Accounting Technician II

Fresno, California
Mar 06, 2017
Institution Type
Four-Year Institution

Organizational Description:

This position reports directly to the Assistant Controller and is a member of Accounting Services. Accounting Services is under the Division of Administrative Services which reports to the Chief Financial Officer.


Under the general supervision of the Assistant Controller, the Accounting Technician II is required to use initative and judgment in analyzing information and determining a course of action within the specifications of standard practice and established guidelines. Work is usually performed without direct verification or check. Theincumbent selected will be responsible to know all Accounts Receivables (AR) processes and related regulations, policies and procedures; including make mathmetical calculations to correct billings for customers with discounts, sales and use taxes, and other billable charges; prepare invoices, billings and notices for processing; post accurate information on vouchers, journals, registers and ledgers; assign transaction codes and enter them into a computerized accounting system; perform other related duties as assigned.

Position Summary:

Major Duties of the job include:

  • Understand and apply applicable rules, regulations, policies and procedures
  • Review documents for completeness, accuracy and adherence to regulations, policies and procedures
  • Process AR invoices timely and accurately
  • Follow up on issues and past due accounts in a timely manner
  • Run month end reports and confirm all AR transactions have been processed before closing the period
  • Identify and report billings to others as required
  • Apply payments and prepare documents as required to complete cash receipts process 
  • Respond to AR list serve requests and inquires
  • Follow up on past due accounts
  • Process dunning letters
  • Prepare documents for writing off uncollectable accounts
  • Process, prepare and submit required Franchise Tax Board (FTB) intercept documents / files
  • Analyze and process allowance for doubtful accounts and write offs
  • Prepare documents for OnBase imaging
  • Create and maintain clear, comprehensive Business Process Guides for all assigned job duties
  • Create and maintain department task list
  • Process, monitor, reconcile and report as required on the University credit card programs
  • Audit pay cycles and prepare journal entries
  • Prepare State Controller's Office claims,IRS and FTB information returns
  • Send notifications when required
  • Perform routine clerical duties as needed such as; sort mail, data entry, greet customers, answer phones, provide information, file, and use standard office equipment

Secondary duties include: 

  • Assist other areas within Accounting Services with other duties as assigned 
  • Participate in implementations, upgrades and testing
  • Provide backup support and/or assume other work assignments during absences, periods of increased workload, or reassignment of duties as required 

Knowledge, Skills & Abilities:

  • Thorough knowledge and understanding of financial record-keeping methods and practices including Account Receivables.
  • Proficient oral and written communication skills

Ability to:

  • Understand, interpret and apply university policies and regulations
  • Follow directions and work independently
  • Compile, analyze, review and verify financial documents for accuracy, completeness, validity, and adherence to standards
  • Review documents and computer generated reports to identify, trace, and make necessary corrections
  • Reconcile documents and prepare journal entries as needed
  • Post to journals, registers, and ledgers
  • Review web pages and make recommendations for updates 
  • Assist with modifications and documentation of departmental procedures
  • Maintain files and records
  • Exercise tact, courtesy, alertness, and good judgment in responding to others
  • Use web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid
  • Establish and maintain effective working relationships with others
  • A history of regular attendance and positive performance reviews

Education and Experience:

  • Any equivalent combination of education and experience which provides the required knowledge and abilities.
  • Equivalent to three years of progressively responsible financial record-keeping experience or in Accounts Receivables which has provided the above knowledge and abilities.

Specialized Skills:

  • Experience using computerized accounting systems(e.g., PeopleSoft Financials)
  • Proficient in the use of computer software programs (e.g., Micorsoft Excel and Word)

Preferred Skills:

  • Experience working on AR collections
  • Two or more years of college with an accounting emphasis 
  • California State University or other higher education experience or other government experience
  • Demonstrated history of providing excellent Customer Service

Filing Deadline:

Applications received by March 12, 2017 will be reviewed for minimum qualifications and given full consideration by the hiring manager and/or search committee. Qualified applicants received after that date will be forwarded upon request to the hiring manager and/or search committee.

Application Procedures:

Complete the required fields on the online application, a resume, and three professional references, including telephone numbers, are required. A cover letter that addresses your qualifications for the position is also required. Full consideration will not be given to applicants who fail to complete all application requirements.

Pursuant to Executive Order 1088, reasonable accommodation is to be provided upon request from an employee or applicant with disabilities, unless doing so would impose an undue hardship on the campus. What constitutes a reasonable accommodation is to be determined by the campus on a case-by-case basis after it has received the individual's request for accommodation and engaged in an interactive process. Employees or applicants requiring reasonable accommodation should contact Human Resources directly at (559) 278-2032.

How To Apply:

To apply for this or any open position at Fresno State visit our online employment site at:

Other Requirements:

Pursuant to the requirements of the Immigration Reform and Control Act of 1986, any offer of employment is contingent upon verification of individual's eligibility to be employed in the United States.

A background check (including a criminal records check) must be satisfactorily completed (as determined by the CSU) before any candidate can be offered a position with the CSU. Failure to satisfactorily complete or pass the background check may be the basis for rescinding an offer of employment and/or affect the continued employment of current CSU employees who apply for posted positions identified as sensitive.

California State University, Fresno annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Fresno State, and on public property within, or immediately adjacent to or accessible from the campus. The report also includes institutional policies concerning campus security, alcohol/drug use, crime prevention, reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Police Department or by accessing the following web site:

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. You can obtain a copy of this Executive order by accessing the following web site:

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Other Applicant Information:

Applicants will receive confirmation of receipt of their application materials via automatic email reply. In addition, qualified applicants will receive email notification at the conclusion of the recruitment process.

It is the policy of the California State University to fill vacant positions represented by the California State University Employees' Union (CSUEU) with qualified applicants currently employed on the campus. Other applicants may be selected when it is necessary to meet the best interests of the campus by obtaining specialized skills and abilities not available from campus applicants.

Equal Employment Opportunity:

The California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity, per HR 2004-12), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Retaliation against individuals for complaining about these proscribed conduct, opposing such conduct, or participating in an investigation or proceeding involving such conduct is prohibited by both executive orders.

Further, the California State University, Fresno's statement of commitment to equal employment opportunity principles is also found in the various collective bargaining agreements.

General Information:

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to offer high-quality educational opportunities to qualified students at the bachelor's and master's levels, and in certain applied disciplines, at the doctoral level. The current student enrollment is approximately 23,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and world. California State University, Fresno promotes student learning and community engagement through faculty scholarship and service learning opportunities in collaboration with community organizations, educational institutions, industry, business and government. The University was one of the first U.S. Colleges and Universities to be selected by The Carnegie Foundation for the Advancement of Teaching for its Community Engagement Classification.

Metropolitan Fresno, with a multi-ethnic population of over 600,000, is located in the heart of the San Joaquin Valley on the western edge of the Sierra Nevada Mountain Range. The campus is within easy driving distance of San Francisco, Los Angeles, Yosemite, Kings Canyon and Sequoia National Parks, the Monterey Peninsula, Lake Tahoe, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.