Associate Controller for Operations
Responsible for developing/administering policies and procedures, budgetary decisions, extensive scope/impact of decisions on both internal and external contacts. Some functions include administration/management of a dept of division that may have 1 or more Assistant/Associate Directors, in addition to other Exempt and Non-Exempt level staff. This is an "advanced" level position.
This position will be responsible for overall operations of Procurement, Accounts Payable and Travel, and Bursar's office. Procurement is responsible for ensuring that the highest quality goods and services are obtained at the best possible value. Accounts Payable and Travel are responsible for efficiently processing non-payroll disbursements to employees and vendors. Bursar's office is responsible for daily cash receipting, student accounts, collections, and all receivables for the University.
Duties and Responsibilities
- Oversees the overall operations of unit(s) reporting to this position, including Procurement & Contracting, Accounts Payable & Travel, and Bursar's office. Additional areas of responsibility may be added at a future date.
- Responsible for overall Procurement process and policy including P-Card; review and approve policy changes and compliance with state policy; ensure timely completion of Purchase Orders and agreement to General Ledger; interface with Executive Management on Procurement issues
- Overall responsibility for operation of the Bursar's Office which includes daily cash receipting, student accounts, collections, and all receivables for the University; work with other departments such as Registrar and Financial Aid on common issues regarding policy or procedure
- Overall responsibility for operation of Accounts Payable and Travel and other employee reimbursements; ensure timely payments and reimbursements, sufficient supporting documentation, and compliance with State, BOR, and KSU policies and procedures.
- Coordinates information reports and requests; ensures accuracy and integrity of financial reporting for areas of responsibility.
- Provides direction and assistance to university departments regarding procurement, payments, employee reimbursements, cash collections, revenues, and accounts receivable policies and procedures, implementation of new practices and procedures, and efficient control and utilization of financial resources.
- Performs periodic cost and productivity analysis.
- Maintains current knowledge of Federal, State, BOR, and KSU policies and procedures; implements changes as needed. Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the organization's goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff.
- Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement.
- Recommends and participates in the development of University policies and procedures as needed for area of responsibility.
- Provides strong technical expertise and direction, ensures appropriate controls are in place to manage business risks, manages through reliable systems and processes and works through own team and influences other department managers to drive results.
- Knowledge of DOAS Procurement rules and regulations related to competitive bidding processes.
- Performs miscellaneous job-related duties as assigned.
As part of the background check process, this position WILL require a satisfactory Consumer Credit check and MVR (Motor Vehicle Report) as a condition of employment. See http://hr.kennesaw.edu/managers/docs/Credit_check_criteria.pdf and http://www.usg.edu/hr/manual/motor_vehicle_use for policy guidelines.
Kennesaw State University is an Equal Employment Opportunity/Affirmative Action employer and does not discriminate on the basis of age, color, disability, national origin, race, religion, sex, sexual orientation, and/or veteran status.
Bachelor's degree and 9+ years comparable/related experience; management/supervisory skills are required.
The successful candidate for the position of Associate Controller for Operations will have the following skills and qualifications:
- Have unquestionable personal and professional integrity
- Be an accomplished manager, at ease supervising a high-performing team of managers and staff.
- Excellent oral and written communication and interpersonal skills
- Bachelor's Degree in Accounting or Business is required; CPA preferred; Master's preferred
- Experience in key operational areas of accounting including Accounts Payables, Internal Monitoring/Audit controls, Employee Travel reimbursement, cash handling, AR due diligence, and Procurement operations.
- Excellent analytical and problem solving skills
- Effective team player, flexible, quick learner, and self-motivated
- Self-sufficient and dependable; able to multi-task on a regular basis
- Excellent organizational skills, detail-oriented and deadline-driven while maintaining the highest level of accuracy
- Capacity to thrive in a fast-paced environment
- Experience with large ERP systems (PeopleSoft and Banner strongly preferred); thorough understanding of processing systems and the ability to solve problems within the system.