Senior Administrative Assistant

Washington, DC
Jan 31, 2017
Institution Type
Four-Year Institution


Job Description Summary:

The George Washington University Department of Microbiology, Immunology and Tropical Medicine is recruiting an Administrative Assistant to support the activities of the departmental operations which include: front desk duties, scheduling, meeting planning, and travel arrangements for the department Chair and coordination of conferences and seminars, support for educational activities as well as other departmental related projects.

Responsibilities include:
Performs general front desk duties including but not limited to; answers departmental main phone line, welcomes and orients visitors, receives deliveries, or receives, organizes and reviews incoming correspondence.

Maintains the Chair's appointment calendar and set-up meetings. Creates meeting agendas and teleconference arrangements.

Coordinates the Chair's domestic and international travel arrangements, submits authorizations, prepares memorandums and expense justifications; processes and submits travel reimbursements and prepares trip agendas, creates and maintains travel databases.

Performs logistics related to classroom scheduling and audio visual set-up, assist with the logistics of departmental seminar series and other educational and scientific events.

Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

High school diploma/GED or equivalent combination of training and experience, is necessary plus 3 years of relevant experience, or a bachelor's degree.

Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Proficiency with Excel, Word and Access databases.

Experience with I-Buy travel and expense applications.

Ability to learn new computer applications quickly.

Ability to work with minimal direction, show initiative and be a good problem solver.

Strong organizational skills.

Demonstrate superior customer service, discretion, and tact.

Excellent written and verbal skills.


Campus Location: Foggy Bottom College/School/Department: School of Medicine and Health Sciences (SMHS) Family Administration Sub-Family Administrative / Operations Stream Service and Support Level Level 3 Full-Time/Part-Time: Hours Per Week: 40 Work Schedule: Monday - Friday Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search, Credit Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006096 Job Open Date: 01/30/2017 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
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Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Documents needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents


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