Document Conversion Specialist

Springfield, VA
Feb 27, 2017
Jobs Outside Higher Education
Software & Technology
Institution Type
Outside Academe

Job Description

Overall purpose of the position: In this role, the employee will be responsible for processing a large volume of documents with the highest degree of quality, accuracy and on time performance.

Education: High School Diploma or GED required. A combination of education and experience will be considered.

Experience: Minimum of 1 year experience in an Administrative setting. Must be familiar with computers, copiers, scanners and how to operate them. Must be familiar with Microsoft Word and Adobe Acrobat.

Essential Duties and Responsibilities

100% Document Prep/Scanning/Quality Control/Re-assembly: Process documents for scanning, to include removing staples, clips, bindings, rubber bands, and re assemble etc. Process documents in accordance with the detailed work order or contract requirements and with 100% on time performance. Ensures that the natural order of each file is maintained and that they are processed to enable the best possible scanning results. Convert paper documents into electronic/digital images by using the computer and scanner. Perform quality checks to ensure accuracy of the detailed instructions or contract requirements. Responsible for troubleshooting for paper jams, etc. when necessary. Responsible for keeping his/her work station clean and organized.

Competencies Required:

Adaptability: Adapts well to changes in assignments and priorities; adapts behaviors or work methods in response to new information, changing conditions, or unexpected obstacles; approaches changes positively and adjusts behaviors accordingly.

Communication: Clearly conveys and receives information and ideas through a variety of media to individuals or groups in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback. Keeps others informed as appropriate. Demonstrates good written, oral and listening skills.

Customer/Client Focus: Makes customers/clients and their needs a primary focus of one's actions; shows interest in and understanding of the needs and expectations of internal and external customers; gains customer trust and respect; meets or exceeds customer expectations.

Professional Work Standards: Sets high standards and well-defined, realistic goals for one's self; displays a high level of effort and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve.

Quality Orientation: Monitors and checks work to meet quality standards; demonstrates a high level of care and thoroughness; checks work to ensure completeness and accuracy.

Stress Tolerance: Maintains effective performance under pressure; handles stress in a manner that is acceptable to others and to the organization.

Technical/Professional Knowledge & Skills: Possesses, acquires, and maintains the technical/professional expertise required to do the job effectively and to create client/customer solutions. Technical/professional expertise is demonstrated through problem solving, applying professional judgment, and competent performance.

Essential Working Conditions

To comply with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), which prohibits discrimination against qualified individuals on the basis of disability, it is necessary to specify the physical, mental and environmental conditions of the Core Duties and Responsibilities of the job. An on-the-job employee must be able to fulfill the following:

Physical: Bend, Squat, Stand, Walk, Push/Pull, handle objects, use fine finger movements, moderate lifting 25-50 lbs.

Mental: Read/Comprehend, write, communicate orally, reason and analyze

Environment: Around moving machinery, exposed to dust, fumes and gases, work in confined quarters.

Non-Essential Functions

The following are the non-essential functions of the position:
  • Assist with file management system.
  • Assist in coordinating departmental events and celebrations.
  • Assist with record keeping and documentation including monthly progress reports, incident reports, and production reports.
  • Enter data into database as needed.
  • Other duties as assigned.

This position may require to work on weekends.

Company Description
MVLE is a private not-for-profit 501(c) 3 tax exempt organization, incorporated in the Commonwealth of Virginia. MVLE is CARF accredited; licensed by the State of Virginia Department of Behavioral Health and Developmental Services; an approved Ability One vendor; an authorized vendor for the Department of Rehabilitative Services and the Virginia Department of Medical Assistance Services; and a recipient of United Way funding and support. Additionally, MVLE has long established purchase of service relationships with the Community Services Boards of Arlington County, City of Alexandria, Fairfax County/ Falls Church City and Prince William County.

Springfield, VA


Sun, 26 Feb 2017 07:55:42 PST