* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *
University of Colorado Denver l Anschutz Medical Campus
Department of Medicine - Division of Pulmonary Disease
Position #00704847 - Requisition 07896
The University of Colorado Denver Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.
A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.
The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.
The University of Colorado Denver l Anschutz Medical Campus is seeking applications for an Accountant. This full-time, University Staff (non-classified) position will provide financial functions and Post Award Management including but not limited to grants and contracts, ICR account, gift accounts, purchasing of lab equipment and oversight of equipment contracts, ensuring that the Division budgets are maintained and faculty and staff funding allocations are appropriate. Responsible for overseeing the financial functions throughout the Division. The successful candidate will be responsible for coordinating the Post Award Management and all financial reporting for the Division. This role will work closely with the Division Administrator (Business Services Director) in order to educate and enforce Fiscal related policies and procedures, and develop effective working relationships with internal and external entities. This position will assist in the administration of applicable State, and Federal laws and standards applying to human resources and business management (related to personnel).
The primary responsibility will be in the area of Post-Award management of the extramural and intramural research projects, state accounts, gift accounts etc. within the Division of Pulmonary Sciences & Critical Care. Post-Award management begins with the collaboration with the pre-award coordinator and continues through the life cycle of the grant. Objectives include: oversight of expenditures charged to sponsored projects, management of subcontracts and contracts, development and management of collaborative funding plans per PI and laboratory, billing of contracts, fiscal and regulatory compliance.
Secondary responsibilities will include back up to the Pre-award coordinator.
Performs basic accounting functions such as ledger/fund analysis, cost analysis, fund reconciliation, posting, and fiscal control of inventory. Prepares financial reports from standard operating statistics and/or financial data. Investigates and resolves problems related to funds, budgets, expenditures, and/or procurement practices. Provides assistance in the development, implementation and maintenance of internal fiscal systems and procedures, applying basic concepts, methods, and techniques. May serve as unit/area transaction initiator or requisitioner.
Examples of Work Performed
- Upon receipt of award, review funding terms and conditions and identify unexpected changes since the proposal submission. Identify solutions to administering awards that are not consistent with automated procedure (fringe caps, Total Direct Cost F&A caps when issuing a subcontract, faculty salary restrictions and/or caps, etc.).
- Meet with Principal Investigator to address funding cuts, discuss changes in the research since proposal submission, and review the terms of the award.
- Allocate expense to the project: payroll funding distribution, CORE lab expenses, recurring IT expenses and service contracts.
- Develop and maintain reporting tools to forecast funding and spending per Principal Investigator, lab, or other cohort. Present financial reporting to PIs during monthly to quarterly meetings and advise PI on spending trends and strategic planning.
- Independently responsible for all divisional billing of Investigator-Initiated Sponsored Project contracts. Develop tools for identifying milestone achievements, bill sponsor per contact terms, collect and deposit funds.
- Review Investigator-Initiated research draft contract terms and conditions. This pre-review process ensures favorable payment terms, reporting requirements and the handling of residual funds. This position will advise the PI of preferred terms and negotiate with sponsor. Contracts will then be routed to OGC for legal review and contract execution.
- Identify, calculate and process all Journal Entries and Payroll Expense Transfers required on sponsored projects.
- Proactively advise PI and process sponsor and University forms related to carry forward, no cost extensions and close outs.
- Communicate with OGC regarding the appropriate F&A rate and the accurate collection of the F&A. Prepare and process all F&A waivers and request reconciliations when appropriate.
- Communicate with sponsors on behalf of the PI.
- Develop, implement and maintain an electronic filing system of sponsored project forms, contracts, documents and notes.
- On behalf of faculty researchers, serve as liaison to outside funding agencies.
- Responsible for the oversight of Electronic Personnel Effort Reporting (EPER) compliance for staff and faculty paid on sponsored projects. Advisor to faculty regarding EPER submissions.
- Secondary responsibilities are to serve as the pre-award back up in all aspects of pre-award grant administration. Prepare application for sponsoring agency, including the budget and technical portions of the application and all appropriate assurances for UCD approval and submission to sponsoring agency. Prepare institutional forms and coordinate process for internal approval ("routing") of application. Include all sponsor specific application guidelines to facilitate the review process. Finalize and submit final proposal to sponsor according to UCD and sponsor guidelines and timelines.
