Regional Government Documents Librarian (Assistant or Associate University Librarian )

Jun 12, 2017
Institution Type
Four-Year Institution
Classification Title:

Assistant or Associate Librarian

Job Description:

The Regional Government Documents Librarian is a 12 month, tenure track library faculty position in the Humanities and Social Sciences Library (Library West). The scope of the collections include federal, state, and international documents as the Smathers Libraries at the University of Florida Libraries are designated as a depository for the publications of the United States Government, European Union, and the State of Florida.

The Smathers Libraries serve as the Regional Depository Library for Florida, Puerto Rico and the U.S. Virgin Islands. This position will be the primary contact for the Selective Depository Libraries in the Region, supporting their participation in the Federal Depository Library Program (FDLP). The Regional Government Documents Librarian is responsible for FDLP outreach, public access, support services, and collection development and serves as the primary liaison to the U. S. Government Publishing Office (GPO) in matters relating to the Libraries' service as a Regional Federal Depository Library.

In this role, the individual will build on the Smathers Libraries' current leadership in implementing a successful regional model that connects traditional publication and collection management with technological innovation through its virtual meeting and educational presence and support of collaborative projects for online delivery and digitization of government publications. In addition, the candidate will build on strong partnerships with all constituents including other regional depositories, library consortia and the GPO, to advance new and innovative ways to increase the public's access to and use of government information. More information about the regional depository library can be found at

The library encourages staff participation in reaching management decisions and consequently the Regional Government Documents Librarian will serve on various committees and teams. To support all students and faculty and foster excellence in a diverse and global society, the Regional Government Documents Librarian will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in work activities. The Regional Government Documents Librarian will pursue professional development opportunities, including research, publication, and professional service activities in order to meet criteria for tenure and promotion.


  1. Serve as the Regional Depository Librarian for the FDLP, including oversight of the 38 selective Federal Depository Libraries in Florida, Puerto Rico, and the U. S. Virgin Islands. The services include: providing outreach to and state coordination of federal document collections in Selective Depository Libraries (Selectives) in the form of online or other training, state planning, and guidance on depository management issues; coordinating mandated processes for selection and disposition of tangible depository materials; remaining conversant with GPO policy to ensure compliance with the FDLP participation requirements; coordinating with GPO and other federal depository libraries to improve collections and services; assisting with training and implementation of the ASERL Collaborative Federal Depository Program.
  2. Coordinate activities of the Government Publications cross-divisional team, establishing goals and allocating resources within the team to increase access to state, federal and international depository collections;
  3. Build and manage tangible and virtual state, federal and international documents collections to meet the needs of the University of Florida community.
  4. Work on a regional and national level with other regional depositories, ASERL, GPO, and library consortia and associations, to improve the delivery, access and use of government information to the nation.
  5. Actively engage with all constituents to provide specialized reference services, and to innovate and collaborate around government information access and use.
  6. Provide leadership and serve as primary contact within the Libraries on issues and projects related to government information.
  7. Identify a comprehensive set of the publications of the agencies and subjects in the Smathers Libraries' ASERL Center of Excellence (COE) collections, recommend the selection of additional COE collections, and seek to fill gaps using the ASERL disposition database and other means. Arrange for digitization of COE content, other than Congressional and Office of the Federal Register materials that are not already available in a stable public domain digital platform. Identify sources of existing public domain digital copies to be harvested and/or linked from the Libraries catalog. Participate in the evaluation and selection of digital resources related to government information with other selectors in the Smathers Libraries and the Legal Information Center. Coordinate the cataloging and housing of print ASERL COE materials with the other federal documents in the Libraries' storage facility.
  8. Provide general interdisciplinary research assistance at the Library West service desks, online via email, texting and chat, and telephone. Participate in Library West general instruction and outreach programs, as well as providing government documents specific instruction.
  9. Participate in planning, policy formation and departmental decision making related to Library West services, collections and new technologies.
  10. Performs scholarly research and provides service at the institutional and professional levels as related to assignment and in accordance with tenure and promotion criteria.
Advertised Salary:

Minimum salary $50,283 at the Assistant University Librarian rank; Minimum salary $58,179 at the Associate University Librarian rank; Actual salary will reflect selected professional's experience and credentials

Minimum Requirements:


  1. Master's degree in Library or Information Science from an ALA-accredited program or advanced degree in relevant subject specialty.
  2. Two years of relevant post graduate degree experience for appointment at the Assistant University Librarian rank.
  3. Eight years of relevant post graduate degree experience for appointment at the Associate University Librarian rank.
  4. Experience working with the Federal Depository Library Program and government documents.
  5. Demonstrated knowledge of bibliographic control policies and standards for government publications.
  6. Demonstrated leadership, training, and project management skills.
  7. Ability to respond effectively to changing needs and priorities.
  8. Knowledge of current trends in academic and scholarly resource management, including digital projects.
  9. Excellent verbal and written communication skills.
  10. Ability to work both independently and collaboratively with faculty, students, administrators and the general public.
  11. Strong potential for meeting the requirements of tenure and promotion outlined at


Preferred Qualifications:
  1. Experience working in a Regional Depository Library.
  2. Experience in collection management, reference and instruction in an academic or research library.
  3. Experience in developing working partnerships with academic departments and other units across campus communities.
  4. Experience in developing digital library projects.
  5. Experience in the design and integration of new technologies into information services.
  6. Experience working with GPO cataloging/metadata standards.
  7. Record of including individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in research, teaching, service and other work.


Special Instructions to Applicants:

To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) a written statement describing an example of your participation in a large, multi-partner project and indicate how you would apply what you learned in that project to developing partnerships with the Federal  Depository Library Program Selectives for whom UF provides regional support, as well as other constituencies of the University of Florida Regional Depository (250-500 words); 3) your current resume or CV; and 4) a list of three references including their contact information (address, telephone number, and email). Apply by June 29, 2017 (applications will be reviewed as received). Failure to submit the required documents may result in the application not being considered. If you have any questions or concerns about this process please contact Bonnie Smith, George A. Smathers Libraries Human Resources Office, at

Final candidate will be required to provide official transcript to the hiring department upon hire. A transcript will not be considered "official" if a designation of "Issued to Student" is visible.  Degrees earned from an education institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by National Association of Credential Evaluation Services (NACES), which can be found at

The University of Florida is an Equal Opportunity Institution dedicated to building a broadly diverse and inclusive faculty and staff. The selection process will be conducted in accord with the provisions of Florida's 'Government in the Sunshine' and Public Records Laws. Persons with disabilities have the right to request and receive reasonable accommodation.

Health Assessment Required: No


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