Executive Assistant

Riverside, CA
Feb 28, 2017
Institution Type
Four-Year Institution

Salary: $47,600 - $70,800
Title: Executive Assistant
Category: Administrative
Department: Enterprise Risk Mgmt - ADMIN
Date Posted: 02/27/2017

Position Information: The Executive Assistant provides direct executive level coordination and support to the Executive Director of Enterprise Risk Management. Has full responsibility for the coordination and implementation of projects assigned by the Executive Director of Enterprise Risk Management or Senior Directors. Possess political acumen in order to appropriately respond to individuals, departments or external entities. The Executive Assistant must anticipate the needs of the Executive Director and Senior Directors and, at all times, act in advance of consultation. Has thorough understanding of Senior Management priorities and expectations, and takes these into account when coordinating complex schedules. Coordinates and arranges all details of meetings and provides briefings accordingly. Provides administrative support, including development of and distribution of agendas, attending meetings, taking minutes and tracking action items and initiating follow up as required. Handles highly confidential and sensitive information with discretion and tact and works on special projects requiring high level of confidentiality and precision; composes clear, grammatically correct and concise correspondence. **Candidates selected for an interview will be required to complete pre-employment assessments as part of the interview and selection process.**

Minimum Requirements: Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies
Strong service orientation.
Strong skills in analyses and complex problem-solving.
Ability to use high-level discretion and maintain a high level of confidentiality.
Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies; both verbally and in writing.
Ability to multi-task with demanding timeframes.
Analytical/problem-solving skills.
Skill in managing complex calendars using Microsoft Outlook or similar electronic calendaring system. Ability to prioritize and manage rapidly changing schedules.

Preferred Qualifications: Advising and counseling skills.

Thorough knowledge of common organization-specific and other computer application programs.

Familiarity with the organization's processes, protocols and procedures.

Knowledge of federal regulations such as FERPA.

Ability to establish professional relationships and interact with diverse constituents.

Advanced skill in using Microsoft Office Suite (Word, Excel, Outlook, Visio, PowerPoint).

Knowledge of UCR and skill in analyzing UC policies and procedures.

Additional Information: In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.

At UC Riverside we celebrate diversity and are proud of our #12 ranking among the nation for most diverse universities (US News and World Report 2013-2014). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.

UCR is ranked 55th among top public universities (US News and World Report 2013-2014).

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview


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