Coord, Data Collection I

GENERAL SUMMARY OF POSITION: Under the supervision of the administrator or designee, the Data Collection Coordinator I will perform a full range of data entry and administrative support services as needed.


  • Maintain multiple large complex spreadsheets, databases, and/or systems for tracking and reporting data
  • Investigate and correct data and data format issues
  • Track, proofread, and check data entry forms for accuracy and completeness
  • Resolve discrepancies and obtain missing data and documentation
  • Responsible to notify clients, both in writing and/or via telephone of required actions to resolve data issues
  • Perform data entry and the electronic transfer of data. Responsible for all record maintenance
  • Gather data and information for the preparation of reports and/or projects. Prepare data for both written and oral presentations
  • Run and distribute summary reports and written presentations
  • Input data with necessary documentation for computer processing
  • Audit input and output data for accuracy and integrity. Take corrective action within predetermined guidelines
  • Route data to appropriate staff for follow up and additional review
  • Run and distribute summary reports
  • Answer customer questions, resolve discrepancies, and obtain additional information from customers
  • Review, sort, and file a variety of material
  • Set up and maintain filing systems
  • Proofread and check data entry forms
  • Coordinate correspondence, perform record keeping duties, and administrative tasks as assigned
  • Perform other duties as required.


  • High school diploma or equivalent experience.
  • 5 years of office or related experience
  • Specialized secretarial training preferred.
  • Proficient in Microsoft Office products, Word, Excel, Access, and Outlook. Demonstrated ability to manage large complex databases
  • Demonstrated organizational and interpersonal skills and effective oral and written communication skills necessary to interact with all levels of personnel.
  • Ability to prioritize, problem solve, attend to details, and work independently


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