Senior Administrative Assistant

Location
Washington, DC
Posted
Feb 23, 2017
Employment Type
Full Time
Institution Type
Four-Year Institution


I. JOB OVERVIEW

Job Description Summary:

The George Washington University is actively involved in a wide range of cancer-related activities, from basic science and clinical research to outstanding patient care and health policy. As a means of maintaining its commitment to expanding its efforts in the fight against cancer, GW plans to leverage the School of Medicine and Health Sciences, the GW Medical Faculty Associates, the GW Hospital, and the Milken Institute School of Public Health to re-focus and re-energize the university's efforts in cancer research and patient care. For cancer research, these four organizational pillars have established a firm goal of obtaining NCI designation as a cancer center within 10 years, and for cancer care, they seek to position GW and its cancer center as the providers of choice in the Washington, D.C. area.

To achieve these goals, GW leadership has embarked on the creation of the GW Cancer Center (GWCC), which will incorporate all existing cancer-related activities and serve as the platform for future development.

The GW Cancer Center is searching for a full-time Senior Administrative Assistant to report to the Associate Center Director and provide support to the center and the Associate Center Director as part of the effort to build a premier cancer center.

Duties include:
•Provides general administrative support to the Associate Center Director for Administration and serves as the backup support member for the Cancer Center Director
•Provides project and analytical support to Associate Director including volume analysis and basic financial data
•Schedules staff meetings and project meetings, including logistical coordination, room reservations and A/V support when necessary
•Manages IT support coordination and facilities work requests
•Staffs Executive committee meetings and compiles and distributes team progress updates and staff meeting agendas
•Answers GW Cancer Center main phone line and email as needed
•Processes invoices, travel and expense reimbursements
•Coordinates travel reservations and books/confirms conference registrations
•Ensures equipment is inventoried, accounted for and maintained in working order
•Monitors, procures and organizes office supplies as needed
•Downloads monthly financial reports and collates the electronic files
•Manages the Cancer Center Membership program
•Assists with the development and coordination of systems to track publications and extramural grant awards
•Serves as the point person for cancer communication coordination, internally to staff, faculty members, and the community
• Coordinates outreach to cancer center members under supervision of leadership to build collaborative research teams across GW
•Gathers information and responds to community or internal marketing/communication inquiries
Assists with maintenance of the GW Cancer Center website; monitors press releases to update news and events on the website
•Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position

Minimum Qualifications:

High school diploma/GED or equivalent combination of training and experience, is necessary plus 3 years of relevant experience, or a bachelor's degree.

Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Bachelor's Degree preferred, but not required. Experience providing administrative support to executive management preferred.
Excellent customer service, organizational skills, written and oral communication skills, and attention to detail.

Preferred Qualifications:
II. JOB DETAILS

Campus Location: Foggy Bottom College/School/Department: School of Medicine and Health Sciences (SMHS) Family Administration Sub-Family Administrative / Operations Stream Service and Support Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: M-F, 8:30am - 5:30pm Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search, Credit Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006141 Job Open Date: 02/22/2017 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.


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    Applicant Documents
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents




      Documents needed to Apply
      Required Documents
      1. Resume
      2. Cover Letter
      Optional Documents

        PI96927055