Associate Director (Administrative Manager) - Leon Levy Center for Biography

New York, NY
Feb 18, 2017
Institution Type
Four-Year Institution


The Graduate Center (GC) is the principal doctorate-granting institution of the City University of New York (CUNY). Offering more than thirty doctoral degrees from Anthropology to Urban Education, and fostering globally significant research in a wide variety of centers and institutes, the GC provides academic training in the humanities, sciences, and social sciences. The Graduate Center is also integral to the intellectual and cultural vitality of New York City. Through its extensive public programs, The Graduate Center hosts a wide range of events - lectures, conferences, book discussions, art exhibits, concerts, and dance and theater that enrich and inform.

Established by a generous gift from the Leon Levy Foundation and envisioned as a hub for writers, scholars, students, and readers of biography, the Leon Levy Center for Biography (LLCB) seeks to build connections between independent and university-affiliated biographers across the disciplines and to cultivate lively discussions about the art and craft of biography. The Center sponsors events such as the Leon Levy Biography Lecture (in the fall), the Leon Levy Conference on Biography (spring), and a number of public presentations and programs throughout the year to provide a forum for the public to appreciate the breadth and variety of biographical narratives and the intellectual issues fueling them. The Center holds a competition for resident fellows to fund the research and writing of outstanding biographies and offers two dissertation fellowships to CUNY students writing biography. It will also institute a master's degree in biography as part of the Graduate School curriculum.

The Center seeks an Assistant Director. This position will report to the Director of the Leon Levy Center for Biography.

Duties include but are not limited to:

  • Assists the Director in establishing and maintaining relationships, partnerships, joint endeavors with CUNY and other NYC cultural and academic organizations;
  • Assists the Director in the design of the Master's program in Biography; integrates Master's students more broadly into the activities of the Center; works with relevant programs on curricular offerings;
  • Supports the Director on the administration and planning of the program;
  • Builds connections and recruits students and candidates for fellowships with regional institutions;
  • Develops, designs and maintains LLCB website;
  • Liaises with other centers on projects of common interest;
  • Oversees all aspects of application, screening, and selection process for fellowships;
  • Oversees planning, publicity, and budgeting for public events and all-day conferences;
  • Prepares drafts of all written materials, including the annual narrative and financial reports for the Leon Levy Foundation;
  • Serves as resource person and problem-solver for current LLCB fellows, including GC dissertation students;
  • Staffs LLCB office and answer all inquiries;
  • Performs other duties as assigned.


Bachelor's Degree and six years' relevant experience required.


A preferred candidate should have:

  • Previous experience working in higher education.
  • Experience with public programming.
  • Effective technology skills, including website management.
  • Excellent written, critical thinking, organization and time management skills.


Manages administrative and program activities of an academic or administrative unit.

  • Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.
  • Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.
  • Represents management in meetings and activities related to department administration.
  • Maintains archives, inventories, or collections of materials or records needed by the department.
  • Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.
  • Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues
  • Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.

Job Title Name: Administrative Manager


Higher Education Associate




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Click on "Apply Now" below which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Make sure to upload a cover letter, resume, and contact information for three (3) professional references (name, title, and organization) by the closing date. Please upload all documents in Word or PDF format.


March 18, 2017


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: Graduate Center

Job Title: Associate Director (Administrative Manager) - Leon Levy Center for Biography

Job ID: 16145

Regular/Temporary: Regular


Similar jobs

Similar jobs