Alumni Relations Coordinator

Mar 02, 2017
Institution Type
Four-Year Institution

University of La Verne

Alumni Relations Coordinator

Job Description Summary:
The University of La Verne is a 125-year old, private independent, comprehensive, doctoral granting institution in Southern California with a strong emphasis on values, teaching excellence, community engagement, and an increasing commitment to research and publication. The University offers high quality, liberal arts and professional degree programs at the undergraduate to doctoral levels comprised of 10 campuses with the main campus located in the City of La Verne, 35 miles from downtown Los Angeles, along the foothills of the San Gabriel Mountains. Regional campuses range from Vandenberg in the North, to Irvine in the South, and from Oxnard in the West to Victorville in the East.
The Alumni Relations Coordinator is responsible for executing alumni engagement events both on and off campus and nationally and internationally. Assists Director of Alumni Relations with the planning of Homecoming Weekend. Creates and monitors alumni communications via monthly newsletters and social media. Provides administrative support to the Alumni Advisory Board and the Director of Alumni Relations.

Specific Duties:

Takes the lead in executing logistics for at least 15-20 alumni engagement events annually. Assists the Director with event logistics surrounding Homecoming Weekend. This includes securing venues; negotiating vendor contracts and processing payments; creating appropriate mailing lists; working with our creative design office on printed materials; tracking event budget; event promotion and social media communications; president and vice president event briefings; monitoring event registration; bio data on event attendees; and post event follow up.

Writes, edits and compiles stories and information for monthly alumni e-blasts, social media, college based alumni newsletters, and Leo Lines to be included in the VOICE magazine.

Provides administrative support to the Alumni Advisory Board and the regional/affinity alumni groups which includes securing meeting space on campus, ordering catering, and providing meeting materials. Will routinely collect meeting minutes and up to date membership rosters from the board secretary. Monitor and track affinity group spending.

Provides administrative support to the Director of Alumni Relations which includes scheduling meetings and processing expense reports.

Other duties as assigned by the Director of Alumni Relations and the Vice President of University Advancement.

Minimum Qualifications:

High school diploma.

Two years experience in event planning and relational databases.

Strong written, verbal and organizational skills.

Preferred Qualifications:
Bachelor’s degree.

Location: La Verne Central Campus

Special Instructions:
To be considered for this position please visit our web site and apply on line at the following link:

The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation


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