Part-Time Admissions Data Steward

Location
Illinois
Posted
Feb 21, 2017
Institution Type
Community College

Schedule Information: 10:30am-5:30pm, Monday thru Thursday and 10:30am-4:30pm, Friday. Occasional weekends and evening hours required.

Hours Per Week: 29 hours

Benefits: Sick & Vacation; Holiday Pay; 2 Harper Tuition Waivers per semester.

Work Conditions: Work is primarily indoors and sedentary in nature.

General Function:

Responsible for the interpretation, processing and integrity of academic documents such as applications, high school, college transcripts, and ACT/ SAT transcripts. Maintains students' physical and electronic files and assures data accuracy and standardization.  Communicates with students to provide and process information in response to inquiries, concerns and requests of applications and transcripts, both in person and in writing.

Characteristic Duties: 

Reviews student applications for completeness and codes application information as required.

Enters application information onto the ERP system and utilizes associated reports to monitor the process.

Processes transcripts including the accurate coding of information in the ERP system.

Establishes and maintains student files, checking for transcripts and ACT/SAT scores, including scanning and verifying of all documents.

Receives, interprets and processes student academic data such as high school grade point average, class rank and related data.

Determines appropriate admission status and associated requirements for general applicants.

Works in partnership with the Business Office in monitoring online application fee payments.

Collaborates with the One Stop office to provide student services support for new incoming and current students.

Assists the High School Partnership office with daily administrative operations, including admittance to the college, registration, attendance and the onboarding of new high school instructors.

Prepares and forwards application status, acceptance, and other relevant letters to students. Provides necessary troubleshooting for letter generation.

Keeps written documentation of information and referral contact into the ManageEngine Ticketing system.

Utilizes reports to monitor and ensure data accuracy defined through state and College standards in the ERP system.

Monitors, interprets and provides for corrective resolutions in errors associated with applications unsuccessfully processed via the internet.

Responds to students via email, phone and provides counter assistance.  Provides admission information to prospective students and general information to current students.  Assists both general and selective admission students in problem solving and refers individuals to appropriate resources as needed.

Assists with the training and supervision of temporary staff, student aides and cross training of other college personnel.

Assists in the proactive monitoring of office supply inventory.

Purges student files on an annual basis.

Performs related duties as assigned.

 Supervision:

Under the general supervision of the Supervisor of Admissions Processing, receives oral and written instructions as required.  May direct the activities of student aides.

Equipment/Tools Used:  Utilizes standard office equipment, including computers, in order to perform the duties of the job.

Minimum Acceptable Qualifications: 

Education: High school graduate or equivalent with minimum 45 wpm keyboarding skills. Associates degree preferred.

Experience: Two years general office experience. Customer service, record keeping experience and familiarity with Microsoft Office required.

Application Review Date:  Applications are accepted until the position is filled though priority will be given to applications received on or before: March 12, 2017.

Required Documents:  ***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire 
* Employment is contingent upon Criminal Background Check.

* Employment sponsorship is not available.