Administrative Assistant II - School of Liberal Arts

Location
Lawrenceville, GA
Posted
Feb 02, 2017
Institution Type
Four-Year Institution


Position Statement:

Founded in 2005, Georgia Gwinnett College (GGC) is the 31st member of the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. With a current enrollment of over 12,000 students, enrollment is projected to exceed 13,000 students in 2017, including both residential and commuter students. GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 850,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.



Position Title:
Administrative Assistant II - School of Liberal Arts


Job Category:
Staff

Department:
School of Liberal Arts - 4006010640

Division:
Academic Affairs

Required Documents:
Cover Letter, Resume
Description:

The Administrative Assistant II reports to the Dean of the School of Liberal Arts. The Administrative Assistant II provides administrative management and coordination of faculty travel requests and reimbursements. The Administrative Assistant II will work in an exciting, fast-paced, and challenging environment that often involves multitasking and managing a variety of projects and requests.

Responsibilities include, but are not limited to:

  • Provides administrative support and assistance to the Dean of the School of Liberal Arts, including making appointments, scheduling meetings, maintaining calendars and email.
  • Places, answers, screens, and directs telephone calls, providing information or referral as required.
  • Assists public by providing general information by telephone, mail or in person.
  • Handles inquiries and correspondence for the Dean in his/her absence or as otherwise directed.
  • Manages daily operations of the School of Liberal Arts including maintenance of office supplies.
  • Plans and attends meetings on behalf of the Dean/staff and others in their absence.
  • Prepares correspondence, presentations, charts and coordinates various activities or events involving several different constituencies for the Dean and other staff members. This includes handling of confidential information.
  • Maintains office files.
  • Assists as needed with the planning and execution of events.
  • Manages student record system for the School of Liberal Arts.
  • Performs other related duties as assigned.

Salary

Hourly Rate commensurate with education and experience with excellent benefits.





Minimum and Preferred Qualifications:


Minimum
  • High school diploma or (GED) plus three years progressively responsible full-time related office management experience.
  • High level of technological proficiency, including Microsoft Office and other software applications.
  • Ability to handle sensitive and/or confidential material and information appropriately.
  • Excellent organizational skills.
  • A strong sense of responsibility.
  • Solid ability to anticipate and prioritize.
  • Demonstrated ability to work cooperatively as a member of a team.
  • Commitment to assisting the department in providing services to students.

Preferred

  • Bachelor's degree.




Position Disclosure:


Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation and credit check if applicable to the position, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, sexual orientation, disability or religion. Georgia is an open records state.


Physical Requirements

Position may require local travel. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Applicant must be able to perform the essential functions of the job, with or without reasonable accommodations.





Work Hours:
Position may require non-standard work hours (nights and weekends).

Position Status:
Full-Time

FLSA:
Non-exempt

PI96717861