Interim Purchasing Buyer & Administrator

Location
02120
Posted
Feb 24, 2017
Institution Type
Four-Year Institution


Interim Purchasing Buyer & Administrator
Northeastern University


Position Type: Hourly (Non-Salary)
Weekly Hours: 38 hours weekly
Weekly Schedule: Monday through Friday 830am to 430pm
Hourly & Overtime Rate: Hourly Wage/ Must Disclose Minimum Compensation Requirements

Summary
Northeastern's Procurement Services department is looking for a quick learning administrator to support the department on an interim basis by fulfilling various operational responsibilities for the University. The candidate, upon satisfactory completion of this 6 month interim assignment, may be extended a permanent position within the department in a similar role or maybe recommended internally for other open positions at Northeastern.

Responsibilities
Position will report to Director of Procurement Services but at any time during the assignment will be required to receive direction and carry out tasks from other the department staff

Within the first 5 to 7 days of the assignment the candidate must be fully knowledgeable and capable of performing all Procurement actions within Banner Financials, the University procurement system of record. Some of the most common Procurement actions in the Banner Financial system include but are not limited to:
  • Printing purchase requisitions
  • Assigning buyer codes to requisitions
  • Liquidating and canceling requisitions
  • Creating and approving Purchase Orders
  • Approving Change Orders
  • Modifying Purchase Orders
  • Searching for vendor records
  • Creating and updating new vendor records

    The position will be responsible for the administration of myMarketplace, the University's online eCommerce catalog ordering system. Administration responsibility for myMarketplace will be limited to the:
  • Receipt and review of myMarketplace user account access paper applications
  • Creation and setup of myMarketplace user accounts with appropriate information including account login names, ship-to locations, and account index numbers
  • Troubleshooting systems issues with users, NU support desk, and third-party myMarketplace IT support

    Other administrative responsibilities include:
  • Responsible for coordinating responses to customer service requests, inquires, and issues received by way of telephone or email messages
  • Scheduling training between customers and Procurement staff on systems, policies, and procedures
  • Maintaining a calendar of student worker schedules as well as list of tasks for student workers to complete including website updates, data entry projects, and other clerical jobs
  • Assisting Procurement staff with the coordination of pre-planned, on-campus events and meetings


    Qualifications

    Minimum Education:
  • High School Diploma

    Minimum Skills Required:
  • Must have business appropriate communication abilities
  • Must have computer and system experience
  • Must be able to work and communicate with individuals from a wide variety of backgrounds and organization levels
  • Must be a strong listener and must be able to read situations quickly, attempt to problem solve, and take the appropriate next steps
  • Must be able to work independently when not being directly supervised

    Desired Behavioral Characteristics:
  • Must be a self-starter and be able to maintain a high-level of productivity
  • Must have a desire to want to work and succeed in a professional business setting
  • Must be detailed oriented with strong organizational skills
  • Must have the ability to manage multiple tasks simultaneously
  • Must possess a high level of commitment to customer service and a demonstrated ability to work as part of a team

    Desired Minimum Work Experience:
  • Minimum of 2 to 3 years of successful work experience
  • Experience or familiarity working in an office environment


    To Apply: https://neu.peopleadmin.com

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