Feb 24, 2017
Institution Type
Community College

San Jose/Evergreen Community College District


Position #: 1700022

Required Documents:
Cover Letter, Resume/CV, Transcript Master's Degree (Must include Award/Confer Date)

Opportunity Type:

Research and Institutional Effectiveness

Posting Date:

First Review Date:

Work Location:
District Office

Position Status:

Salary Range:
$144,403-$171,126 Annually Salary (M 38: Management 2015-2016 Salary Schedule). Starting salary placement is generally at Step I.

Benefits Available:
Excellent fringe benefit package includes a pension, medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Manager, Supervisor, and Confidential employees also receive 22 vacation days, 17 holidays, 12 sick leave days and 6 administrative leave days per year.

Position Summary:
The Executive Director of Institutional Effectiveness, Research and Planning reports to the Vice Chancellor of Information Technology and Institutional Effectiveness at the District Office. This is a full- time, 12 months per year, academic management position.

Position Purpose:
Under general direction of Vice Chancellor Information Technology and Institutional Effectiveness, the Executive Director of Institutional Effectiveness, Research and Planning is responsible for leading, planning, administering and evaluating district-wide research, strategic planning and educational services. The position serves as the official source of statistical information and analysis for the District. The Executive Director serves as an advocate for data informed decision making processes and supports continuous quality improvement efforts by providing clear, consistent, and insightful data analyses. The position provides senior level direction for institutional integration of statistical and planning software, models, and processes including data warehousing and client server database procedures to enhance academic master planning.

Duties and Responsibilities:
  1. Plan, design, organize, and implement a comprehensive program of research and service projects relating to district-wide research, planning, instructional accountability, effectiveness and decision-making that align with college needs.
  2. Oversee the development and implementation of the district educational and student services policies and participate in the formulation of organizational objectives, plans, and strategies in accordance with the district’s mission.
  3. Chair the District Research Advisory Committee to develop, maintain and support the research and planning needs that facilitate student access and success and evaluate the committee outcomes for continuous improvement.
  4. Govern the selection of data sources for research and planning projects; ensure the reporting and analytics are relevant, convenient and accessible by administrators, faculty, and staff.
  5. Work directly and collaboratively with colleges’ research teams to prioritize and support requests for data driven information for academic affairs and student affairs.
  6. Work with Board members and executive team to create a vision and a culture that values data integrity, data analysis and its use as a resource for data informed decision making.
  7. Direct district-wide equity research including student success, persistence, basic skills and graduation and transfer rates; apply data and predicative analytics to improve student success and completion.
  8. Oversee the design and analysis of research projects; improve the management of institutional research through data standards, validation, integration, protection and governance; direct and prioritize research requests.
  9. Identify new kinds, types and sources of data to drive innovation. Be the institutional designer of processes for the effective integration of new data.
  10. Plan, design and implement information repositories for State of the District reports, Educational Master Plans, and student outcome performance measures to guide strategic planning and monitoring for the district-wide performance.
  11. In collaboration with colleges and shared governance groups, lead and direct the development and implementation of the District Strategic Plan and Student Success Plans.
  12. Prepare and deliver written and oral presentations on the findings, results, implications and recommendations of research studies for student service programs, instructional programs, and Board Ends Policies, etc.
  13. Oversee the instructional program inventory and review the instructional and student support programs of the District, including statewide initiatives such as Student Equity, Basic Skills, and SSSP.
  14. Develop a comprehensive long-range planning process that utilizes a comprehensive and integrated technology-based planning system for the district.
  15. Integrate statistical and planning software, processes and models including data warehousing and client server database procedures with academic master planning.
  16. Develop and administer department budget; coordinate and supervise all aspects of the institutional research and institutional effectiveness budget.
  17. Supervise and evaluate the performance of assigned staff; interview and participate in selecting employees; orient, train, counsel, and discipline personnel according to established policies and procedures.
  18. Provide oversight and evaluation of contractors in the development of end-user and research office requirements for data warehousing and technical reports.
  19. Represent the District to local, state, and federal governmental agencies and businesses in the development of industry information standards to better serve community colleges.
  20. Perform related duties as assigned.

