Director, Facilities

Jersey City, New Jersey
Mar 06, 2017
Institution Type
Four-Year Institution

Title:             Director, Facilities


Supervisor:   Associate Vice President, FCM


Department: Facilities and Construction Management



Under the supervision of the Associate Vice President for Facilities and Construction Management the Director of Facilities directs the operation, maintenance and repair of NJCU facilities and grounds.  The Director manages the day to day function of the central utility plant, repair and maintenance, housekeeping, grounds, and fleet departments.  The Director shall ensure the campus facilities provide a safe, healthy, and comfortable environment for students, faculty, and staff of the University. Directs Maintenance, Grounds & Landscape, Housekeeping Supervisors and others.


Provide leadership, management, and direction for operational responsibilities including housekeeping, grounds, and maintenance.

Effectively work with and execute independent judgment in a variety of major and minor problems.

Regularly inspect buildings and grounds to ensure conformance with established quality standards and applicable regulations.

Provide supervision, training, and evaluation of supervisors and staff in accordance with the University policies and procedures.

Monitor the campus facilities work order system, status of work orders, and the communication and follow up with the appropriate requestor.

In conjunction with the Facilities and Construction Management team, maintain department operating budgets, ensure compliance with budgetary constraints, and determine opportunities for efficiencies.

Set a climate for professional growth and development by organizing and planning the training of all skilled and support personnel.

Oversee the operation of existing campus building energy systems to minimize energy usage while meeting campus occupant comfort guidelines.

In conjunction with the Public Safety Department, ensure compliance with applicable building safety codes, OSHA regulations, barrier free requirements, and environmental policies of the University.

Develop and maintain a preventative maintenance plan that eliminates or significantly reduces actual failures or breakdowns, ensuring higher reliability and reducing costs through managing work and downtime in turn offering greater utilization of all facilities.

Develop and incorporate a program of major and minor retrofit of buildings for energy efficiency based on results of Energy Audit.

Monitor workload, service order backlog and scheduling issues with the subordinate managers to assure compliance with industry standards.

Evaluate and scope routine maintenance projects and minor repairs as well as predictive and preventative maintenance.

Determine the appropriate balance between immediate response repair needs and longer term projects for maintenance and alterations.

Perform regular, formal assessment of the effectiveness of the facilities operation and formulate action plans to mitigate issues or concerns.

Attend professional development seminars, conferences, and trade shows and incorporate best practices into the facilities management of the University.

The candidate will serve as the leader in the major transformation of campus systems to reduce utility demand, cost, greenhouse gas emissions and water use.

Manage facilities contractor, vendor, and service provider work and procure goods and services in conjunction with the Procurement Department and applicable state guidelines.

Provide regular updates to senior management in written form of the facilities staff work, quality, issues, concerns, and accomplishments.

Promote teamwork among members of the staff and with other areas of the University.


The ideal candidate will possess in depth knowledge of all aspects of facilities management including, but not limited to, electrical and mechanical systems, grounds and housekeeping within the higher education environment.

  • Bachelor’s degree in Engineering, Construction Management, Business Administration or related field is required.
  • A minimum of 4 years experience in facility management is required, preferably within a University or other campus setting. Working knowledge of School Dude or other CMMS required. Demonstrated ability to create and manage a successful preventive maintenance program. Ability to effectively communicate utilizing interpersonal skills to maintain effective relationships with other departments, staff, faculty, students and public as required. Working knowledge of OSHA, EPA, and NJDEP regulations as they relate to the areas of responsibility. Availability and willingness to work non-standard work hours to deal with emergencies or facilitate the successful outcome of projects and repairs as required to maintain campus operations including weekends and evenings. Skills in the area of budgeting, financial and personnel administration in a union environment preferred. Demonstrated general management and organization skills required to administer a department and cope with several tasks simultaneously. Knowledge and experience in initial, retro, and continuous monitoring based commissioning of building energy management and control systems is desirable. Knowledge of and over building energy management and control systems or comparable system, including pneumatics and direct digital controls is desirable. Computer literate in Windows environment including MS Office is required. Knowledge and understanding of energy markets and experience in the development of procurement strategies to reduce cost of these commodities is desirable.