Office Assistant II - 80%

Location
Pleasant Hill, California
Salary
$2,464 per month (First Step)
Posted
Mar 07, 2017
Ref
0000950
Employment Type
Part Time
Institution Type
Community College

Diablo Valley College

 

Office Assistant II (Student Life Office) - 80%

12 Months, Part-Time, Classified

Job Number: 

Salary: $2,464 per month (First Step)

Deadline: 04/05/2017

 

Complete job description and application available online at: https://www.4cdcareers.net/postings/4165

 

Position Definition    

To perform varied general clerical duties and type a variety of materials.

 

Distinguishing Characteristics    

This is the journey level class in the Office Assistant series. Positions in this class are flexibly staffed and are normally filled by advancement from the lower class of Office Assistant I, or, when filled from the outside, require prior clerical work experience. Appointment to the higher class requires that the employee be performing substantially the full range of duties for the class and meet the qualifications standards for the class. Positions allocated to the class of Office Assistant II differ from positions allocated to the class of Office Assistant I by the higher level of applied knowledge and skill which is expected, and by the staff assistance to higher level supervisory levels which is required.

 

Examples of Duties/Essential Functions    

Duties may include, but are not limited to, the following: Answer phones; schedule and reschedule appointments; provide general information, catalogs, and applications. Prepare counselor sheets and drop-in sheets; prepare student folders as needed. File transcripts, tests, advisory certificates and probation reports. Type exams, memoranda, letters and dittos; input and retrieve information from computer; prepare statistical reports. Process bills and maintain running balance of monies. Order supplies and maintain inventory; maintain storeroom. Perform related duties as assigned.

 

Minimum Qualification-Education/Experience    

Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be: Experience: Two years of experience comparable to that of an Office Assistant I in the District. Training: Equivalent to the completion of the twelfth grade including or supplemented by specialized clerical courses.

 

Minimum Qualification-Knowledge Of    

English usage, spelling, grammar and punctuation. Office methods and equipment.

 

Minimum Qualification-Skill To    

Type at a speed of not less than 45 net words per minute from clear copy. Perform routine clerical work. Learn and operate office machines and learn office methods, rules and policies. Understand and carry out both oral and written instructions. Establish and maintain cooperative work relationships with those contacted in the performance of required duties. Learn and interpret procedures, policies and operations of the department to which assigned. Perform complex clerical work.

 

 

Desirable Qualifications    

• Service oriented, student centered and the ability to adapt in a fast paced office environment

• Ability to learn new and varied software programs and social media (Facebook, Web page management, etc.)

• Experience using QuickBooks or similar financial management software.

• Experience guiding the workflow of student assistants

• Experience providing varied clerical supports in a fast paced office environment

 

It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.