- Perform work and special projects as directed by the Division Administrator.
- Monitors revenue and expenses for division accounts; ensures expenditure control and compliance with funding and reporting requirements, university policy, and standard accounting procedures.
- Constructs routine spreadsheet applications, prepares financial data for input into finance and human resources systems, and generates reports.
- Coordinates the preparation of regularly scheduled and special billings, costs reports, analyses, studies, inventories, and preliminary financial statements for local, state, federal and private funding sources.
- Analyzes, reconciles, balances, and maintains accounting records; develops budgets and special financial reports.
- Processes reimbursements as needed.
- Performs miscellaneous job-related duties as assigned.
Salary and Benefits:
The hiring salary for this position is negotiable and commensurate with skills and experience. This position is not eligible for overtime compensation.
The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.
The University of Colorado Denver Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
The University of Colorado Denver Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
- Bachelor's degree in field related to business, finance or accounting.
- At least two (2) years' experience in accounting or financial management.
- Master's degree preferred
- Intermediate to expert user of University systems: Peoplesoft, M-fin reporting, CU Marketplace and InfoEd
- 1 year experience reviewing and negotiating contract terms
- Experience working in the University of Colorado system of higher education environment.
Knowledge, Skills, and Abilities
- Ability to interpret and apply contract terms and condition to spending within the University system and policy.
- Understand the unique processes involved in the overall research effort and possess the ability to comprehend the needs of the individual researchers.
- Flexibility, e.g., ability to work with shifting priorities and deadline pressure; ability to work independently and as a team member with diverse faculty, staff, and student populations.
- Demonstrated progressively responsible management experience in research administration, forecasting, and financial management and budgeting.
- Intermediate knowledge of the regulatory issues associated with the administration of federal, state and private foundation grants (e.g. HIPAA and human subjects' protection, Conflict of Interest, Office of Grants and Contracts, and university policies and procedures).
- Ability to interact constructively with management, academic and other professionals with varied interests and perspectives who are involved in research project planning.
- Excellent written and verbal communication skills in concert with responsibilities to review and edit grant submissions, and write reports summarizing activities.
- Knowledge of the research grant application and funded-grant processes, which includes knowledge of mechanisms and requirements of various research grant application processes.
- Knowledge of and experience with the application and implementation of Federal policy including but not limited to OMB Circular A-21 and OMB Circular A-110.
- Intermediate to advanced ability and understand and interpret financial reports. Ability to critically analyze financial reports for errors, omissions and trends.
- Ability to ensure that all aspects of the grant criteria and subcontract agreements have been addressed over the life of the grant/contract.
- Serve as a resource and advisor to common research interests with the Children's Hospital, Denver Health Medical Center, VA Hospital, and National Jewish Hospital or any other institution desiring collaboration with the Renal Division.
- Ability to multi-task and remain detail-oriented.
- Critical thinking and analytical problem-solving skills to achieve division sponsored project objectives.
- Previous knowledge of and experience with project and budget management.
- Account balancing and reconciling skills.
- Ability to set up and maintain financial accounts and ledgers.
- Working knowledge of financial software tools to quantify and illustrate routine financial reports, statements, and/or projections.
Special Instructions to Applicants:*Applications are accepted electronically ONLY at www.cu.edu/cu-careers * REQUIRED APPLICATION MATERIALS: 1). A letter of application which specifically addresses the job requirements and outlines qualifications. 2) A current resume/CV. 3) List of 3-5 professional references. Questions should be directed to Leigh Kerwin at Leigh.Kerwin@ucdenver.edu
Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 3-5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.
Application Materials Required:Cover Letter, Resume/CV, List of References
Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.
Job Category: Finance and Accounting
Primary Location: Aurora
Department: H0001 -- Anschutz Medical Campus - 20219 - SOM-MED-Pulmonary Disease
Posting Date: Feb 15, 2017
Closing Date: Ongoing
Posting Contact Name: Leigh Kerwin
Posting Contact Email: firstname.lastname@example.org
Position Number: 00704847