Secretary III

Location
Chicago
Posted
Feb 11, 2017
Institution Type
Four-Year Institution
About The Unit: The Laboratory Schools' seeks the finest employees who have a desire to inspire a love of learning in our students and we employ people with a wide range of skills and training in many different disciplines. We have a long history of commitment to diversity, equity and inclusion work. We continue to build on this work and seek out employees who also share this commitment to one of our core values. We are committed to making sure that Lab is a great place to work and our connection to the University of Chicago provides our faculty and staff with opportunities that would be nearly impossible to match in any other environment. The Laboratory Schools seek the finest employees?people who wish to inspire a love of learning in our students and join a vibrant learning community. We employ people with a wide range of skills and training, in many different disciplines. At Lab, we value learning experientially, exhibiting kindness, and honoring diversity. We seek employees who share a similar commitment to these values. Lab people are engaged and excited by our mission. It is a great place to work and our connection to the University provides our faculty and staff with opportunities that would be nearly impossible to match in any other environment. AA/EOE Statement: The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-834-1841 or by email talentacquisition@uchicago.edu with their request.

Unit Job Summary: Provide general administrative, communication and clerical support to the Dean of Students. Serve as a primary point of contact for the Dean of Students' office communicating with students, teachers, staff, visitors and parents/guardians on a daily basis in person, over email, and via telephone. Provide administrative support including, but not limited to, ordering supplies, routine correspondence, emailing, managing student records, managing data contained in Excel spreadsheets, preparation of materials which may include copying, scanning and/or collating, retrieving mail, and managing calendars. Receive, process and file all student and supervisor reimbursements and payroll documentation along with other university paperwork while maintaining all necessary files for proper documentation of program activities. Resolve and/or refer problems, assist with reconciling budgets. Assist in the coordination of school events, such as field trips, graduation, Parent Teacher conferences, Parent Night, assemblies, etc. Produce school related electronic and paper form letters. Handle the production of payroll related forms for student employees in the office. Develop and maintain an understanding of the organization and culture of the Laboratory Schools and the School Program. May have oversight of student workers providing routine orientation to the office.

Unit Education: High School diploma or equivalent required; college degree preferred.

Unit Experience: Candidates must demonstrate the following competencies: manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with adolescent students, teachers, staff, parents/guardians and other visitors; maintain absolute confidentiality; communicate effectively in English, both orally and in writing; identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; use or learn a range of position-related software applications; significant reception and clerical experience required, preferably in an academic environment; knowledge of Macintosh computers, Microsoft Word and Excel required; experience with database and learning management systems required, preferably with GEMS, Schoology and PowerSchool; ability to organize work, compose correspondence, and maintain records required; attention to detail and follow-through required; excellent organizational skills and a high degree of flexibility and initiative required; ability to be adaptable to the environment

Unit Job Function Competencies: Maintaining absolute confidentiality; reading; detailed work; problem solving; managing stress productively and appropriately; training; mathematics; oral communication in English; written communication in English; customer contact; multiple concurrent tasks; constant interruptions; managing interpersonal relationships by interacting with clarity, tact, and courtesy; identify priorities. Carrying; writing; sitting and standing long periods of time; hearing; seeing. Moving boxes/items that weigh 20 lbs or less. The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. This is not an exhaustive list of all duties and responsibilities associated with this position.