Administrative Assistant, Student Law Office

Denver, Colorado
Feb 28, 2017
Institution Type

Essential Functions
* Assists the Director and Administrative Director in the day-to-day operations of the Student Law Office (SLO) Clinics.
* Works under the supervision of the Administrative Director of Clinical Programs and in cooperation with the Director of Clinical Programs, and all Clinical Programs faculty, staff and students.
* Responsible for preparing all invoices and expense reimbursements for payment utilizing the Banner system. Also requires interaction with Purchasing, Accounting, and vendors, as needed, to complete the process.
* Maintain and updates the legal forms folder and ensures forms are available to students and faculty.
* Responsible for preparing physical and electronic client files and keeping track of all case assignments.
* Prepare correspondence for faculty and the Student Law Office.
* Assist with faculty law review article mailings.
* Responsible for making faculty travel arrangements.
* Keep faculty memberships and registrations current.
* Assist with course scheduling, room assignments, book orders, data-entry, equipment needs, mailings, coordinating courier runs, interpreters, service processors, etc. Also handles other administrative and clerical tasks including: copying, faxing, scanning, correspondence, law review mailings, client and court contact, data collection, etc.
* Communicate with various departments and individuals including: Tech Services, Registrars Office, Library, Scheduling Coordinator, Bookstore, Purchasing, Copy Center, Audio Visual and others to meet the needs of the SLO faculty, staff and students.
* Assist in all facets of the SLO recruitment and orientation events planning.
* Check for faxes throughout day; assists in stocking copier, fax and printer paper; responsible for ordering office and kitchen supplies; and keeps file room and kitchen organized.
* Use PracticeMaster and MyCase to input data for each new clinical case, including changes as appropriate; ensures that conflict checks are completed on all cases; closes out all cases via the computer and login case books.
* Assist faculty with research using various tools, including LexisNexis and Westlaw.
* Provide technical support by troubleshooting software and hardware problems in the Student Law Office.
* Train new students on office policies and procedure and the use of equipment and PracticeMaster; and MyCase, and works with faculty to ensure the program works in conjunction with each clinic; responsible for confirming each student has access to programs.
* Conduct intake interviews for the Criminal Clinic and establishes financial eligibility of potential clients.
* Answer the main telephone line; greets visitors; provides referrals, etc.
* Responsible for SLO library organization, including maintaining updated materials and reference lists. May require publication orders.
* Assist Administrative Director with record retention and destruction duties.
* Other duties as assigned to assist the Student Law Office.

Knowledge, Skills and Abilities
* Excellent computer skills, including experience with the Microsoft Office Suite; expert legal typing, word processing, database management, data entry, and case management skills.
* Outstanding communication skills, both oral and written; a mature demeanor.
* Ability to work under stressful circumstances.
* Ability to give and take direction.
* Excellent grammar and proofreading skills.
* Ability to selectively extract, verify and compile data; knowledge of set ups, adjustments, and operational procedures of work-related equipment.

Required Qualifications
* Bachelor's degree.
* 6 months - 1 year of experience in a legal, non-profit, public interest, community service or higher education office environment.

Preferred Qualifications
* Technical/computer support experience.
* Experience using Lexis-Nexis, Westlaw and Banner.
* Spanish language skills.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LBGT community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer.

All offers of employment are based upon satisfactory completion of a criminal history background check.

Similar jobs

Similar jobs