Operations Manager, College of Math and Science

Edmond, OK
Mar 02, 2017
Institution Type
Four-Year Institution

College Information:
Position Summary:

Manage the daily operations of ALL areas of a department or unit, including accounting, controlling resources, creating finance reports, marketing/communications, project management, and human resources functions (staffing units). Direct, supervise and coordinate multiple departments for administration of programs and quality services. Maintain communication with management meetings with staff. Analyze and resolve business operations issues and needs. Provide quality control to business operations. Develop and implement business plans, policies, and procedures. Evaluate results within each business units to determine if organizational objectives are being met. Develop new business opportunities. Responsible for resolving conflicts and negotiating with others in organization. Reports on all aspects of business operations to executive leadership.

Posting Number: RE00829
Job Type: Full-Time
Department Specific Essential Job Functions:

Responsible for the coordination and management of all business-related operations for the Dean’s Office, including developing and implementing best practices for the College.

Provides oversight of all College expenditures, including coordinating and monitoring all College budgets, allocations, expenditures, and associated paperwork; responsible for ensuring that all College orgs are reconciled with Banner.

Responsible for the preparation and maintenance of all budgetary records for the College, including ensuring that detailed spreadsheets of monthly expenditures are maintained; coordinates the collection of information and preparation of reports for internal and external stakeholders as requested by the Dean and Associate Dean, including performing data analysis as appropriate.

Responsible for the timely preparation and processing of all business related paperwork for the Dean’s Office, including requisitions, transfers, travel related documents, and reimbursements; verifies that vendor services are satisfactorily rendered and invoices are paid in a timely fashion.

Keeps abreast of University policies and procedures and interprets for the College personnel to ensure that all College expenditures are in accordance with university and College policies and procedures; serves as a liaison for the College to departments and external constituencies on all budgetary matters, including responding to general and specific business-related inquiries for the College; initiates authorized business-related correspondence on behalf of the Dean and Associate Dean.

Responsible for the mentoring and training of all administrative assistants within the College on business related procedures; oversees the hiring process for all student employees in the College; oversees the procard purchases of all College personnel.

Supervises the support staff of the Office of Sponsored Programs to ensure the appropriate budgetary tracking, expending, and reporting of all externally funded grants.

Coordinates budgets with appropriate university offices, including the Foundation, the Office of Academic Affairs, and the Office of Research and Grants.

Assists the Dean and Associate Dean with the annual budget planning process, including the determination of departmental allocations and specific budget lines in all College orgs; prepares end of year summary reports to help guide this process.

Serves as the Timekeeper for all biweekly and monthly College employees including, verifying org numbers, maintaining sick and annual leave information, and posting in the university’s Banner financial software program.

Performs other related duties as assigned.

Salary: $51,693 annually
Desired Start Date: As soon as possible
EEO Statement:

The University of Central Oklahoma (University) is committed to an inclusive educational and employment environment that provides equal opportunity and access to all qualified persons. The University will continue its policy of fair and equal employment and educational practices without discrimination harassment because of actual or perceived race, creed, color, religion, alienage or national origin, genetic information, ancestry, citizenship status, age, disability or handicap, gender, marital status, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law.

For complete details on the University’s EEO policy, please visit the Employee Handbook.


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