Typist Clerk Senior - Math & Science Division

Employer
Orange Coast College
Location
Costa Mesa, California
Salary
$24,352.50 - $29,677.50 Annually
Posted
Mar 06, 2017
Ref
O-031-17
Institution Type
Community College

Orange Coast College

 

Typist Clerk Senior - Math & Science Division

Job# O-031-17

Salary: $24,352.50 - $29,677.50 Annually

Deadline: 03/20/17

 

Full job description and application available at: www.cccd.edu/employment. Please click on OPEN POSITIONS located in the menu bar on the left, then select your desired jobs category to access list of open positions.

 

Definition

Under general supervision, to perform difficult and/or specialized clerical work, requiring a knowledge of the technical subject matter and functions of the office to which assigned; work is usually varied in nature, requiring the incumbent to secure more information than is given with the assignment and involves varied applications of standards, technical or legal concepts and procedures for solutions to problems. Positions in this class may be assigned to direct students and other clerical employees engaged in closely related activities, and/or perform difficult or complex duties, which require considerable specialized knowledge. Incumbents are often called upon to handle privileged communication, the nature of which is critical to the operation of the College or District.

Positions in this class are distinguished from the lower class of Typist Clerk Intermediate by the assignment of duties requiring, in addition to greater clerical ability, a greater working knowledge of the technical subject matter and functions of the office to which assigned.

 

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:

a. Analyze a variety of source materials requiring a thorough familiarity with policies, procedures, terminology, and various applicable laws in order to obtain the necessary data.

b. Compile a variety of narrative and statistical reports, locating sources of information, devising forms to secure data, and determining proper format for finished report.

c. Answer questions and type materials that require searching for and abstracting technical data and detailed explanation of laws, policies or procedures and refer only matters requiring policy decisions to immediate superior.

d. Independently obtain, review, evaluate, record, and distribute information.

e. Operate a variety of modern office equipment, including typewriter, calculator, copier, microfilm recorder/reader; use computer and peripherals for data input and retrieval. Some positions may operate cash register.

f. Order catalog, maintain libraries and coordinate use and distribution of instructional materials, including dubbing and rental/sales of video and audiotapes.

g. Originate and maintain various complex files, catalogs and records.

h. Review and revise time cards, absence reports and status change notices.

i. Compile and type complex agendas, minutes and indexes, following up as required with individuals who submitted items.

j. Type purchase orders, verifying correct authorizations and determining appropriateness of emergency orders and prepayment procedures.

k. Contact vendors and contractors regarding fulfillment of specified orders of services and payments.

l. Maintain purchase, budget, billing and inventory records.

m. Make appointments and arrange conferences.

n. Schedule, assign and review work of hourly and/or student workers engaged in closely related activities.

o. In typing assignments, may regularly and frequently type such specialized materials as manuscripts, proposals, charts, graphs, statistics, contracts, specifications, and camera ready copy.

p. Perform other related job duties as assigned.

 

MINIMUM QUALIFICATIONS:

Knowledge of:

1.English grammar, spelling, punctuation, vocabulary, and sentence structure.

2.Modern office equipment and procedures, and ability to use with speed and accuracy a variety of equipment, including typewriter, calculator, and computer for word processing, recordkeeping, data entry, and other typical office functions.

3.Business correspondence format.

4.Basic Math, including addition, subtraction, multiplication and division of whole numbers, decimals and fractions.

 

Ability to:

5.Type at a net corrected speed of 50 words per minute.

6.Communicate effectively, both orally and in writing, with people from a variety of backgrounds displaying tact, patience and judgment.

7.Proofread for and correct spelling, grammatical and typographical errors.

8.Work under pressure of deadlines and adjust to changes in workload, assignments, priorities and policies.

9.Read different styles of handwriting.

10.Retain and recall information.

11.Copy accurately from source materials.

12.Collect, compile, classify, compare and analyze information from various sources.

13.Read, understand, interpret and apply policies, procedures, rules, regulations, contracts and other technical documents encountered in the course of work.

14.Accurately sort and file both alphabetically and numerically, and to establish and maintain filing and record keeping.

15.Accurately and discreetly respond to inquiries and relay information.

16.Define and resolve clerical problems.

17.Understand and carry out oral and written instructions.

18.Establish and maintain effective relationships with those contacted in the course of work.

 

Education/Experience:

19.A minimum of two years progressively responsible clerical experience.

20.Or, any combination of education and experience that would provide the required qualifications.

 

DESIRABLE QUALIFICATION:

21.Bilingual abilities in English and Spanish or Vietnamese may be desirable for some positions.

 

Conditions of Employment

This is a 10 month per year, 75% position. The normal hours of work will be between the hours of 10:00 a.m. and 7:00 p.m., Monday through Friday. The effective date of employment is to be arranged with the supervisor.

 

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive.

Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

 

PAY PHILOSOPHY:

All movement on the salary schedule will occur July 1 of each year for all classified employees.

 

Additional Information

APPLICATION PROCEDURES:

Applications must be received no later than the posted closing date. There are NO EXCEPTIONS.  Electronic applications may be completed by visiting www.cccd.edu/employment.  Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714.

 

All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling (714) 438-4755.

 

Application Requirements: To be considered for employment you must submit a complete application packet. A complete application packet includes:

 

1. A complete Classified/Management Employment Application.

2. A current resume. (Attached as a separate document.)

3. A cover letter highlighting your qualifications for the desired position. (Attached as a separate document.)

4. Answers to Supplemental Questions (clear, detailed responses recommended for evaluation purposes).

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Please note: Possession of the minimum qualifications does not ensure an interview.

Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate the job you are applying to and your name.

 

Disability Accommodations: 

If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 OR (714) 438-4713.

 

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast College enroll more than 60,000 students each year in more than 300 degree and certificate programs. Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

A detailed list of physical demands and work environment is on file and will be provided upon request.

 

Coast Community College District is an Equal Opportunity Employer