NWI Director of Administration

Mar 01, 2017
Administrative Jobs
Academic Affairs
Institution Type
Four-Year Institution

Position Number: 00106176

Primary Function of Organization Unit: The Nonwovens Institute (NWI) is the world's first accredited academic program for the interdisciplinary field of engineered fabrics. Based at the Centennial Campus of North Carolina State University in Raleigh, the NWI is an innovative global partnership between industry, government and academe. Operating on an "Open Innovation" platform, the Nonwovens Institute engages experts from industry and higher education in building next-generation nonwoven applications while also providing training and guidance to the field's future leaders. NWI receives approximately $3-4 million per year in memberships, private research and product development services. NWI supports over 30 graduate students and is a global leader in nonwovens research. The Institute also houses state-of-the-art facilities for product development, analytical services, materials testing, analysis and evaluation that is valued at over $30 million dollars. "The Institute will be the global leader in research, education and outreach for nonwovens and affiliated industries." ; Nonwovens Institute Industrial Advisory Board, 2009 For more information about the Nonwovens Institute, please visit: http://www.thenonwovensinstitute.com

Essential Job Duties: The NWI Director of Administration is responsible for sustaining the accuracy and integrity of business operations relevant to the Nonwovens Institute by serving as the Chief Business Administrator. The Nonwovens Institute (NWI) is a complex, research-intensive Institute operating on a grant budget of approximately $12 million. This position will work in Partnership with College of Textiles (COT) faculty and leadership to ensure alignment between NWI, COT, and ORIED pre- and post-award, financial, and other administrative processes and strategies. The Director of Administration is a key member of the senior leadership team of NWI, and will actively engage in strategic planning and the development and management of metrics for the achievement of financial, externally funded research projects, communications and technological goals and objectives for the Institute. The Director will oversee the financial, research administration and compliance, and communications activities of the entire Institute. This position will also oversee the activities related to membership and industry relations. Broad responsibilities include but are not limited to: * Directs and administers the financial and administrative elements of pre- and post-award activities for all sponsored research activities in NWI; is responsible for ensuring compliance of all project proposals, and serves as a point-of-contact for sponsoring agencies * Advising the Executive Director and Deputy Director on NWI's strategies and due diligence; business process reengineering; business communications development; research administration and compliance, and financial and or/organizational restructuring * Plans and makes recommendations for the Institute's budgets, forecasts needs and monitors expenditures. Responsible for the development of budgets, including three large-scale pilot facilities, core research projects, and training programs * Ensuring effective internal controls and overseeing the reconciliation of finances and accounts for a multiple funding sources that include: state funds, F&A, memberships, grants, gift accounts, and non-profit activities * Preparing monthly, quarterly and annual financial reports, and providing thorough interpretation and analysis of said reports to internal and external stakeholders * Convening and participating in committees of NCSU faculty, staff, and administrators to analyze needs for and impacts of new Institute initiatives * Collaborating with ORIED division-leadership on the financial management of contract and grant resources, has oversight of all pre- and post-award activity for NWI * Managing the operational and fiscal responsibilities associated with memberships, and serves as the primary point-of-contact for potential or current external members of NWI * Serving as the business liaison to the ORIED division finance and personnel offices, as well as NCSU central offices * Establishing standard operating procedures for the Institute * Supervising, mentoring and facilitating productivity of staff * Ensuring excellent support to faculty and staff in the support of students and research * Partnering with College of Textiles (COT) faculty and leadership to ensure alignment between NWI, COT, and ORIED pre- and post-award, financial, and other administrative processes and strategies.

Minimum Education/Experience: Master's degree or Bachelor's degree and at least seven years of relevant experience, with at least two years of management-level experience in the full range of administrative/financial functions in higher education or research settings.

Department Required Skills: * Excellent customer service, organizational and communication skills. * Detail-oriented with a solid commitment to accuracy in all tasks. Must be able to adapt to online highly technical and computerized business environment and must be adaptable to best business practices. * High level of knowledge of Microsoft Excel and an aptitude for working in a paperless office environment. * Ability to independently respond to and resolve questions, concerns and problems. Must be able to address business needs of the Institute based on requests from Deputy Director and/or Executive Director without direct accounting supervision. Must be able to design and deliver effective, accurate and user-friendly reports in a time-efficient manner. * Ability to multi-task to meet critical deadlines and manage workflow in a timely manner. Must be able to self-monitor shared electronic calendar deadlines, reminders and ticklers and ensure adequate lead-times are maintained. * Ability to work with large volumes of quantitative information and manage detailed electronic records in an organized way. * Independently interpret and apply thorough knowledge of generally accepted accounting principles and their application to the Institute.

Preferred Experience, Skills, Training/Education: * Prefer thorough knowledge of the NC State WolfReport System, PeopleSoft Query Viewer, Microsoft Access, Excel, PeopleSoft Human Resources and PeopleSoft Financials not only to successfully perform the duties of this position, but also to provide suggestions for systematic changes. * Prefer thorough knowledge of University accounting for budgets and programs. The ability to independently develop and maintain comprehensive procedural, technical and operational documentation. * Experience managing the financial and administrative functions of a research center strongly preferred.

Necessary Licenses and Certifications: N/A

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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