Fund Accountant 3

Feb 09, 2017
Institution Type
Four-Year Institution

Stanford University

Fund Accountant 3

Job Number:

Note: Not all unique aspects of the job are covered by this job description.

Stanford University is one of a select group of American universities that have achieved eminence in both undergraduate and graduate education and in a broad range of academic disciplines. The University is internationally recognized for the quality of its teaching and research, its distinguished faculty and its outstanding student body. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work.

Over the past 10-15 years, the business, technology and political environments have become more complex, faster paced, and litigious. Stringent accounting requirements have arisen to address the transparency of investments and keep pace with other areas of concern. New accounting standards have been issued for leases and not-for-profit accounting and reporting. In addition, other regulations and rules we need to comply with are more complex, e.g., international compliance considerations and banking regulations, and a new internal control framework - COSO - has been adopted. Heightened scrutiny from our external auditors has resulted in more extensive requests for information in an effort to understand non-profits' business activities and related controls. Additionally, technology continues to change rapidly and the underlying tools further add to the complexity and riskiness of the environment.

Reporting to the Fund Accounting Manager, the Fund Accountant interacts with a team of professional accountants that partner with the University's schools and departments in stewarding University funds. The Fund Accounting team is primarily responsible for endowment funds, trusts and expendable funds. Fund Accounting establishes the accounts for these monies, ensures that funds are used appropriately and properly recorded, provides related operational functions (such as buying and selling shares, allocating payout), and supports individuals in the schools and departments as they manage these funds.

In addition to working with Schools and Departments, this position also works closely with central University management, Office of Development (OOD), Provost's Office, and Stanford Management Company (SMC). Fund Accounting is also a key business owner of the Oracle Financials system and related reports, representing both the central office interests and those of the schools and departments in decisions and functionality related to fund accounting.

Specific responsibilities of this position include: As a liaison to schools and departments,
  • Work with individuals in the schools and departments to understand their business needs and requirements and ensure services delivered meet or exceed these needs.
  • Train and educate school/departmental staff on proper fund usage and system navigation, and other funds management concepts. Ensure that individuals in schools/departments are aware of processes, policies and tools involving their funds, and assist with educating their staff.
  • Ensure high quality endowment shareholder services are provided, including
    • Reports and other information/tools that enable shareholders to proactively manage their funds;
    • Timely preparation and communication of associated transactions and processes (monthly share value calculations; purchase /liquidation of shares; payout distribution); and
    • Performing year-end endowment functions (shortfall, annual report footnotes and analyses).
  • Ensure high quality shareholder services for other investment are provided to fund holders of the University Expendable Funds Pool (EFP) and Endowment Income Funds Pool (e.g. payout, communication etc.)
As a steward of University funds and financial information,
  • Analyze new gift types and complex transactions to determine appropriate classification, restrictions, and use of funds.
  • Support efforts to establish and maintain the appropriate information in the University's Oracle Financial System, including accounts (PTAs), related attributes and Fund Authorization.
  • Ensure management reports, analyses and other processes support the University's funds and endowment and ensure compliance with donor or other restrictions and accurate and complete accounting information.
In conjunction with other central offices, provide services and tools to schools and departments to assist them in managing their funds efficiently and effectively.

  • Coordinate with other central departments, including Office of Development (Planned Giving, Gift Processing), Stanford Management Company, to ensure smooth transition when gifts are received, or investments are made. Ensure terms or restrictions of gifts are understood and properly addressed.
  • Perform month end and year end close processes in support of University and school/department requirements. .
  • Provide training to schools and departments on the fundamentals of funds as well as endowments and other key concepts and processes.
  • Participate in system testing efforts, as required, to improve financial systems or upgrades. Where appropriate, initiate new report requests or other tools to address funds management needs.
  • Proactively develop, maintain, update, and clearly communicate to appropriate audiences (staff, clients, external parties) relevant policies, regulations, procedures and tools related to Fund Accounting. This includes, but is not limited to, information contained on the CO website, course materials and job aids, and Administrative Guide memos. In addition, support other Stanford business partners to ensure their related materials are current, clear, and relevant.
As a staff member within the Controller's Office, actively support and initiate efforts to achieve the Controller's Office mission and vision. This includes:

  • Maintaining a University perspective in day-to-day activities as well as longer-term initiatives and strategies.
  • Representing the Controller's Office as a whole in interactions with others.
  • Developing relationships and providing high levels of service to school and department clients and other central business partners.
  • Developing and promoting relationships among CO departments and staff.
  • Actively participating in and/or leading Controller's Office activities.
JOB PURPOSE: Perform complex accounting functions including designing and performing ad hoc analyses, developing and maintaining complex data models, analyzing large data sets, and reconciling complex accounts.

  • Perform complex and detailed reconciliations, closure processes, research and critical analyses. Identify, prioritize, and resolve complex financial issues which may span multiple areas; identify underlying issues; recognize exceptions; recommend solutions.
  • Research possible solutions and make recommendations to department leadership based on audit / report reviews and identified accounting issues; advise leadership regarding business activities; provide cost analyses; plan studies; and determine business activity costs.
  • Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.
  • Develop complex financial data and metrics, reports for a variety of internal and external audiences.
  • Develop, design, or modify solutions for major segments of a program or accounting system; develop, recommend, implement and document new or revised policies and procedures.
  • Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes.
  • Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports.
  • Lead and execute unit or cross functional projects and teams, make decisions regarding projects and programs affecting operational effectiveness, policies, or processes.
  • Lead and support unit and organization strategy and change management initiatives. Analyze existing systems and processes; identify greater efficiencies and improved internal controls opportunities; incorporate new regulations; recommend solutions that may require policy changes or new processes.
  • Develop, recommend and implement new or revised policies and procedures for better controls and efficiencies. Participate in critical analysis of existing systems and processes, identifying and implementing process improvement opportunities.
  • May act as a lead, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
* - Other duties may also be assigned MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree plus eight years of applicable experience, or an equivalent combination of education and relevant work experience.

Knowledge, Skills and Abilities:
  • Advanced proficiency in business applications, such as Microsoft Office; advanced Excel skills.
  • Advanced knowledge of accounting systems and the internet; computer literacy.
  • Ability to interpret and apply advanced accounting knowledge and understanding of Generally Accepted Accounting Principles.
  • Strong communication skills, including the ability to clearly and effectively communicate information to internal and external audiences and client groups.
  • Demonstrated project management skills and ability to contribute/lead as part of a multi-functional team.
  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • May work extended hours during peak business cycles.
As a member of the Controller's Office, actively support and initiate efforts to achieve the Controller's Office mission and vision. This includes:

  • Maintain a Controller's Office and university perspective in day-to-day activities as well as longer term initiatives and strategies.
  • Represent the Controller's Office as a whole in interactions with others.
  • Develop relationships and provide high levels of service to customers, partners, and staff.
  • Develop and promote relationships among Controller's Office departments and staff.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job: Finance

Location: Business Affairs: Financial Management Services (FMS)
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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