Title IX and Employee Relations Manager
University of La Verne
Title IX and Employee Relations Manager
Job Description Summary:
The University of La Verne Title IX and Employee Relations Manager is the designated Title IX Coordinator of the University, responsible for managing and ensuring compliance with statutory and regulatory requirements pursuant to Title IX of the Educational Amendments Act of 1972. As the University Title IX Coordinator, serves as a subject matter expert and central resource for all University Title IX Investigators and constituencies on issues related to Title IX. This position plays a key role in the institutional efforts to build and sustain a safe, gender-equitable campus climate for all Faculty, Staff, and Students free from harassment, discrimination, and sexual misconduct.
The Title IX and Employee Relations Manager conducts investigations related to informal and formal employee relation complaints related to discrimination and harassment under Title VII of the Civil Rights Act of 1964. This position responds to all employee relation inquiries, corrective actions, and provides supervisory/employee coaching and related compliance training facilitation.
The Title IX and Employee Relations Manager serves as a Campus Security Authority (CSA), under the Clery Act, and is designated to receive and report criminal incidents to the Department of Campus Safety so that they may be included and published in the University's Annual Security Report.
1. Develop, implement and coordinate campus-based strategic efforts aimed at the prevention of gender based discrimination/harassment and gender based violence including sexual assault, domestic violence, dating violence and stalking.
• Coordinate Title IX efforts including the development, implementation, and monitoring of appropriate disclosures, policies, procedures and practices designed to comply with federal and state legislation, regulation and case law requiring the prompt and equitable resolution of all complaints pursuant to Title IX.
• Provide oversight of ongoing development and dissemination of training, education, and consultation on Title IX for all students, faculty, and staff, with specialized training for appeal officers, investigators, campus safety personnel, and others that inform members of the campus community and other constituencies of Title IX rights, responsibility and resources both within and external to the campus premises.
• Collaborate with University constituents to evaluate existing policies, practices, and systems for harmonization and streamlining of Title IX procedures in relation to the resolution of complaints.
• Oversee all complaints: provide appropriate notice of an investigation; determine the extent of an investigation; train investigators; oversee investigation efforts; ensure provision of initial remedial actions; assure compliance with timelines; collaborate with campus safety regarding duty to warn, and provide a repository for and source of institutional record-keeping.
• Identify and address any patterns or systemic problems that arise during the review of complaints.
• Provide guidance and assistance to complainants, respondents, and survivors of gender based violence including sexual assault, domestic violence, dating violence, and stalking including referral to support resources, notice of right to file internal grievances, notice of the right to grieve to the US Department of Education Office for Civil Rights and notice of the right to report incidents to law enforcement.
• Oversee the organization and maintenance of grievance files, disposition reports and other records regarding Title IX compliance.
• Provide annual reports on the volume, nature, and disposition of filed complaints, data collection, climate assessment and pattern monitoring.
• Maintain dotted line supervisions for all University Title IX Coordinators.
2. Provide consulting and direction regarding employee relations matters to supervisors and employees, ensuring legal compliance and adherence to University policies and procedures. Respond to employee relations inquiries, conduct investigations, and oversee corrective actions to ensure consistent, objective, and fair application of University policies and procedures.
• Conduct investigations related to informal and formal employee relation complaints related to discrimination and harassment under Title VII of the Civil Rights Act of 1964.
• Respond to all employee relation inquiries, corrective actions, and provides supervisory/employee coaching on potential misconduct and policy violations, and related compliance training facilitation.
• Identify, analyze and implement resolutions to complex and highly sensitive employee relations issues, including unusual situations where precedents for resolution are unavailable.
• Provide guidance to supervisors about complex and escalated issues, such as harassment, discrimination, performance management, business conduct, policies, guidelines and practices, and other issues that present significant risk to the University.
• Oversee all terminations and conducts exit interview for faculty and staff. Analyze exit interview data, identifies trends and makes recommendations to improve retention.
• Represent the University at Unemployment Hearings. Coaches and prepares supervisors and other witnesses for unemployment hearings as needed.
• Coordinate on all legal matters with the Office of General Counsel.
• Coach supervisors to provide them with techniques to develop action plans to effectively address employee performance issues.
• Conduct periodic visits to departments to provide proactive employee relation support.
• Develop metrics to determine trends and develop proactive strategies to foster positive employee relations.
3. Develop, communicate and implement university-wide Human Resource policies and procedures and practices.
• Serve as an internal resource to ensure that all employees have an understanding of University Human Resource policies, procedures, and practices and apply them correctly.
• Provide recommended changes and maintains all staff employee handbook revisions.
• Annually review employee handbook, coordinates legal matters with the Office of General Counsel, and assists with disseminating new or revised compliance-related policies and procedures.
• Coordinate and conducts training for supervisory staff, on compliance topics, policies, and procedures in order to limit the University’s exposure to liability.
• Ensure compliance in all areas of Human Resources that are subject to federal, state, and local laws, including California legal updates.
• Support the development, collection and analysis of University climate surveys and employee satisfaction and/or opinion surveys.
4. Perform other duties as assigned.
• Bachelor’s degree with major course work in human resources, business or public administration, psychology, law, higher education administration or related field is required.
• 5 years of experience at a management or senior administrative level with increasingly responsible professional legal compliance work, involving the investigation and resolution of employment complaints.
• 3-5 years of experience conducting investigations of complaints alleging gender and non-gender based discrimination/harassment, gender based violence including sexual assault, domestic violence, dating violence, and stalking.
• 3-5 years of experience conducting and managing complex and sensitive workplace complaints and investigations with excellent attention to detail and strong problem-solving skills.
• Knowledge of applicable state and federal employment and labor laws and governmental compliance requirements, including but not limited to ADA, ADEA, Cleary Act, EEO Act, FLSA, FMLA, NLRA, SaVE Act, Title IX, Title VII, VAWA and other applicable laws, codes, and regulations.
• Strong understanding of recent compliance developments, regulatory and enforcement guidance, legislative initiatives and best practices.
• Ability to be responsive and maintain a high level of tact, patience and diplomacy when conducting confidential investigations.
• Strong oral and written communication skills, presentation and facilitation skills, with an emphasis on education and training for a variety of constituencies.
• Demonstrated understanding and sensitivity towards experiences and expressions of trauma caused by sexual violence and harassment.
• Knowledge of progressive discipline procedures, documentation, and related rules and techniques for maintaining legal records.
• Working knowledge of software databases and applications related to compliance documentation and tracking.
• Knowledge of Microsoft Office applications, including electronic mail, and calendar programs.
• Knowledge of conducting employee relations within Higher Education preferred.
• Knowledge of investigating matters involving Tenured and Non-Tenured Faculty, Staff and Students preferred.
• Demonstrated knowledge of trauma-informed investigation practices and ability to train others in such practices preferred.
• Knowledge of the role of Campus Security Authorities (CSAs), under the Clery Act, and receive and report criminal incidents to the Department of Campus Safety preferred.
• Conflict Resolution or Mediation certification desired.
• Labor Relations/Union experience desired.
• Knowledge of Banner and Maxient database systems desired.
• Must have demonstrated experience working collaboratively to create a collegial environment that is supportive of campus and employee needs while exercising considerable judgment and discretion.
Location: La Verne Central Campus
To be considered for this position please visit our web site and apply on line at the following link: http://laverne.edu
The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation