Special Executive Assistant
I. DEPARTMENT INFORMATION
Job Description Summary:
A senior executive within the University has an immediate need for a temporary Special Executive Assistant. The assignment duration is open until the permanent position is filled. The role may be filled by the incumbent temporary Special Executive Assistant.
The Special Executive Assistant provides high-level executive support to the senior executive. Under the direction of this executive and the executive’s senior advisor, the Special Executive Assistant will support the priorities of the office. Strong interpersonal skills, tact and discretion, excellent customer relations, and experience working with senior leaders will be essential for the successful candidate.
The role provides executive support by managing the daily activities of the executive through coordination, scheduling, and calendar management; staffs the executive at internal and external meetings as appropriate; initiates follow-up actions on behalf of the executive under the direction of the executive and senior advisor. Serves as a representative of the office on various internal committees and working groups and at internal and external events as needed.
Please note that the primary role of this temporary assignment is to provide time management for the executive. Keeping the executive on time for meetings, and managing the executive’s schedule, etc.
The Special Executive Assistant manages and/or coordinates special projects for the executive and senior advisor, such as executive searches and Board of Trustees (BOT) committee meetings. Partners with offices within the university in order to implement key initiatives on behalf of the office.
Independently handles inquiries/requests made to the office independently within established procedures and/or by asking probing questions, researching issues and gathering data, and using judgment to inform/escalate to the appropriate parties.
Provides backup scheduling support to the executive’s deputy.
Provides backup support to other office administrative support as required.
Coordinates high profile and large scale events for the Academic Affairs community, including members of both the GW and external communities.
Performs other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Note: this position is being filled via ColonialTemps, GW’s internal temporary staffing service. GW ColonialTempsMinimum Qualifications:
5-7 or more years of administrative experience with at 3+ years supporting an executive.
High proficiency with MS Office Suite.
Excellent communication, interpersonal, and customer service skills and demonstrated experience in dealing with confidential information.
Ability to thrive in a fast-paced environment.
Professional demeanor with a positive disposition and problem solving capabilities.
Able to work independently with the ability to multi-task.Required Licenses/Certifications and other Specific Requirements: Preferred Qualifications:
Ideal candidates will have progressive 5-7 years of administrative experience working in higher education and/or supporting a senior executive.
I. POSITION INFORMATION
Campus Location: Foggy Bottom College/School/Department: Human Resources Family Sub-Family Stream Level Full-Time/Part-Time: Hours Per Week: 40 Work Schedule: Position Designation: Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search, Credit, Prior Employment Verification Special Instructions to Applicants: Is this an internal posting? Position Type: ColonialTemps Posting Number: CT SES 1 Job Open Date: 01/24/2017 Job Close Date: Open Until Filled: Yes Applicant Review Will Commence On: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
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