Capital Asset Accountant
Position Number: 00102808
Primary Function of Organization Unit: North Carolina State University has approximately 1.4 billion dollars of spend per year and the Controller's Office touches all aspects of campus life from student refunds to financial reporting. The Office of University Controller is directly responsible for the following activities as they relate to the financial management of North Carolina State University: 1) General accounting (chart of accounts maintenance) and financial ledger management 2) Asset management 3) Cash management and banking including (payment card industry oversight and merchant services) 4) Payroll processing 5) International Compensation and Taxation - vetting of non-resident alien transactions 6) Payables (small and large purchases) and vendor management 7) Travel reimbursements 8) Non-student receivables and billing 9) General cash receipts and wire requests 10) Tax filings (990's, 1099's, 1042-S's, W-2's, 941's, multi-state taxation and general taxation) 11) Financial reporting (CAFR and University Financial Statements), and audit liaison (with the Office of the State Auditor) 12) Imprest accounts and auxiliaries 13) Student and HR system integration to financials 14) Both internal and campus-wide training 15) Reconciliation of bank accounts and key General Ledger accounts 16) UNC Business Process Administration 17) Evaluation of Internal Controls 18) NCAS Reconciliation The division interacts with the Office of State Controller and State Treasurer's Office in regards to cash management and maintenance of the University's NCAS file, and banks, credit card vendor/servicers and other external regulatory agencies.
Essential Job Duties: The primary purpose of this position is to assist/support campus in the identification, tagging, and recording of assets meeting capitalization criteria; to identify and process asset attributes; provide expense analysis regarding purchases; research accounting entries for possible capital assets. Additionally, this position will assist with the implementation of campus based asset management business processes; providing support to departments that have had reporting difficulties or adverse inventory results under the guidance of the Capital Asset Manager; and provide one on one remedial training and training for new staff if required. Responsibilities and duties include, but are not limited to: - Interpret Federal, State, and University regulations related to acquisitions received by the University. - Accurately reflect asset information on year-end university financial statements, Federal reports and external cost reports by monitoring and examining general ledger transactions for misclassification. - Preparation of general ledger journal entries to reclassification and correct financial data. - Independently, analyze university transactions generated as a result purchasing or donations and determining the asset value based on examination of purchase orders, invoices, and journals; including recalculation and allocations of general ledger transactions. - Serve as the point of contact for Campus Asset Coordinators and assist with questions concerning capitalization, transferring, depreciating and disposing of an asset. - Reconcile State Surplus sales report to the Asset Management System and investigate differences. - Participation in the preparation of the university year-end financial statements by preparing the year end Accrual Schedule, Depreciation Analysis, Inventory Report and other reports assigned by the Asset Manager. - Evaluate the year-end equipment inventory for accuracy, track submissions and follow-up on all lost or missing assets. - Preparation of statistical data and reports for management, external auditors and UNC-GA-KPI reporting. - Manage and track the assets due to be tagged on the tagging report to comply with UNC-GA policies - Participate in teaching and training campus users on utilization of the PS_AM system at the departmental level and provide them with current information on the acquisition, maintenance and disposition of assets.
Department Required Skills: - General knowledge of General Accepted Accounting Principles - Basic knowledge of accounting principles related to capital assests - Strong analytical skills are required to exercise independent judgement in identifying and applying knowledge in classifying university acquisitions in accordance with Federal, State, and University regulations. - Position requires the ability to travel between campus buildings, climb stairs, stand for periods of time, bend, twist, etc in order to obtain information from equipment and apply asset tag, with or without reasonable accommodations. - Typing, 10 Key and basic computer skills are required.
Preferred Experience, Skills, Training/Education: - BS degree in Accounting or related field. - At least one year of Asset Management experience, preferably with an emphasis in capitalization standards as they pertain to governmental and university accounting - At least one year of PeopleSoft Financials experience (or experience with comparable system)
Necessary Licenses and Certifications: N/A
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.