Purchasing & Travel Assistant

Riverside, CA
Mar 07, 2017
Institution Type
Four-Year Institution

Full/Part Time
Full Time

8AM - 5PM

$44,292 - $63,540

Position Information
UC Riverside BEES Administrative Department seeks a financial and purchasing assistant to provide complex procurement leadership and financial support to faculty, staff, and students of the Botanic Gardens, Earth Sciences Department, Environmental Sciences Department, CNAS Graduate Advising Center, and CNAS Undergraduate Academic Advising Center. Our departments and centers reside within the College of Natural and Agricultural Sciences and offer both undergraduate and graduate programs in Earth Sciences and Environmental Sciences. BEES provides business services to over 30 faculty and over 100 graduate students, post docs and research staff working within and across the disciplines related to Earth's Dynamic nature and history, geological processes operating at a wide range of spatial and temporal scales, soil sciences, aquatic sciences, microbial ecology, atmospheric sciences, and environmental policy. UCR gives every employee the resources to explore, engage, and excel. The BEES administrative staff is committed to service excellence, honesty, integrity, and an optimal work environment. You will perform duties to include purchasing, travel and entertainment reimbursement, and miscellaneous duties to include but not limited to evaluating procurement and reimbursement processes, systems, and applications to improve processing efficiency and eliminate redundancy, establish and maintain a professional and cooperative working environment, arrange for maintenance of office equipment, maintaining good communication with customers, vendors, and your supervisor, with other duties as assigned. We look forward to welcoming you to BEES!

Minimum Requirements
1.Associates degree in a related field, and two years recent experience performing administrative, purchasing, and accounting functions, or an equivalent combination of education and experience. Knowledge of purchasing related generally accepted accounting principles and fund accounting.
2.Ability to work independently with minimal direction; skill in prioritizing assignments to complete work in a timely, organized, and accurate manner under the pressures of deadlines, interruptions, distractions, and competing priorities and requirements.
3.Skill in utilizing a personal computer and office software applications such as Microsoft Excel, Word, and Outlook and demonstrated experience in accessing and retrieving data from on-line applications, purchasing, and financial systems; skill in maintaining accurate records with strict attention to detail.
4.Experience scheduling complex meeting logistics and travel arrangements with attendees from multiple offices/locations; and experience interpreting, applying, and explaining policies and procedures related to travel, entertainment, general purchasing, and accounting.
5.Ability to communicate effectively and work cooperatively with faculty, staff, students, other UCR departments, and off-campus agencies and vendors; demonstrated negotiation skills; ability to maintain confidentiality as needed.
6.Ability to research and analyze information to formulate and implement solutions to problems.

Preferred Qualifications
1. Knowledge of University structure, organization, and key administrative staff.
2. Demonstrated experience using UCR on-line purchasing system - EBuy.
3. Knowledge of University of California policies and procedures.
4. Familiarity with UCR Financial System journal entries such as encumbrance releases.

Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.

At UC Riverside we celebrate diversity and are proud of our #12 ranking among the nation for most diverse universities (US News and World Report 2013-2014). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.

UCR is ranked 55th among top public universities (US News and World Report 2013-2014).

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview


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