Associate Provost

Location
Chicago
Posted
Jan 19, 2017
Employment Type
Full Time
Institution Type
Four-Year Institution
About The Unit: The University of Chicago's Office of the Provost ensures the robust health of the University's academic environment. On a daily basis, the Provost is responsible for the planning, implementation, finances, and administration of the academic programs of the institution. The Associate Provost and Director of the Office for Equal Opportunity Programs is responsible for the oversight, development, application, coordination, direction and compliance management of the University's programs and activities that ensure equal access and opportunity to students, faculty, staff, postdoctoral researchers, visitors, program participants, and applicants for employment or admission. The Associate Provost works with academic and administrative units throughout the University to design, implement, and coordinate programs that ensure that faculty, other academic appointees, students, postdoctoral researchers, and staff at the University of Chicago are in compliance with applicable laws, regulations, and policies, including the University's Policy on Harassment, Discrimination and Sexual Misconduct. The Associate Provost reports to the Provost and President, and is supervised on a day-to-day basis by the Executive Vice Provost. The Associate Provost serves as the University's Title IX Coordinator, its Equal Opportunity and Affirmative Action Officer, and its ADA/Section 504 Coordinator. The Associate Provost oversees a staff within the Office of the Provost, including the Deputy Title IX Coordinator for Students and the Assistant Director, Office for Equal Opportunity Programs. The Associate Provost regularly consults and collaborates with the Office of Legal Counsel and coordinates and collaborates with the Vice Provost for Academic Leadership, Advancement and Diversity. The Associate Provost serves as a secondary (dotted-line) supervisor to appropriate staff in Human Resources, Campus and Student Life and unit personnel who oversee Affirmative Action Plans and have other equal opportunity responsibilities. Responsibilities Include Title IX Coordinator for the University: Serves as the University's primary institutional representative for Title IX matters and thus is the University official responsible for coordinating compliance with Title IX and the University's Policy on Harassment, Discrimination and Sexual Misconduct. Responsibilities include: managing and/or conducting Title IX investigations and other compliance activities; advising persons who report or investigate allegations of sexual misconduct, as appropriate; directing, coordinating and, as appropriate, conducting campus-wide Title IX education and training programs; developing and reviewing University policies, procedures and practices to ensure Title IX compliance; overseeing campus communication and education efforts regarding Title IX and the procedures for filing complaints alleging sex discrimination, including sexual misconduct; collaborating with the Office of Legal Counsel, Human Resources, Campus and Student Life, the University of Chicago Police Department, and other administrative and academic units to administer and coordinate activities and responses under the University's Policy on Harassment, Discrimination and Sexual Misconduct and its application to the campus community; monitoring statutory and regulatory requirements related to sex discrimination and ensuring appropriate and timely institutional compliance with changes; supervising and mentoring the University's Deputy Title IX Coordinator for Students.

