ASSISTANT TO THE CHAIRMAN, STAFF ASSISTANT C

Location
Philadelphia
Posted
Mar 04, 2017
Institution Type
Four-Year Institution

Duties: The primary function of the Staff Assistant is to provide high-level administrative support to the Chair of the Department of Clinical Studies-Philadelphia. Maintain complex calendar for the Chair. Create and process all faculty actions within the department including appointments, re-appointments, promotions, adjuncts, sabbaticals, etc. Distribute dossiers to faculty, CAP and the Provost Office. Attend and take minutes at faculty and other meetings for distribution to faculty; schedule rooms for meetings as needed; collect updated materials from faculty for annual review with Chair and other materials as needed. Oversee office support staff who deliver course support. Plan and coordinate department events and functions as requested by the Chair.

Qualifications: Bachelor's Degree and 3 to 5 years of experience or equivalent combination of education and experience is required. Five plus years of experience strongly preferred.

We are seeking an experienced and dynamic team player. The individual should possess excellent written and verbal communications skills and the ability to handle multiple projects simultaneously. He/she should maintain a strong, independent work ethic and remain flexible when interacting with faculty and house officers in a busy academic and hospital environment. He/she should possess an advanced knowledge of computer software including Word and Excel; knowledge of Powerpoint, Outlook and Adobe; ability to use the web as a resource tool; excellent customer service skills; strong organizational skills; and skills in quick and accurate note-taking.

Knowledge of Penn systems preferred.

Reference Number: 58-25141

Salary Grade: 026

Employment Type: Exempt

Org: Clinical Studies-Philadelphia

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: A-General/Professional Administrative