Assistant Director of Education Abroad
Develop and implement recruitment and admissions strategy across entire university or for a particular school, program, or student segment. Define and track enrollment targets and suggest approaches to achieving them. Direct recruitment and admissions staff and work with them to establish standards and effective processes. Resolve issues with internal and external stakeholders. Collaborate with other functions (registration, School administration, marketing, alumni relations) to develop integrated approach to attracting and retaining students.
Posting Number: RE00834
Job Type: Full-Time
Department Specific Essential Job Functions:
The Assistant Director of Education Abroad is assigned to the Division of Academic Affairs but is also a member of the Office of Global Affairs, a unit of the Division of Student Affairs.
Working through the Centre for Global Competency, a joint initiative of the Divisions of Academic Affairs and Student Affairs, the Assistant Director of Education Abroad reports to the Assistant Vice President for Global and Cultural Competencies and the Executive Director of the Office of Global Affairs.
The Assistant Vice President for Global and Cultural Competencies and the Executive Director of the Office of Global Affairs will share responsibility for the evaluation of the Assistant Director of Education Abroad and for the completion of the Assistant Director of Education Abroad’s Individual Performance Plan (IPP).
The Assistant Director of Education Abroad has responsibilities in the following areas:
Defines and tracks study abroad enrollment targets and proposes strategies to achieve those targets.
Develops and implements a marketing campaign for study abroad programs, including classroom presentations and campus-wide promotional initiatives.
Counsels students on study abroad issues including course and program selection, class scheduling and registration, school adjustment, truancy, appropriate study habits, and career planning.
Confers, as appropriate, with parents/guardians, faculty members, administrators, and other professionals regarding students’ academic preparedness for study abroad experiences, cultural orientation, and other challenges, in order to determine students’ priorities and resource needs.
Works with UCO students and department chairpersons/school directors to identify courses from host institutions that are transferable to the students’ degree programs at UCO.
Provides information to study abroad participants regarding travel registration and insurance and coordinates participants’ travel insurance enrollment.
Manages internal and external study abroad scholarships, including the Centre for Global Competency (CGC) Transformative Learning, Benjamin Gilman, and Nagypapa Foundation Scholarships.
Works with the Office of Global Affairs and the Office of Academic Affairs to develop and implement standard transfer protocols with international partner institutions.
Coordinates the completion and processing of course transfer paperwork with department chairpersons/school directors and enrollment management in order to ensure the transferability of courses from partner universities to UCO.
Keeps track of students’ course schedules while abroad.
Contacts programs coordinators at partner institutions to update course schedules, living expenses, housing arrangements, and important dates.
Processes applications, overseas housing arrangements, and course schedules with students and partner institutions.
Coordinates UCO registration processes including communication among Academic Advisors, Registrar Office and students.
Study Tours and Faculty-Led Programs
Provides advice and guidance, as requested, to faculty members who are developing proposals for study tours, including assistance in networking with colleagues at international partner institutions.
Provides support, as requested, to the Creating a Study Tour Leadership Experience (CaSTLE) program and Director.
Coordinates implementation of Terra Dotta software applications to facilitate the proposal, review, and administration of study tour courses.
Provides information to study tour leaders and participants regarding travel registration and insurance and coordinates participants’ travel insurance enrollment.
Incoming Exchange Students
Works with incoming exchange students and the J-1 Immigration Coordinator to ensure the completion of all legal requirements for the issuance of J-1 visas.
Works with the International Admissions Coordinator to determine the credential viability of foreign institutions and the credit value of courses completed at those institutions.
Works closely with the Manager of the university’s Korea Office to assist in the advisement of incoming exchange students from Korea.
Provides information to incoming exchange students about health insurance requirements and coordinates students’ health insurance enrollment.
Pre-registers incoming exchange students and works with department chairpersons/school directors, program directors, and instructors of record to facilitate exchange students’ enrollment in appropriate classes.
Assists the Executive Director of the Office of Global Affairs and the Assistant Vice President for Global and Cultural Competencies in identifying and evaluating prospective international partner institutions.
May travel to international partner institutions, as necessary, to evaluate programs and facilities and maintain relationships.
Reporting and Record Keeping
Maintains accurate and complete student records, as required by university policy, for student participants in study abroad and study tour programs.
Maintains and manages Terra Dotta software.
Evaluates and assesses student’s global and intercultural skills, and prepares program reports.
Serves as a member of the International Programs Advisory Council (IPAC) and of other committees, task forces, and working group as requested by the Assistant Vice President for Global and Cultural Competencies and/or the Executive Director of the Office of Global Affairs.
Attends local and national conferences, such as NAFSA (Association of International Educators) and Lessons from Abroad, as institutional needs require and resources permit.
Performs other related duties as assigned.
Salary: $44,582.40 annually
Desired Start Date: 07/10/2017
The University of Central Oklahoma (University) is committed to an inclusive educational and employment environment that provides equal opportunity and access to all qualified persons. The University will continue its policy of fair and equal employment and educational practices without discrimination harassment because of actual or perceived race, creed, color, religion, alienage or national origin, genetic information, ancestry, citizenship status, age, disability or handicap, gender, marital status, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law.
For complete details on the University’s EEO policy, please visit the Employee Handbook.