing multiple trades. Prepares reports and maintains appropriate records, including key performance indicators. Assists in planning, training and development of the staff to be able to address current problems and anticipated future issues. Participates in departmental work planning and goal setting for the coordination of short-term work efforts and long term projects such as capital improvement. Develops, maintains and takes leadership position in authorities having jurisdiction compliance and inspections, environment of care committees, utility plants, and work groups including maintenance requirements and efforts. Develops and manages annual budget for facilities operations. Assist the VP as required in the management of capital projects and other division responsibilities.

Minimum Qualifications:

BS in Mechanical or Electrical Engineering or related discipline; advanced degree, such as MBA and professional certification preferred. Four to six years' experience in campus/other 24x7 environment. Must have knowledge of Computer based Maintenance Management Systems, Building Management Systems, and at least two years of bargaining unit supervision and negotiation experience; management/supervision in a union shops environment is required. In addition, must possess the ability to function in stressful situations and respond to emergency conditions.

Preferred Qualifications:

Familiarity with all types of mechanical electrical, plumbing systems, energy conservation programs, utility distribution systems.

Working Conditions/Physical Demands:

Adheres to departmental and University guidelines concerning safety, rules of conduct, etc. Maintains a professional appearance.


General Submission Guidelines:

In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Still Have Questions?

If you have any questions regarding your application, please contact

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff and student body and strongly encourages applications from female and minority candidates as well as veterans and individuals with disabilities. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.


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