Knowledge, Skills, and Abilities:

Knowledge of:
  1. The education process, instruction, role of faculty, curriculum, student services, student learning outcomes and accreditation standards.
  2. Research and planning methods and techniques with both qualitative and quantitative statistical processes.
  3. Software and models including current technical aspects of data mining, information management and other related web-based technologies.
  4. Computer software associated with research, such as spreadsheet, statistical software, data warehousing, databases, inter/intranet, operating systems and networks, etc.
  5. The California Education Code and Title V regulations.
  6. The California State Institutional Effectiveness Partnership Initiative.
  7. Planning principles, especially in relation to higher education.
  8. Budget preparation and control.
  9. External data reporting.
  10. Applicable laws, codes, regulations, policies and procedures.
Skills and Abilities:
  1. Demonstrated leadership skill in the integration and coordination of planning and strategy implementation to promote collaboration and innovation across the district.
  2. Demonstrated leadership in developing and overseeing programs for strategic planning, institutional effectiveness, data warehousing, accreditation studies, program review and institutional accountability.
  3. Demonstrated abilities to develop and maintain internal and external relationships through participation in meetings, committees, task forces, and other related groups to communicate relevant information and represent the district.
  4. Demonstrated experience in directly supporting student success.
  5. Ability to communicate data driven decisions in an accessible engaging manner.
  6. Prepare analytical reports and recommendations.
  7. Interpret, apply and explain plans, research findings, rules, regulations, policies and procedures.
  8. Communicate effectively both orally and in writing; establish and maintain cooperative and effective working relationships; make presentations to large and small groups.
  9. Organize and chair meetings, lead workshops, facilitate group discussions, and involve faculty and staff in idea generation, goal setting, and decision making.
  10. Recruit, train, supervise, and evaluate personnel.
  11. Plan and organize work to meet schedules and time lines.

Special Licenses, Certificates, etc.:

Minimum Qualifications:

1. Master’s degree in education, social science or other research and planning related field.

2. Three years of experience in an administrative role in a higher education setting with a strong background in quantitative and qualitative research.

3. Experience with data analysis and information technology to inform planning and practice in education.

4. Experience in instructional research design and its integration into learning outcomes and program review for continuous improvement.

5. Experience in accreditation preparation and writing.

6. Demonstrated sensitivity, knowledge, and understanding of the diverse academic, socioeconomic, gender, gender identity, cultural, disability, and ethnic backgrounds of the students we serve ;and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

7. Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District's hiring policy; or demonstrated equivalent transferable skills to do so.

Desired Qualifications:
1. Doctorate degree.

2. Bilingual abilities, desirable.

Physical Demands:
1. Typical office environment.

About San Jose/Evergreen Community College District:
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of fall 2016, with enrollment of approximately 16,000 per semester, and an extremely diverse student population (Hispanic/Latino 41%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 1%, White/Caucasian 11%) attaining educational goals reflecting 45% - AA Degree and Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 30 % Hispanic/Latino, 16% Asian/Pacific Islander, 7% Black/African American, 47% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.

Equal Opportunity Employer Statement:
San Jose/Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

Human Resources/Employment Services, 40 S. Market Street, San Jose, CA 95113, (408) 270-6414.

Application Procedures, Notes and Contact Info:

Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the closing date to be considered for the position (Posting at: https://sjeccd.hiretouch.com. Click "APPLY"):

1. A completed online San Jose/Evergreen Community College District POSITION APPLICATION
2. COVER LETTER (Must state how you meet ALL the minimum qualifications in EDUCATION and EXPERIENCE as described in the job announcement Minimum Qualifications section. Also, state how you meet other qualifications)
3. RESUME, and
4. TRANSCRIPT(S) - NOT DIPLOMAS - (unofficial or official copies) for stated degrees (having confer/award dates) or courses. Official transcripts will be required prior to employment start date should the position be offered. If foreign degrees, must submit Equivalency Certification (See #6 of the Instruction Section below).

If you do not have an electronic version of the transcript, you can get it scanned at Office Max, Office Depot, Staples, etc.; then attach the electronic version of your transcript to this online application at the later part of the application process.

For assistance, contact:
Office of Human Resources, Employment Services
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414 Fax: (408) 239-8818
Email: Hremploymentservices@sjeccd.edu
Web site @ https://jobs.sjeccd.edu. or www.sjeccd.edu.

To learn more about us and all our open positions, visit: http://www.sjeccd.edu/district-services/human-resources/employment-opportunities


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