Mar 03, 2017
Institution Type
Four-Year Institution

Duties: Computer Connection is the campus computer retail outlet for faculty, staff and students of the University, as well as the University of Pennsylvania Health System. The store offers educational discounts on computers, hardware, software, accessories and supplies.

The position provides financial expertise for two cost centers, the Computer Connection and the Office of Software Licensing. Key responsibilities include leadership/active participation in the five (5) year strategic planning process, periodic forecasting, and the annual operating budget. The position has ongoing budget responsibility for a variety of functional areas (operations, inventory, sales forecasting, purchase accounting/reconciliation), analysis of various financial results; accounting compliance (PCI compliance, tax). Operations includes budget forecasting, collections, retail accounting, and routine/ad hoc reporting from multiple databases.

The position is also responsible for identifying areas to improve current procedures, recommend changes, and lead/participate in initiatives aimed at streamlining processes.

The incumbent works closely with the central finance team of the Division of Business Services.

Other responsibilities include managing the inventory reconciliation process, monitoring retail inventory purchases, reconciling expenses in the University's Oracle-based financial system (BEN) with the store's inventory management system, and ensuring retail value of merchandise is accurately represented. Manage retail invoice payment process, ensuring compliance with University's Procure-to-Pay standards. Reconcile revenue in the University's Oracle-based financial system (BEN) with store's sales system, ensuring all tender sources are accounted for in the University's Oracle-based financial system (BEN). Prepare monthly, quarterly and annual journal entries to book sales revenue, sales tax and balance sheet adjustments. Prepare reports detailing balance sheet activity as part of divisional business control metrics (BCM) processes. Manage departmental tax submissions to the University's Corporate Tax Office, including monthly sales tax reports by state, and annual Unrelated Business Income Tax (UBIT) statements. Manage departmental accounts receivable collections process, obtaining payment for past due invoices from non-profit affiliate customers, assessing risk and making recommendations regarding delinquent accounts.

Qualifications: A Bachelor's Degree is required and 3 to 5 years experience or equivalent combination of education and experience. Strong financial and accounting skills are required; familiarity with GAAP a plus. Experience in retail accounting or a related profession is required, including experience with retail math, accounting, invoices, accounts receivable and payable, and inventory management. Experience with Oracle-based financial systems, common reporting tools using object-based queries (eg Business Objects),budgeting software (eg Hyperion, Smartview), and business planning, metrics and reporting software (eg Clearpoint) or equivalent financial tools preferred. Effective communication skills and demonstrated ability to work cooperatively with colleagues is also essential, as are strong organizational skills. Strong problem solving, analytical and organizational skills a must, with ability to work independently under deadlines.

Reference Number: 93-24181

Salary Grade: 026

Employment Type: Exempt

Org: Computer Connection

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: D-Financial

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