Transfer Pre-Enrollment Specialist

Montclair, NJ
Mar 01, 2017
Institution Type
Four-Year Institution
Montclair State is New Jersey's second largest university. It offers the advantages of a large university - a broad undergraduate curriculum with a global focus, a wide variety of superior graduate programs through the doctoral level, and a diverse faculty and student body - combined with a small college's attention to students.

Posting Date February 28, 2017

Position Title Transfer Pre-Enrollment Specialist

Vacancy # V-1259

Department Undergraduate Admissions

Division Student Devel And Campus Life

Job Description

Under the direction of the Senior Assistant Director of Undergraduate Admissions, the Transfer Pre-Enrollment Specialist is responsible for the data entry and processing of transfer applicants. Serving as the primary support member for the transfer team, the incumbent will collaborate on projects related to both freshman and transfer admissions. Occasional flexibility to support evening and weekend events will be needed.

•Receive, review, and process all college-level transcripts, CLEP, AP scores, and other application materials according to policies and procedures established by the Office of Undergraduate Admissions.
•Assist in the maintenance of the transfer course data base.
•Provide excellent customer service to prospective students, parents, and other influencers regarding the application process.
•Manage the process of printing and disseminating all decision letters generated by the Office.
•Responsible for file management and tracking projects.
•Remain current with new technologies as the Office of Undergraduate Admissions evolves toward a paperless process.
•Prioritize and organize workload on a daily basis to keep up with new projects.
•Maintain flexibility in order to adjust to evolving job duties and shifting workloads as the Office of Undergraduate Admissions moves toward a change in enterprise technology systems.
•Other duties as assigned.

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.

Qualifications & Requirements

Graduation from an accredited college or university with a Bachelor's degree. A relevant combination of education and experience, as determined by the hiring manager, may be substituted for a Bachelor's degree. The incumbent in this position must possess exceptional attention to detail and organizational skills. S/he should have direct experience managing large volumes of work in a fast-paced environment. Fluency and adaptability with regard to technology are required. A demonstrated ability to learn new computer systems quickly is needed. The incumbent must also possess exceptional customer service skills and effective written and oral communication skills.

Salary Range
Commensurate with experience.

Anticipated Start Date Open until filled

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Organizational Marketing Statement:

Building on a distinguished 105-year history, Montclair State University is proud to be a leading institution of higher education in New Jersey. The university's six colleges and schools serve more than 19,000 undergraduate and graduate students in 300 majors, minors, concentrations and certificate programs. Situated on a beautiful, 250-acre suburban campus just 14 miles from New York City, Montclair State combines the instructional and research resources of a large public university in a dynamic, sophisticated, and diverse academic environment.

EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at



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