Unit Job Summary: Equal Opportunity Coordinator and Affirmative Action Officer: The Associate Provost maintains, analyzes and coordinates implementation activities under the University's Affirmative Action Plans and monitors compliance with policies, regulations, and laws that ensure equal opportunity for students, faculty, staff, visitors, program participants, and applicants for employment or admission. The Associate Provost is responsible for the development, application, and compliance management of the University's Affirmative Action Plans and EEO policies, including the development and revision of policies and procedures related to equal opportunity. The Associate Provost thus coordinates the University's compliance with and interpretation of the Policy on Harassment, Discrimination and Sexual Misconduct as well as University Personnel Policy U201 (Equal Employment Opportunity), and advises employees, supervisors and managers about the policies. The Associate Provost also is responsible for supervising and mentoring the Assistant Director, Office for Equal Opportunity Programs. ADA/Section 504 Coordinator: The Associate Provost provides leadership and coordination of institutional compliance with the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, and related laws and university policies addressing the rights of individuals with disabilities. In this capacity, the Associate Provost also develops and administer policies, procedures and practices related to accessibility, reasonable accommodations and non-discriminatory practices for persons with disabilities. The Associate Provost works closely with and advises the Office of Student Disability Services and Human Resources on disability-related matters, and otherwise ensures that units appropriately address matters involving accessibility or accommodation in a timely and effective manner. In collaboration with the Office of Legal Counsel, Facilities Services, IT Services, Academic Units, the Associate Provost creates and maintains a multi-year strategic plan for accessibility and accommodation of individuals with disabilities for all campus buildings, programs, and electronic resources. Coordinating Officer for the Policy on Harassment, Discrimination and Sexual Misconduct: Responsible for coordinating the investigation and adjudication by the Faculty Panel on Unlawful Harassment of allegations of discrimination, harassment and sexual misconduct made against academic appointees under the Policy on Harassment, Discrimination and Sexual Misconduct. In this capacity, the Associate Provost collaborates with the Panel chair to conduct investigative interviews, review documentation, and engage in fact-finding; prepares related reports and correspondence; and supports and coordinates the adjudicative process. The Associate Provost also provides confidential counseling to those who feel they have experienced unlawful discrimination, harassment or sexual misconduct in connection with University programs and activities. Proceedings Before Administrative Agencies. In collaboration with the Office of Legal Counsel, the Associate Provost represents the University in discrimination and retaliation proceedings before federal, state and local agencies, including associated factual investigations, preparation of the University's position statements and responses to information requests. In consultation with the Office of Legal Counsel, the Associate Provost leads and coordinates audit responses, negotiates with administrative agencies, and represents the University at fact-finding conferences, mediation sessions, and other proceedings.

Unit Education: Bachelor's degree required. Master's degree or JD required. PhD, EdD, or similar advanced degree preferred.

Unit Experience: At least seven years of progressively responsible experience overseeing compliance in a highly regulated environment (e.g., legal, student conduct, student life, human resources, law enforcement, regulatory compliance) required. Content expertise in civil rights laws, regulations and guidance applicable to students, staff, academic appointees, postdoctoral researchers, visitors, program participants, and applicants for employment or admission.

Unit Job Function Competencies: Professional experience in student affairs and/or employee relations, including the investigation of student and/or employee complaints and the evaluation and administration of applicable policies and procedures. Ability to manage sensitive and stressful situations, and deliver difficult decisions, with aplomb, objectivity, and maturity. Ability to exercise a high degree of judgment and diplomacy and an impeccable commitment to confidentiality and privacy, especially in complex and nuanced contexts. Ability to work independently with a high degree of initiative. Outstanding verbal and written communication and interpersonal skills, including: - Fastidious attention to detail and strong editing skills. - Listening and customer service skills. - Presentation skills, including the ability to develop and deliver educational materials to a broad spectrum of constituents (e.g., faculty, staff, students, parents, administrators). - Ability to develop effective ways to communicate with key University audiences, including students, other academic appointees, faculty and leadership. - Ability to coach others regarding best practices and to illuminate policies and regulations to promote understanding of and appreciation for compliance. - Ability to build trust and cultivate good working relationships with diverse populations and a broad range of constituents. - Ability to work productively as a member of multiple teams with varying roles, while maintaining a collaborative, consultative working style. Adroit problem-solving skills. Sound decision-making skills. Strategic thinking, planning, and project management skills including the ability to manage communications needs and meet multiple, sometimes competing, deadlines, all while maintaining professionalism and high product quality. Ability to navigate a complex environment and anticipate the needs of University leaders. Stability, flexibility, creativity and an ability to manage through organizational change. Commitment to the University of Chicago and its mission. Ability to perform effectively in a fast-paced, dynamic environment. Knowledge of University organization, policies, and procedures. Track record of creative leadership in the development, communication and administration of policy and strategy. Supervisory skills, including the ability to foster and support an effective and productive staff. Budget management skills. High degree of proficiency with Microsoft Word, Excel, and PowerPoint.