Senior Project Clerk

Feb 27, 2017
Institution Type
Community College

Southwestern College


RESPONSIBILTIES: Under the direction of the responsible administrator, provide specialized clerical support requiring a broad knowledge of CalWORKs; provide sole clerical support for CalWORKs; provide a wide variety of reference and resource information related to CalWORKs. ESSENTIAL DUTIES: Provide reference and resource information for an assigned project; read, interpret, apply and explain policies, procedures, rules and activities in conducting transactions with District personnel and the public; monitor fiscal budget accounts; utilize appropriate accounting system and reconcile discrepancies; develop budget reports as necessary; complete and process requisitions; submit to fiscal services; register students for programs and receive and process fees as assigned; establish, organize and maintain student records and files including attendance records; receive complaints, resolve issues or refer to appropriate personnel according to established guidelines; operate a variety of office machines and equipment including typewriter, copiers, adding machine, calculators and other equipment specific to assigned area; operate a variety of computer terminals, utilizing a wide variety of related software as assigned; compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules, and reports; list, abstract or summarize data; input and review data and prepare special and periodic reports related to an assigned project including State and federally mandated reports; verify accuracy, completeness and compliance to rules, procedures, regulations, policies and other mandates; establish and maintain filing systems on a variety of subjects; assemble, post and file data in specialized records; reserve facilities and make arrangements for assigned functions and activities; attend meetings, conferences, seminars or other functions as assigned; prioritize and coordinate office activities to assure time lines are met; develop schedules, type and process documents, coordinate communications and disseminate information; receive, open and distribute mail. Select, train and provide work direction to student workers as assigned; perform related duties and responsibilities as required.

KNOWLEDGE AND ABILITIES: MUST HAVE KNOWLEDGE OF: Standard office procedures and organizational skills; operation of standard office machines and equipment; modern office practices, procedures and equipment; record-keeping techniques; telephone techniques and etiquette; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy. MUST HAVE ABILITY TO: Provide specialized clerical support requiring a broad knowledge of an assigned project; remain current and apply and explain policies, procedures and activities related to an assigned program or function; perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures; operate a variety of office machines and equipment including typewriter, calculator, copier, word processor and computer terminal as required; complete assignments with minimal supervision; demonstrate sound judgment in the application and interpretation of existing methods and procedures; establish and maintain cooperative and effective working relationships with others; maintain records and prepare reports; understand and follow oral and written directions; provide sole clerical support of an entire office or functional area; work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school including course work in office procedures and equipment and two years of related clerical experience that involves operation of a computer terminal.

DESIRED QUALIFICATIONS: Knowledge of CalWORKs eligibility guidelines.

WORKING CONDITIONS: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. ENVIRONMENT: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals. PHYSICAL: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. VISION: See in the normal visual range with or without correction. HEARING: Hear in the normal audio range with or without correction.

Range 13, Steps 1-6, $3,146.00-$3,827.00. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department.

As soon as the successful candidate is identified and following the subsequent governing board approval.

All application materials must be received on-line at Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, March 10, 2017 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.


APPLICATION PROCEDURES: Submit the following application materials on-line:

Letter of application (cover letter)
On-line application
Supplemental questionnaire

It is the sole responsibility of the applicant to ensure that all application materials are received by the deadline date. A separate, complete application packet is required for each position for which you are applying for.

All materials included in your application packet become District property,
will not be returned, will not be copied, and will be considered for this opening only.

We reserve the right to re-open, re-advertise, delay or cancel filling this position.


As an Equal Opportunity Employer and in compliance with the American with Disabilities Act,
Southwestern Community College District will make reasonable accommodations for individuals with disabilities.


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