Senior Contract & Grants Manager (Req. 25508)

Los Angeles, California
Mar 07, 2017
Institution Type
Four-Year Institution

Under the direction of the GSE&IS central Business Office Principal Contract & Grants Manager, serve as a Senior Contract and Grants Fund Manager in the central Business Office within the Graduate School of Education and Information Studies (GSE&IS), a graduate school that houses two departments that are very well regarded nationally and offer both professional and scholarly programs. Primary responsibilities include providing advanced financial analysis, monitoring compliance and accounting of federal, state, and private contract/grant funding sources. Independently oversee and manage all pre­award and post award administration related to contract & grants proposals. The Senior Contract and Grants Manager will manage an annual budget of over $8-$10 million for an assigned list of individual faculty as well as a large research unit.

The incumbent will provide direct support and oversight in a full range of contract and grant activities while proactively promoting compliance with Federal regulations, University policy, and School guidelines. Other responsibilities include the development and dissemination of monthly detailed analysis and financial reports to provide coherent and concise financial data to project directors, faculty, research units and the Assistant Dean of Financial Administration/CFO. Incumbent is also responsible with exhibiting interpersonal skills needed to establish and maintain a dynamic and effective working relationship with faculty, staff, students, other campus units.

Application Instructions

Applicants must submit their qualifications via UCLA's Career Opportunities website at  Reference position # 25508.     AA/EEO

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The complete listing of qualifications is available on UCLA's official job posting.


  • Advanced working knowledge of accounting and financial principles in a large University of higher education setting.
  • Demonstrated experience in acceptable accounting and business practices to provide guidance and direction in financial, contract and grant, and administrative issues.
  • Advanced working knowledge of contract and grant administration to direct and manage a nonlinear proposal process, prepare appropriate documents associated with a proposal, and coordinate submission (including web­ based) with cognizant University offices. Ability to practically apply principles and concepts of OMB Circulars A­21 and A­110 and other federal requirements.
  • Demonstrated experience to create financial reports for audiences at the executive management level, including trend analyses, forecasts, and accurately project ending balances.
  • Ability to prepare single project or program/project budgets, potentially involving multiple institutions, for extramural funds in accordance with University and funding agency guidelines and policies.
  • Demonstrated ability to manage multiple project budgets to synthesize data in a user-­friendly format and use advanced financial and accounting skills to perform functions effectively.
  • Ability to compose, edit, disseminate materials using proper grammar, syntax, spelling and punctuation.
  • Ability to handle confidential and sensitive information with discretion, and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions.
  • Excellent interpersonal skills, communication skills, and usage of language to clearly and professionally convey information verbally and in writing. Ability to present persuasive arguments and use negotiation skills to achieve mutually agreeable solutions.
  • Demonstrated ability to work as part of a team in an integrated office environment and assist other administrative staff during peak workloads as needed.
  • Ability to independently validate expectations, problem solve obstacles, and follow-up to completion and/or proactively report status of assignments/projects.
  • Demonstrated ability to work independently, establish priorities, meet fixed deadlines, and follow through tasks to completion often with frequent interruption.
  • Demonstrated ability with University on­line financial systems/ledgers including BruinBuy, TOF, MTF, Consolidated gift Fund Report, OFSR, Travel Express, and QDB.
  • Working knowledge of policies and procedures in a large institution of higher education, such as accounting, travel, purchasing, consultants, and subawards to coordinate and expedite tasks with associated central offices.
  • Ability to work responsibly and accurately with detailed information including: financial data and calculations, contract clauses and performance dates, and other numeric and narrative information.


  • Demonstrated ability to efficiently operate Macintosh and PC computers and the most current software versions with advanced working knowledge of Excel; working knowledge of Word and PowerPoint.


UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy -

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